Total 620 administrator job vacancies

Responsibilities

Manage security systems, including:

• Door access control system: user profile management, access rights administration, card issuance/deactivation, after-hours access support, access log monitoring and reporting, system troubleshooting, vendor coordination, compliance audits, and emergency procedures
• Experience with the Entry Pass access control system is preferred
• CCTV monitoring and management: footage review, incident reporting and security protocol compliance

• Coordinate business travel arrangements, hotel bookings, travel reporting, temporary accommodation, and visa/work permit applications.
• Maintain overall office operations, ensuring a clean, comfortable, and well-organized workspace.
• Manage office supplies, equipment, and pantry inventory.
• Handle incoming and outgoing mail, packages, deliveries, document circulation, and visitor reception.
• Oversee facilities services and maintenance activities.
• Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
• Organize office activities, including meetings, events, and town hall bookings.
• Collaborate with cross-functional teams to ensure seamless workflow and operations.
• Ensure all operations adhere to company policies and regulatory requirements.
• Perform other duties as assigned,

Qualifications and Profile

• Diploma or Degree holder with at least 4 years of proven experience as an Office Administrator
• In-depth understanding of office management procedures and policies
• Meticulous, analytical, organized, resourceful, independent, self-motivated, and thrives in challenging environments
• Strong interpersonal, written, and verbal communication skills
• Excellent organizational and time management abilities, with proven multitasking and prioritization skills
• Mature, adaptable, and able to interact effectively with stakeholders at all levels
• Flexible and able to thrive in a fast-paced, rapidly changing environment
• Ability to work independently and collaboratively as part of a team
• Highly proficient in Microsoft Office Suite (Excel advanced formulas i.e. VLOOKUP, IF statements, pivot tables, data analysis, PowerPoint, Word & Outlook)

Role Overview

Hotlotz is seeking a highly organised and detail-oriented Finance & HR Administrator to support the day-to-day running of our finance and people operations. 

This is a hands-on role that includes bookkeeping, payment administration, reconciliations, payroll support, and HR administration. Working closely with the Finance Manager, Operations Manager and wider team, you will help ensure that financial processes run smoothly, records are accurate, and administrative systems are kept up to date.

This role is ideal for someone who takes pride in accuracy and is comfortable managing both routine processes and ad-hoc operational tasks in a growing business.

Key Responsibilities

Finance Operations & Bookkeeping

• Maintain accurate financial records in accounting system and related internal records

• Record and process transactions including sales, fees, expenses, and payments

• Assist with month-end and quarter-end close processes

• Support the Finance Manager with finance administration and reporting tasks as required

Accounts Payable & Receivable

• Process supplier invoices and prepare payment runs accurately and on time

• Support preparation of seller payouts

• Track incoming buyer payments and follow up on overdue amounts timely

• Assist with GST data preparation and related documentation

Reconciliations & Controls

• Perform regular bank reconciliations

• Reconcile payment platforms and clearing accounts

• Assist in resolving discrepancies between systems and accounts

• Help maintain accurate audit trails and support good financial controls

Auction & Transaction Support

• Support reconciliation of auction and marketplace transactions into financial records

• Ensure accurate allocation of payments, commissions, and seller proceeds

• Assist in identifying and resolving transaction issues

Queries & Communication

• Respond to buyer and seller finance queries

• Liaise with internal teams on payment and invoice matters

• Provide clear updates on payment status and timelines

Payroll Support & Employee Administration

• Assist in preparation and processing of payroll

• Maintain employee records and support onboarding/offboarding administration

• Assist with statutory submissions where required

• Help ensure employee expenses and reimbursements are processed accurately

• Support tracking of employee costs against budgets

HR Administration 

• Provide day-to-day administrative support for HR processes and systems 

• Maintain and update HR software, employee records, leave records, and key people data 

• Coordinate onboarding and offboarding administration, including documentation, system setup, and internal checklists 

• Support the scheduling and administration of HR-related activities, reviews, training, and key dates 

• Help ensure HR policies, documentation, and internal records remain organised and up to date

Requirements

• Previous experience in bookkeeping, finance administration or operations

• Proactive, dependable, and willing to take ownership of day-to-day administrative processes

• Strong attention to detail and a high level of accuracy

• Good communication skills, and comfortable with handling external queries

• Proficiency in Excel/Google Sheets, and familiarity with accounting systems (e.g. Xero) 

• Organised, proactive, and able to manage multiple priorities

Role:

• Perform system administration and maintenance in a heterogeneous environment (production, DR, test) comprising of Sun Solaris servers and Linux-based servers
• Perform system upgrade and enhancement on IT infrastructure components
• Implement operating system and product-specific security hardening and patches
• Monitor obsolescence of IT infrastructure components (systems)
• Monitor expiry and perform renewal of system passwords and certificates
• Implement a schedule of system backups and database archive operations to ensure data recoverability and business continuity
• Develop and implement disaster recovery plans for IT infrastructure (systems) and conduct regular disaster recovery testing and component switch over exercises to ensure usability of standby and DR equipment
• Manage the application User Acceptance Test (UAT) and upkeep the use of UAT environment
• Provides technical support and guidance (level 3) to end-users, and other IT resources.
• Provide second level system support and resolve incidents and problems in accordance to established Service Level Agreement (SLA)
• Perform problem diagnosis on incidents and propose and implement measures to prevent recurrence

Requirements:

• Bachelor’s degree in Information Technology, Information Systems, Computer Science, or a related field
• Minimum 6 - 8 years of experience in system administration and support in Middleware, Unix and Linux systems
• Experience in working with SAN for Unix and Linux Platforms
• Experience in performing OS hardening and patching
• Experience with enterprise backup and system monitoring and management software
• Proficient in scripting for Unix and Linux-based environments to automate tasks
• Familiar with database administration and data centre operations will be an advantage
• Provide 24/7 support on a rostered basis.
• Provide weekend and after office hours support for change implementation (for critical production services)
• Shift timings :
• 1st shift - 7am to 4pm (Mon-Fri) 
• 2nd shift - 2pm to 11pm (Mon-Fri) 
• 3rd shift - 10.30pm to 7.30am (Mon-Fri)
• 4th shift - 7.30am to 7.30pm (Sat-Sun)
• 5th shift - 7.30pm to 7.30am (Sat-Sun

Professional Certifications

• Unix and Linux Certified System Administrator certifications
• Industry certification for public cloud administration preferred

About the Role

We are looking for a skilled and proactive Database Engineer to design, implement, and maintain robust, scalable, and secure database systems. You will play a key role in managing both cloud and on-premise data platforms, ensuring high performance, reliability, and data integrity across the organisation.

Key Responsibilities

Database Implementation & Operations

• Design, deploy, and manage databases in alignment with architectural standards and technical specifications
• Configure and maintain data storage solutions across relational, non-relational, and hybrid environments
• Manage cloud-based database infrastructures with a focus on cost efficiency, scalability, and performance

Performance & Optimisation

• Identify and implement database tuning strategies, including indexing and query optimisation
• Monitor and troubleshoot performance issues across relational and NoSQL database systems

Data Lifecycle & Reliability

• Define and enforce data lifecycle policies, including retention, archival, and deletion strategies
• Develop and maintain robust backup and recovery processes to ensure data availability and integrity

Security & Compliance

• Ensure database security, including access controls and adherence to organisational and regulatory requirements
• Collaborate with cross-functional teams to support data governance, compliance, and audit initiatives

Automation & Efficiency

• Automate routine database administration tasks to improve operational efficiency
• Leverage scripting and automation tools to streamline deployment, monitoring, and maintenance processes

Qualifications & Skills

• Bachelor’s Degree in Computer Science, Information Systems, or a related discipline
• Minimum 5 years of experience in database administration across multiple database architectures
• Strong experience with relational databases such as Microsoft SQL Server and PostgreSQL
• Hands-on experience with NoSQL databases (e.g., Cassandra, MongoDB) is an advantage
• Familiarity with object storage solutions such as AWS S3 or Nutanix Object Store
• Knowledge of graph databases (e.g., Neo4j) is a plus
• Strong expertise in performance tuning, indexing, and query optimisation
• Experience in data lifecycle management, including retention and archival strategies
• Proficient in scripting and automation using Python, Bash, or PowerShell
• Strong analytical thinking, problem-solving abilities, and stakeholder collaboration skills

Work Location: One North

(EA Reg No: 20C0312)

Please email a copy of your detailed resume to kayla@talentsis.com.sg for immediate processing.

Only shortlisted candidates will be notified.

Job Description:

• In charge of preparation and processing of sales order and handling of documentations
• Responsible ensuring the accuracy in documents and emails as well as preventing errors and maintaining smooth operations
• In charge of following up on the status of sales orders, payment checks as well as liaison with the relevant departments and organisation
• Responsible in supporting teamwork and assist with ad-hoc task

Job Requirement:

• Minimum Diploma in Business Adminstration or relevant
• Minimum 2 years of working experience in sales support / customer service with knowledge of shipping terms and export documentation
• Letter of Credit knowledge will be a advantage

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

• Monitor the overall progress of Alumni Database collation.
• Compile and consolidate alumni information from multiple sources (e.g. internal databases, spreadsheets, etc)
• Clean and standardise data (e.g. names, personal email and programme) and de-duplicate records to ensure consistency and accuracy
• Verify and update alumni records via email or other communication channels (Yearbook, LinkedIn)
• Track response rates and maintain proper documentation of follow-ups
• Identify data gaps and systematically follow up to improve completeness
• Assist in designing and distributing data collection forms/surveys (e.g. Google Forms)
• Ensure proper data entry and organisation into the School’s alumni database
• Identify missing or incomplete information and follow up accordingly
• Assist in creating and managing data collection tools (e.g. surveys, forms)
• Maintain confidentiality and ensure compliance with data protection guidelines (e.g. PDPA)
• Assist in executing Token of appreciation for Alumni and follow up with vendors.
• Prepare progress reports for meeting updates (e.g. completion rates, response trends, data quality issues)
• Support alumni data update campaigns (e.g. “Alumni Career Update”)
• Assist in drafting and sending mass communications (email templates, reminders)

Requirements:

• Minimum Diploma in a relevant field or higher qualification
• Prior experiences in administration and data entry.
• Well-versed in Microsoft Office Application, especially Excel and Microsoft Forms.
• Comfortable with large datasets and able to manage repetitive administrative tasks effectively

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: west1@recruitexpress.com.sg

EA License No: 99C4599

Job ID: 20144

• Working hours: 8.30am - 5.30pm
• Location: West
• Salary: up to $4,000 (Depending on experiences)

Job Description

• Issue invoice, PO, and liaise with customers on sales admin related matters.
• Manage records of inventory and provide shipping instructions to warehouse.
• Process payroll, make CPF and SDL contributions, expense claims and income tax.
• Liaise with accounting firm in preparation of documents and for audit.
• Manage accounts receivable and ensure payments are received and processed.
• Order stock from Japan and maintain inventory levels.
• Manage office facilities, replenish office supplies and renew contracts as needed.
• Provide support to expats such as making hotel reservations and other general affair matters
• Support Sales, respond to customer inquiries and cover in absence when needed.
• Prepare reports for the headquarters in Japan
• Any other adhoc duties as assigned by superiors.

Job Requirement

• At least 2 years of working experience.
• Proficiency in Japanese language at advanced conversational level is required to liaise with stakeholders in parent company in Japan.
• Experience in administrative roles and payroll processing is preferred.
• Sales admin and basic accounting knowledge is highly desirable but not a requirement.
• Food industry (both manufacturers and distributors) insiders would be a plus.
• Meticulous, as this role handles numbers

Interested applicants, kindly send your updated resume to Joanne (R21101135) Joanne@pasona.com.sg with the email subject header "Job Application for "20144, Administrator cum Sales Support".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Full job description

We don’t just create content — we build confidence, trust, and meaningful experiences.

We’re looking for someone who is both creative and organised — able to create engaging content AND keep our online store running smoothly.

Your Role

Content Creation (Primary)

• Create engaging content for Instagram, TikTok & Facebook
• Film and edit short-form videos (Reels / TikTok)
• Capture real moments: kids, families, first ear piercing experiences
• Turn trends into brand-relevant, parent-friendly content
• Support campaigns, promotions & festive launches

Online Store Admin (Secondary)

• Manage product listings (upload, update descriptions, pricing)
• Process online orders and coordinate fulfilment
• Ensure product images and content are accurate and attractive
• Monitor stock levels and assist with inventory updates
• Reply to basic customer enquiries (online orders / products)

What We’re Looking For

• Passion for social media & content creation
• Comfortable filming (bonus if you can appear on camera)
• Basic video editing skills (CapCut / similar)
• Organised, responsible, and detail-oriented
• Able to handle both creative + admin tasks efficiently
• Positive, patient personality (family/kids environment)

Bonus Advantage

• Experience in retail / jewellery / beauty / kids-related content
• Experience managing Shopify / Shopee / TikTok Shop
• Basic design (Canva) or photography skills

Why Join Stellar

• Be part of a trusted, premium family-focused brand
• Real growth opportunity in content + e-commerce skills
• Friendly, supportive team environment
• Opportunity to build a strong personal portfolio

Apply Now

Email: admin@aliceclaudine.com

and Share links to your past content / portfolio

Job Types: Full-time, Contract

Contract length: 12 months

Pay: $2,500.00 - $3,300.00 per month

Education:

Local Polytechnic Diploma (Preferred)

Experience:

Content Creation: 1 year (Preferred)

Work Location: In person

• Position : IT Systems Administrator (Microsoft Intune/MDM)
• Location : KAKI BUKIT
• Working hours : 5 days work week; Mon to Fri, 830 to 500pm
• Salary (commensurate with experience) : Up to $4500 + 14 days Annual leave add 1 day per year capped at 21 days
• Duration : Permanent
• Industry : Semiconductor Equipment

Main Responsibilities:

• Provide L1/L2 IT support (hardware, software, network)
• Troubleshoot Windows, server & user issues
• Manage AD, user accounts & access rights
• Support system backup, recovery & server monitoring
• Install/configure PCs, servers & IT equipment
• Liaise with vendors for issue resolution
• Maintain IT inventory & documentation

Requirements:

• Nitec/Diploma in IT or related
• 2–3 years IT support / helpdesk experience
• Familiar with Windows OS, AD & Group Policy
• Exposure to Microsoft Intune / MDM is a plus
• Knowledge of Cisco UC / Apple devices advantageous

Send your resume via Email to Jane@searchpersonnel.com.sg

Like us on Facebook or Instagram (For Career tips and Job vacancies): www.facebook.com/search.personnel / https://www.instagram.com/search.personnel

Join us on LinkedIn: www.linkedin.com/company/search-personnel-pte-ltd

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jane Chua

Deputy Consulting Director (APAC)

License no: 13C6684

EA Personnel: R2197224

Thank you for your interest in this position. Our short listing period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

At Sharpa, we manufacture time by making robots useful.

Founded in 2024, Sharpa is an AI robotics company inspired by the Sherpa people of the Himalayas - known for guiding and assisting alpinists on their difficult journey to the summit. We build general purpose robots that assist, not replace, humans - freeing people from repetitive and strenuous work so they can pursue inspiring endeavors.

Our team is made up of geeks and innovators with backgrounds at leading AI and robotics companies. We are dedicated to developing ultra-high performance, autonomous robotic systems capable of adapting to the complexity of real world environments. Sharpa operates out of Singapore, Shanghai and Mountain View.

What you'll be doing:

• Be the main point of contact with the landlord/property management, handle rent payments, office maintenance, and utility/internet issues.
• Manage office supplies, stock snacks/drinks, and help employees with daily work requests (e.g., onboarding setup, equipment).
• Purchase office/welfare items, process local expenses, and coordinate with HQ on admin tasks.
• Handle other office-related assignments as needed.

What we're looking for:

• Fluent speaking in both English and Chinese .
• 3-5 years of admin/office management experience, able to work independently.
• Organized, detail-oriented, good at problem-solving and communication.
• Proficient in MS Office (Excel, Word, Outlook).

Responsibilities:

· HR Management inclusive of : Record Keeping & Compliance, Recruitment Support, Foreign work pass application / renewals / cancellation support, Onboarding & Orientation, Payroll & Benefits Administration, HR Documentation, Training Coordination, HR Systems Entry & etc.

(Prefer to have basic knowledge of MOM)

· Support in managing the company’s insurance matters, including the renewal and upkeep of building, vehicle, and employee insurance policies.

· Assist with general administration and other ad-hoc tasks as assigned.

Qualifications:

· GCE 'O' Level, Diploma or equivalent in HR Management or related field.

· 1-2 years of experience in HR or administrative roles, preferably in the construction or similar industries

· Basic knowledge of labour laws and regulations in the Construction Sector is a plus.

· Proficient in Microsoft Office Suite (Word, Excel, Outlook)

· Bilingual proficiency in English and Chinese (both written and spoken) is required.

· Strong attention to detail and organizational skills.

· Ability to work independently and as part of a team in a fast-paced environment.

· Good interpersonal and communication skills, with the ability to interact with employees at all levels.

Location: King George’s Avenue

Employment Type: Contract

Summary of the role

Provides administration support to the IT Operations Team that is deployed at the customer site.

Responsibilities:

• To submit the service request tickets in ITSM when requested by the support teams or clients, track and ensure they are completed to meet pre-defined turnaround time.

• To help and assist in tracking the clean laptop counts.

• To help and assist in scheduling appointments for various activities.

• To keep track of the asset inventory in the storeroom.

• Any other ad-hoc duties as required and assigned in relation to the administration support.

Requirements:

• Basic knowledge in using ITSM tool will be an added advantage.

• Proficient in MS Word, Excel and PowerPoint.

• Good communication skills in both oral and written.

• Basic technical skills in End User Computing Devices (EUCD) will be an added advantage.

• At least 1 year of experience in similar job capacity.

• Preference with experience working in government sector

Purpose: Responsible for daily management of customer orders and fulfillment from Purchase Orders to Receiving to shipment. Ensure sales orders are properly launched in BaaN, maintained, and closed.

Key Areas of Responsibilities:

• Communicate and align with Account Manager (AM)/Program Manager (PM) on the Purchase Order (PO) received & program delivery schedule to confirm order before triggering Product Realization Flow (PRF) Eflow.
• Provide feedback to AM/PM if there are changes for the next course of action.
• Assist the finance team with invoice disputes or any issues related to Sales Orders (S/O) such as GST code and credit notes.
• Maintain a proper and systematic filing system for Customer PO, PRF forms.
• Act as the focal person to acknowledge and process new/revised PO from customers.
• Highlight discrepancies found in PO to Account Manager and execute the next step of action as advised.
• Initiate repair RMA# requests and support customer OOR and Baan match-up.
• Access and download the Open Order Report (OOR) from the portal to compare with Baan Commit Delivery Date to check for differences.
• Perform general administration in Order Management.
• Support and participate in the company's continuous improvement program.

Qualifications & Experience:

• Diploma in Mechanical/Electrical/Electronic Engineering or other relevant discipline.
• Minimum 2 years of relevant experience in a high-mix, low-volume environment or semiconductor industry.
• Positive attitude and independent with high ownership of responsibilities.
• Knowledge of Baan ERP & Microsoft Excel and Word.
• Fresh graduate are welcome

- generate sales invoices and delivery orders
- update stock input
- update purchase input
- update

- liaise with customers on sales and delivery orders

- liaise with customers on invoice payments

- data entry on stock and sales updates

- able to work 5 1/2 days

Responsibilities

• Operate and maintain HPC network fabric and data centre switching infrastructure, ensuring performance and reliability
• Manage network configuration, monitoring, backups, and capacity/utilisation reporting
• Troubleshoot and resolve network issues across Layer 2/3, routing, and switching environments
• Support SDN, firewall, and VPN administration to ensure secure and stable operations
• Work closely with system, storage, and security teams to optimise overall cluster performance
• Participate in on-call rotation to support critical network incidents and escalations
• Maintain network documentation, runbooks, and change records in line with ITIL practices

Requirements

• At least 2 years of experience in network support, monitoring, or troubleshooting within enterprise or HPC environments
• Hands-on experience with data centre networking, SDN, firewalls, and VPN technologies
• Strong understanding of TCP/IP, VLANs, and routing protocols such as OSPF and BGP
• Familiar with network monitoring tools and able to troubleshoot effectively under pressure

Tyson Jay Management Pte Ltd | EA License No.: 24C2479

Ivan Lim | EA Personnel No.: R1109856