Total 94 Junior Executive purchasing lead job vacancies

As a key member of our procurement team, the Purchasing Executive will be responsible for managing end-to-end procurement operations, ensuring timely and cost-effective sourcing to support continuous production and business efficiency.

Main Responsibilities:

• Perform Direct and Indirect Material planning and execution to meet Production schedule
• Maintain optimum / healthy inventory levels at all times.
• Prepare and issue purchase orders (P.O.) in compliance with company policies and procedures.
• Process and monitor purchase orders, ensuring timely deliveries from suppliers.
• Assist HOD in sourcing materials for new sales enquiries
• Source and evaluate new suppliers for competitive pricing, quality, and timely delivery.
• Support cost-reduction initiatives and continuous procurement process improvements.
• Monitor supplier performance and resolve any issues related to delivery, quality, or documentation.
• Prepare regular reports on purchasing activities, cost analysis, and supplier performance.
• Ensure compliance with ISO/IATF procedures and documentation standards in Purchasing Department
• Coordinate with internal departments to identify purchasing needs and specifications.
• Maintain accurate procurement records and track key performance indicators (KPIs).

Requirements:

• Minimum STPM or Higher Diploma in Supply Chain Management, Business Administration, or a related field.
• 3–5 years of experience in purchasing/procurement within a manufacturing environment.
• (Preferred industries: Metal Stamping / Automotive / CNC Machining)
• Possess Strong negotiation, communication, and problem-solving skills.
• Proficient in inventory planning, forecasting, and materials requirement planning.
• Knowledge in application of ERP/SAP systems will be an added advantage.
• Must be computer literate ie Microsoft Office (Excel, Word, Outlook) applications.
• Knowledge in ISO/IATF QMS is an added advantage.
• Ability to work independently in a fast-paced, deadline-driven environment.

Perks & Benefits

• Medical
• EPF
• Sosco

Job Description

We are seeking a responsible and detail-oriented Purchasing Assistant to support daily procurement activities and ensure smooth purchasing operations. The successful candidate will assist in supplier sourcing, purchase order processing, inventory monitoring, and maintaining cost-effective purchasing practices to support overall business operations.

Key Responsibilities

• Assist in daily purchasing and procurement activities
• Coordinate with suppliers and vendors regarding quotations, orders, pricing, and deliveries
• Process purchase orders and ensure timely follow-up with suppliers
• Maintain accurate purchasing records and documentation
• Monitor stock and inventory requirements
• Compare pricing and negotiate for cost-effective purchases
• Support administrative and operational purchasing functions
• Ensure smooth communication between internal departments and suppliers

Requirements

• Diploma or Degree in Business Administration, Supply Chain Management, Logistics, Procurement, or related field
• Minimum 2–3 years of working experience in purchasing or procurement
• Good communication and negotiation skills
• Able to communicate effectively in Mandarin, English, and Bahasa Malaysia to deal with china suppliers and partner.
• Able to multitask and work independently with minimum supervision
• Proficient in Microsoft Office applications (Excel, Word, Outlook)
• Strong organizational skills and attention to detail
• Experience in supplier sourcing and vendor coordination is an added advantage

Physical Requirements

• Ability to perform sedentary office work, including extended periods of sitting
• Frequent use of computer, paperwork handling, and administrative coordination
• Occasional movement within the office or warehouse may be required to coordinate purchasing activities or verify goods
• Able to manage multiple tasks in a fast-paced working environment

Additional Skills

• Strong problem-solving and analytical mindset
• Good time management and organizational skills
• Ability to handle multiple tasks and meet deadlines efficiently
• Good communication and coordination abilities
• High level of accuracy and attention to detail in documentation and purchasing processes

Preferred Skills

• Procurement coordination
• Vendor management
• Inventory monitoring
• Cost control
• Administrative support

How to Apply

Please email your resume to job-applications@cytron.io ; only shortlisted candidates will be notified.

Perks & Benefits

• Open culture
• Personal development opportunities
• EPF SOCSO EIS
• Medical Allowance
• Group Insurance
• Festival Parties
• Birthday treat
• Snacks and Beverages

Vendor & Supplier Management

• Conduct due diligence and research on existing and potential vendors, suppliers, and contractors.
• Evaluate and compare quotations and offers to secure the most competitive pricing and terms.
• Build and maintain strong relationships with suppliers to ensure efficient and cost-effective sourcing solutions.

Procurement & Cost Control

• Manage the procurement process from requisition to payment, ensuring orders meet project specifications and deadlines.
• Negotiated contracts, policies and purchase orders with vendors to obtain favorable terms, including pricing, payment schedules and delivery timelines.
• Track stock levels, purchasing patterns, and construction materials to identify opportunities for cost savings and process improvements.

Logistics & Delivery

• Arrange transportation and logistics to ensure timely and efficient delivery of construction materials to project sites.
• Monitor and coordinate delivery schedules to minimize delays and disruptions to project timelines.

Documentation & Reporting

• Prepare and maintain accurate records of purchase orders, invoices, and payment processes.
• Track purchased products and services, ensuring all transactions are documented and reconciled.
• Generate and present detailed purchasing reports with actionable recommendations to management.

Operational Efficiency

• Collaborate with project managers and site supervisors to understand material requirements.
• Ensure all procurement activities align with company policies and project budgets.

Requirements:

• Strong organizational skills and must be a computer literature person, Good in Microsoft Word, Excel and Power Point
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels.
• A keen eye for detail and a commitment to maintaining accurate records.
• Preferably Chinese speaking candidates

Perks & Benefits

• Open culture
• Personal development opportunities

What You’ll Be Doing：

Sourcing

• Lead new supplier sourcing, evaluation, audit, and onboarding processes
• Negotiate contracts with key and strategic suppliers, and establish long-term, trust-based partnerships
• Develop and manage supplier performance evaluation systems (QCDS: Quality, Cost, Delivery, Service), and drive continuous improvement through regular reviews
• Manage supplier exit processes
• Identify and manage supply chain risks, and drive mitigation strategies such as supplier diversification and localization
• Collaborate with the costing team to conduct in-depth cost analysis and support negotiation strategies
• Lead annual or multi-year cost reduction negotiations and Value Analysis/Value Engineering (VA/VE) initiatives to achieve sustainable cost savings

Buyer

• Create, release, confirm, and track purchase orders based on Material Requirements Planning (MRP)
• Monitor supplier production and delivery schedules, and resolve issues impacting on-time delivery
• Coordinate with logistics and warehouse teams to ensure timely delivery and customs clearance
• Collaborate with planning teams to optimize inventory levels and improve inventory turnover through order adjustments
• Handle daily delivery and quality issues, working with SQE and relevant teams to drive timely resolution and corrective actions
• Initiate or support supplier reconciliation after goods receipt, and process payment requests in accordance with contract terms and reconciliation results
• Maintain accurate and up-to-date order status and delivery information in the SAP system to ensure data integrity

Your Background & Experience：

• Diploma or above; field of study is not restricted.
• Candidates with at least 2 years of purchasing experience in a manufacturing environment (Sourcing or Buyer roles) are preferred.
• Outstanding candidates without purchasing experience, including fresh graduates, are welcome to apply (fresh graduates will follow the company’s graduate salary scheme).
• Proficient in SAP system with strong Excel skills for data analysis and reporting.
• Solid understanding of cost structures and negotiation strategies; experience in independently handling procurement contracts is an advantage.
• Strong sense of responsibility, able to work under pressure, and demonstrates a proactive and diligent attitude.
• Good communication and coordination skills, with flexibility, strong principles, and proven negotiation ability.
• Able to use both English and Mandarin as working languages.

"We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers."

Perks & Benefits

• Commission and bonus
• Personal development opportunities
• Free Meals
• Free Parking Area

Job Description

The Purchasing cum Admin Assistant is responsible for supporting the company's procurement and administrative functions to ensure smooth daily operations. This role involves sourcing and purchasing goods and services, coordinating with suppliers, and providing general administrative support to various departments.

The position plays an important role in ensuring timely procurement, cost control, and efficient office administration.

Key Job Responsibilities

1. Purchasing & Procurement

• Prepare Purchase Orders (POs) in accordance with company procedures.
• Source and obtain quotations from suppliers for products, materials, and services.
• Compare supplier pricing, lead times, and product specifications to support cost-effective purchasing decisions.
• Liaise with suppliers regarding order placement, delivery schedules, product availability, and pricing.
• Verify purchase-related documents, including quotations, purchase orders, delivery orders, invoices, and credit notes.
• Coordinate with relevant departments to ensure goods received match purchase orders and required specifications.
• Assist in resolving discrepancies related to quantity shortages, damaged goods, pricing issues, or delivery delays.
• Maintain and update supplier databases, purchasing records, and procurement documentation.
• Source for alternative suppliers and support supplier performance evaluations when required.

2. Administrative Support

• Maintain and organize company records, files, contracts, and administrative documents.
• Manage office supplies and coordinate replenishment to ensure adequate stock levels.
• Coordinate courier services, office maintenance, repairs, and general office administration matters.
• Support company events and internal administrative activities.
• Assist in monitoring inventory levels of office supplies and operational materials.

3. Compliance & Continuous Improvement

• Ensure all purchasing and administrative activities comply with company policies and procedures.
• Maintain confidentiality of company information and supplier agreements.
• Identify opportunities to improve procurement efficiency, administrative processes, and cost savings.
• Perform any other duties and special projects assigned by management from time to time.

Requirements:

• Minimum SPM/Diploma or equivalent recognized qualification.
• At least 1 year of experience working in an administrative role.
• Proficient in Microsoft Word and Excel to prepare and manage project documents and reports.
• Ability to work independently and meet targets in a fast-paced environment while contributing effectively as part of a team.
• Proficient in using Wechat and Taobao as part of the sourcing tools.
• Organized and detail-oriented with the ability to multitask, prioritize, and meet deadlines consistently.

Perks & Benefits

• Open culture
• Personal development opportunities

Job Scope & Responsibilities:

Purchasing Management

• Source and compare suppliers for pricing, quality, and delivery performance
• Negotiate pricing, payment terms, and delivery schedules with suppliers
• Prepare and issue Purchase Orders (PO) accurately and on time
• Follow up closely with suppliers on order status and delivery timelines
• Monitor stock levels and coordinate replenishment with warehouse and retail team
• Maintain updated records of purchases, supplier details, and pricing history
• Ensure purchasing activities comply with company policies and approved budgets

Shipping & Logistics Coordination

• Coordinate local and international shipments from suppliers to warehouse
• Liaise with freight forwarders, shipping agents, transporters, and customs officers
• Monitor shipment schedules and track delivery status to avoid delays
• Handle import/export documentation such as Invoice, Packing List, Bill of Lading (BL), Airway Bill (AWB), and Certificate of Origin (COO)
• Ensure smooth customs clearance and compliance with shipping regulations
• Resolve shipment discrepancies, damages, or delivery issues promptly
• Work on cost-saving initiatives for shipping and logistics operations

Vendor & Internal Coordination

• Build and maintain good relationships with suppliers and logistics partners
• Coordinate closely with warehouse, retail outlets, and finance department for smooth operations
• Handle supplier performance evaluation related to pricing, quality, and delivery

Reporting & Compliance

• Prepare purchasing and shipment status reports for management review
• Maintain proper filing and documentation for audit purposes
• Ensure compliance with import/export procedures and company SOPs

Requirements:

• Diploma/Degree in Supply Chain, Logistics, Business Administration or related field
• Minimum 3–5 years working experience in purchasing and shipping
• Knowledge in import/export procedures, shipping terms (Incoterms), and customs clearance
• Strong negotiation, communication, and problem-solving skills
• Proficient in Microsoft Office and ERP/Purchasing systems
• Able to multitask and work independently in a fast-paced environment

Preferred Experience:

• Experience in retail, trading, FMCG, electrical, or lifestyle products industry
• Familiar with international sourcing and supplier management
• Experience in shipping cost optimization and inventory coordination

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Birthday leave
• Staff Purchase

What You’ll Be Doing：

Sourcing

• Lead new supplier sourcing, evaluation, audit, and onboarding processes
• Negotiate contracts with key and strategic suppliers, and establish long-term, trust-based partnerships
• Develop and manage supplier performance evaluation systems (QCDS: Quality, Cost, Delivery, Service), and drive continuous improvement through regular reviews
• Manage supplier exit processes
• Identify and manage supply chain risks, and drive mitigation strategies such as supplier diversification and localization
• Collaborate with the costing team to conduct in-depth cost analysis and support negotiation strategies
• Lead annual or multi-year cost reduction negotiations and Value Analysis/Value Engineering (VA/VE) initiatives to achieve sustainable cost savings

Buyer

• Create, release, confirm, and track purchase orders based on Material Requirements Planning (MRP)
• Monitor supplier production and delivery schedules, and resolve issues impacting on-time delivery
• Coordinate with logistics and warehouse teams to ensure timely delivery and customs clearance
• Collaborate with planning teams to optimize inventory levels and improve inventory turnover through order adjustments
• Handle daily delivery and quality issues, working with SQE and relevant teams to drive timely resolution and corrective actions
• Initiate or support supplier reconciliation after goods receipt, and process payment requests in accordance with contract terms and reconciliation results
• Maintain accurate and up-to-date order status and delivery information in the SAP system to ensure data integrity

Your Background & Experience：

• Diploma or above; field of study is not restricted.
• Candidates with at least 2 years of purchasing experience in a manufacturing environment (Sourcing or Buyer roles) are preferred.
• Outstanding candidates without purchasing experience, including fresh graduates, are welcome to apply (fresh graduates will follow the company’s graduate salary scheme).
• Proficient in SAP system with strong Excel skills for data analysis and reporting.
• Solid understanding of cost structures and negotiation strategies; experience in independently handling procurement contracts is an advantage.
• Strong sense of responsibility, able to work under pressure, and demonstrates a proactive and diligent attitude.
• Good communication and coordination skills, with flexibility, strong principles, and proven negotiation ability.
• Able to use both English and Mandarin as working languages.

"We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers."

Perks & Benefits

• Commission and bonus
• Personal development opportunities
• Free Meals
• Free Parking Area

職位描述

我們正在尋找一位認真負責、注重細節的採購助理，協助日常採購工作，確保採購流程順暢。成功入選者將協助供應商尋源、採購訂單處理、庫存監控，並維護成本效益高的採購策略，以支援整體業務營運。

主要職責

• 協助日常採購活動
• 與供應商協調報價、訂單、定價和交貨事宜。
• 處理採購訂單並確保及時跟進供應商
• 保持準確的採購記錄和文件
• 監控庫存和盤點需求
• 比較價格並協商以獲得最具性價比的採購方案
• 支援行政和營運採購職能
• 確保內部部門與供應商之間溝通順暢

要求

• 工商管理、供應鏈管理、物流、採購或相關領域的文憑或學位
• 至少2-3年採購或採購相關工作經驗
• 良好的溝通和談判技巧
• 能夠用國語、英語和馬來語進行有效溝通，與中國供應商和合作夥伴進行洽談。
• 能夠同時處理多項任務，並在最少監督下獨立工作。
• 精通微軟辦公室軟體（Excel、Word、Outlook）
• 較強的組織能力與注重細節
• 具備供應商尋源及協調經驗者優先考慮。

身體要求

• 能夠勝任久坐的辦公室工作，包括長時間坐著。
• 頻繁使用電腦、處理文件和行政協調
• 偶爾需要在辦公室或倉庫內走動，以協調購買活動或核實貨物。
• 能夠在快節奏的工作環境中處理多項任務

其他技能

• 較強的解決問題與分析能力
• 良好的時間管理與組織能力
• 能夠有效率地處理多項任務並按時完成。
• 良好的溝通協調能力
• 文件記錄和採購流程中高度的準確性和對細節的關注

優先技能

• 採購協調
• 供應商管理
• 庫存監控
• 成本控制
• 行政支援

如何申請

請將您的履歷寄至 job-applications@cytron.io；只有入圍候選人會收到通知。

福利待遇

• 開放文化
• 個人發展機會
• 僱員公積金社保組織環境影響通報系統
• 醫療津貼
• 團體保險
• 節慶派對
• 生日禮物
• 點心和飲料

工作範圍及職責：

採購管理

• 尋找並比較供應商的價格、品質和交貨性能。
• 與供應商協商價格、付款條件和交貨時間表
• 準確、及時地編制和簽發採購訂單（PO）
• 密切跟進供應商的訂單狀態和交貨時間表。
• 監控庫存水準並與倉庫和零售團隊協調補貨事宜
• 維護最新的採購記錄、供應商資訊和價格歷史記錄。
• 確保採購活動符合公司政策和已批准的預算。

航運與物流協調

• 協調供應商到倉庫的本地和國際貨運
• 與貨運代理、船務代理、運輸商和海關官員聯絡
• 監控出貨計畫並追蹤交貨狀態，以避免延誤。
• 處理進出口單據，例如發票、裝箱單、提單 (BL)、空運單 (AWB) 和原產地證明 (COO)。
• 確保順利清關並遵守運輸法規
• 及時解決出貨差異、損壞或交貨問題
• 致力於降低航運和物流營運成本

供應商與內部協調

• 與供應商和物流合作夥伴建立並維持良好的關係
• 與倉庫、零售門市和財務部門密切協調，確保營運順暢。
• 負責供應商在價格、品質和交貨方面的績效評估

報告與合規

• 準備採購和出貨狀態報告，供管理階層審核
• 為審計目的，請妥善保管文件和資料
• 確保遵守進出口程序和公司標準作業規程。

要求：

• 供應鏈、物流、工商管理或相關領域的文憑/學位
• 至少3-5年採購和運輸的工作經驗
• 熟悉進出口流程、運輸術語（國際貿易術語解釋通則）和清關流程
• 較強的談判、溝通和解決問題的能力
• 精通微軟辦公室軟體和ERP/採購系統
• 能夠在快節奏的環境中同時處理多項任務並獨立工作。

優先考慮的經驗：

• 擁有零售、貿易、快速消費品、電子產品或生活風格產品產業的經驗
• 熟悉國際採購和供應商管理
• 具備運輸成本優化和庫存協調的經驗

福利待遇

• 津貼（旅費、交通費等）
• 醫療保險
• 生日假
• 員工採購

職位描述

採購兼行政助理負責協助公司進行採購和行政工作，確保日常營運順暢。該職位涉及商品和服務的尋源和採購、與供應商協調以及為各部門提供一般行政支援。

該職位在確保及時採購、成本控制和高效的辦公室管理方面發揮著重要作用。

主要工作職責

1. 採購與供應

• 根據公司流程準備採購訂單（PO）。
• 尋找供應商並取得產品、材料和服務的報價。
• 比較供應商價格、交貨時間和產品規格，以做出具成本效益的採購決策。
• 與供應商溝通訂單下達、交貨時間表、產品供應狀況及價格等事宜。
• 核實與採購相關的單據，包括報價單、採購訂單、送貨單、發票和貸項通知單。
• 與相關部門協調，確保收到的貨物與採購訂單和所需規格相符。
• 協助解決與數量短缺、貨物損壞、價格問題或交貨延遲相關的差異。
• 維護和更新供應商資料庫、採購記錄和採購文件。
• 尋找替代供應商，並在需要時協助進行供應商績效評估。

2. 行政支持

• 維護和整理公司記錄、文件、合約和行政文件。
• 管理辦公用品並協調補貨，以確保庫存充足。
• 協調快遞服務、辦公室維護、維修和一般辦公室行政事務。
• 協助公司活動和內部行政工作。
• 協助監控辦公用品和營運材料的庫存水準。

3. 合規與持續改進

• 確保所有採購和行政活動均符合公司政策和程序。
• 對公司資訊和供應商協議保密。
• 找出提高採購效率、優化行政流程和節省成本的機會。
• 執行管理層不時分配的其他任何職責和特殊項目。

要求：

• 最低學歷要求為SPM/文憑或同等認可資格。
• 至少一年行政工作經驗。
• 熟練使用 Microsoft Word 和 Excel，能夠準備和管理專案文件和報表。
• 能夠在快節奏的環境中獨立工作並完成目標，同時能夠作為團隊成員有效做出貢獻。
• 熟練使用微信和淘寶等採購工具。
• 做事有條理，注重細節，能夠同時處理多項任務，合理安排優先級，並始終按時完成工作。

福利待遇

• 開放文化
• 個人發展機會

你的工作內容：

採購

• 主導新供應商的尋源、評估、審核和入職流程
• 與關鍵策略供應商談判合同，並建立長期、基於信任的合作夥伴關係。
• 開發並管理供應商績效評估系統（QCDS：品質、成本、交付、服務），並透過定期審核推動持續改善。
• 管理供應商退出流程
• 識別和管理供應鏈風險，並推動供應商多元化和本地化等緩解策略。
• 與成本會計團隊合作，進行深入的成本分析，並支援談判策略。
• 主導年度或多年成本削減談判和價值分析/價值工程 (VA/VE) 項目，以實現可持續的成本節約

買方

• 根據物料需求計劃（MRP）建立、發布、確認和追蹤採購訂單
• 監控供應商的生產和交付計劃，並解決影響準時交貨的問題
• 與物流和倉儲團隊協調，確保及時交貨和清關。
• 與計劃團隊協作，透過訂單調整優化庫存水準並提高庫存週轉率。
• 負責處理日常交付和品質問題，與軟體品質工程師 (SQE) 和相關團隊合作，推動及時解決問題並採取糾正措施。
• 收貨後啟動或協助供應商對賬，並根據合約條款和對帳結果處理付款申請。
• 在SAP系統中維護準確、最新的訂單狀態和出貨訊息，以確保資料完整性。

您的背景和經驗：

• 大專或以上學歷；專業領域不限。
• 優先考慮具有至少 2 年製造業採購經驗（採購員或採購員職位）的候選人。
• 歡迎沒有採購經驗的優秀候選人，包括應屆畢業生申請（應屆畢業生將依照公司畢業生薪資方案執行）。
• 精通SAP系統，並具備強大的Excel資料分析與報告能力。
• 對成本結構和談判策略有紮實的理解；有獨立處理採購合約的經驗者優先考慮。
• 責任心強，能承受壓力，並表現出積極主動、勤奮努力的態度。
• 良好的溝通與協調能力，靈活應變，原則性強，談判能力強。
• 能夠使用英語和普通話作為工作語言。

“我們正在尋找會說普通話的候選人，他們將為講普通話的顧客服務。”

福利待遇

• 佣金和獎金
• 個人發展機會
• 免費餐
• 免費停車區

Job Responsibilities:

1. To source and select reliable and responsible suppliers based on quality, price and delivery.
2. Responsible to search for new materials and alternative sources of supply available in the market.
3. To attend to all purchase enquiries from requestors/suppliers.
4. Monitoring of the inventory of all main materials.
5. Assist in upkeeping the implementation of ISO 9001 and ISO 14001 purchasing related procedures and systems.

Job Requirements: -

1. Degree holder
2. At least 3 years working experience in manufacturing environment
3. Good negotiation, communication and interpersonal skills.
4. Good in details and accuracy
5. Good organizing skill.

Perks & Benefits

• Personal development opportunities

We are looking for a detail-oriented Purchasing Assistant to support procurement operations, including supplier coordination, purchase order processing, and inventory-related purchasing activities.

Job Scope :

1. Manage purchase order preparation and procurement documentation

2. Coordinate with suppliers to ensure timely delivery of goods

3. Update and maintain purchasing records in the system

4. Support inventory replenishment planning based on stock requirements

5. Support daily purchasing and admin tasks

Requirements:

1. Basic computer knowledge (Excel / system)

2. Responsible and well-organized

3. Good communication skills

4. Training will be provided

5. Able to communicate in Chinese , English and Malay

Perks & Benefits

• Friendly working environment
• Stable job with career growth
• Travel allowance provided (if required)
• Employee Discount on company products/services
• Employee equity
• Nearby public transport
• Casual dress code
• Open culture
• Personal development opportunities

Key Responsibilities :

Administrative & Office Support

• Manage daily office administration, filing, and documentation.

• Handle office bills, payments, and expense tracking (utilities, rent, supplier invoices).

• Ensure timely payments and proper record-keeping.

• Maintain organized records for all administrative and project-related documents.

• Provide general administrative support to management.

Purchasing & Sourcing

• Source and purchase office supplies, furniture, and interior design materials.

• Review design references (images, mood boards) provided by designers and identify suitable products.

• Conduct market survey (price, quality, lead time, supplier comparison).

• Prepare product proposals for designers’ review before purchase.

• Liaise with suppliers for quotations, negotiation, and order placement.

• Track orders and ensure timely delivery.

• Maintain supplier database and product catalogue.

Project Coordination Support

• Assist interior designers in project permit applications and follow-ups with local authorities.

• Organize and maintain project documentation (drawings, approvals, contracts).

• Follow up with suppliers, contractors, and relevant parties on submissions and documentation.

Templates & Reporting

• Create and maintain templates/forms for:

Material selection

Project costing

Quotation and budgeting

• Assist in basic cost tracking and budget monitoring.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Interior Design, or related field.

• 1–3 years of experience in admin, purchasing, or coordination roles (ID/construction industry is a plus).

• Ability to understand design references and product sourcing.

• Good organizational, multitasking, and time management skills.

• Strong attention to detail and follow-up ability.

• Proficient in Microsoft Excel & Word.

Preferred Skills

• Experience in furniture/material sourcing or supplier coordination.

• Familiar with project permits / submissions process.

• Basic understanding of interior design materials and costing.

• Ability to create structured templates and organize data clearly.

Key Attributes

• Responsible and proactive

• Detail-oriented and systematic

• Good coordination & communication skills

• Able to work independently and with team

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Regular team activities
• Personal leave
• Sabbatical leave
• Open culture
• Personal development opportunities

主要職責：

行政及辦公室支持

• 管理日常辦公室行政、文件歸檔和文件工作。

• 處理辦公室帳單、付款和費用追蹤（水電費、租金、供應商發票）。

• 確保及時付款並妥善保存記錄。

• 妥善保管所有行政和項目相關文件的記錄。

• 為管理階層提供一般行政支援。

採購與尋源

• 採購辦公用品、家具和室內設計材料。

• 查看設計師提供的設計參考資料（圖片、情緒板），並確定合適的產品。

• 進行市場調查（價格、品質、交貨時間、供應商比較）。

• 準備產品方案供設計師審核，然後再進行採購。

• 與供應商聯絡，取得報價、進行談判並下訂單。

• 追蹤訂單並確保及時交付。

• 維護供應商資料庫和產品目錄。

專案協調支持

• 協助室內設計師申請專案許可證，並與地方當局進行後續溝通。

• 整理和維護專案文件（圖面、審核文件、合約）。

• 跟進供應商、承包商和相關方提交的文件和資料。

範本和報告

• 建立和維護以下範本/表單：

材料選擇

專案成本會計

報價和預算

• 協助進行基本成本追蹤和預算監控。

要求

• 工商管理、室內設計或相關領域的文憑或學士學位。

• 1-3 年行政、採購或協調工作經驗（ID/建築業經驗者優先）。

• 能夠理解設計參考資料和產品採購資訊。

• 具備良好的組織能力、多工處理能力及時間管理能力。

• 注重細節，並具備良好的跟進能力。

• 精通微軟Excel和Word。

優先技能

• 具備家具/材料採購或供應商協調的經驗。

• 熟悉專案許可/提交流程。

• 對室內設計材料和成本有基本的了解。

• 能夠建立結構化範本並清楚地組織資料。

關鍵屬性

• 認真負責，積極主動

• 注重細節，做事有條理。

• 良好的協調與溝通能力

• 能夠獨立工作並與團隊合作

福利待遇

• 員工權益
• 津貼（旅費、交通費等）
• 附近公共交通
• 中心位置
• 定期團隊活動
• 個人休假
• 學術休假
• 開放文化
• 個人發展機會