Total 9,899 Others administration assistant job vacancies

Provide administrative and operational support to the daily business operations.

Handle the application, renewal, and maintenance of business licenses and permits (e.g. URA, NEA, Liquor Licence, and other regulatory requirements).

Liaise with government agencies, landlords, vendors, and relevant stakeholders on operational matters.

Monitor licence expiry dates and ensure timely renewals and compliance.

Maintain and organize company records, contracts, and documentation.

Prepare reports, letters, and other administrative documents as required.

Assist in processing manpower requests from outlets and coordinating with relevant departments.

Support recruitment administration, including job postings, interview scheduling, and candidate communication.

Manage data entry, filing, and general office administrative duties.

Perform other ad-hoc administrative and operational tasks assigned by management.

Purchasing function in a Precision Enginnering Firm.

Source for new and existing supplies, audit and approved of current and future vendor.

Understand the requirement of daily production needs and wants.

Good negiotiation skill and have a flair of soucing improvement

We are seeking a highly organized, resourceful, and discreet Personal Assistant to provide comprehensive support to the Principal. The ideal candidate will be responsible for managing a range of executive, administrative, and personal tasks with professionalism and efficiency.

Key Responsibilities:

1.Travel and Itinerary Support:Assist with packing, accompanying the principal on outings, and providing logistical support for domestic and international travel.

2. Public Relations and Image Support: Coordinate preparations for event appearances, including makeup scheduling, outfit coordination, and setup of makeup and styling areas.

3. Administrative Tasks: Handle meeting minutes, document processing, and data filing/maintenance.

4. General Affairs: Manage the household environment, organize inventory, arrange meals and refreshments, and oversee wardrobe management. E.g.: Design and arrange decorative elements, such as artwork or photographs, in the master bedroom to elevate its visual appeal and overall ambiance

5. Procurement: Responsible for purchasing items and maintaining vendor directories. Example: Coordinate the purchase of gowns, handbags, cosmetics, and skincare products; accompany the principal for exclusive launches or new product arrivals.

6. Other Tasks Assigned by Supervisors: Any additional responsibilities or special assignments as delegated from time to time.

Rotational Schedule:

8-hour rotating shift system, 5 working days per week (1 day off on a weekday and 1 day off on the weekend.

9:00 AM – 6:00 PM OR 10:00 AM – 7:00 PM

Additional Notes:

· Overseas travel required during school holidays.

· Lunch / Dinner will be provided.

· Flexibility required to cover for colleague’s leave or medical absence.

Duties and Responsibilities

• Assist with the preparation of food items

• Ensure the kitchen and production area are kept clean and tidy

• Check ingredients and food products for quality

• Package food items ready for sale

• Follow food safety regulations and health codes

• Preparing ingredients for the shift; washing vegetables, chopping, seasoning meat, etc.

• Preparing deep fryer, utensils, and grill for shift

• Roti prate flour mixing

• Ready to cook Goring items (nasi,ikanpils,mee,kwithya,noodles)

• preparation of south indian & north indian curies

• Cooking order according to food health and safety standards

• Delivering food order to wait staff in a timely manner

• Storing all food properly

• Sanitizing and cleaning work stations and utensils

• Reordering stock and food supplies

• Monitoring other cooks and team members

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

· Processing and co-ordinating of FMCG items to external and internal customers

· Processing and co-ordinating of overseas orders for export

· Liaise with Central Kitchen, freight forwarder, overseas external customers and cross department on overseas orders

· Packing of FMCG & overseas orders

· Inventory control and monthly stocktaking

· Maintain and manage store cleanliness, tidiness, etc

· Maintain administration duties for the logistics department, e.g. schedule, leave, cash cards

· Assist with all other logistics duties assigned by Manager

Job Requirements

· Minimum of GCE ‘O’ or ‘A’ level/Diploma

· Preferably some related working experience

· Ability to stand, sit or walk for extended periods of time

· Able to grasp, lift and/or carry up to 50 lbs as needed

· Able to communicate effectively with colleagues, suppliers / vendors

· Organized, resourceful, proactive, reliable, strong attention to details

· Has good follow up

· Good communication and strong time management skills

· Proficient in Excel, Word, Outlook

· Highly motivated, meticulous and takes initiative

· Willing to go extra mile

Willing to start work from 6:30am.

Job Description:

• Handle Accounts Receivables
• Handle Account Payables
• Bank Reconciliation
• Accounting Data Entry - Preparation of Quarterly GST
• Handle a Partial Set of Accounts
• Assist in statutory reporting and management reporting including but not limited to Financial Statement and Tax Computation
• Ad-hoc tasks as assigned by management from time to time

Job Requirements:

• At least a Diploma in Accounting
• Proficient in Microsoft Word and Excel
• Excellent attention to detail/figures, strong organisational skills, and the ability to handle multiple tasks simultaneously
• Exceptional communication skills to work effectively with various teams within our company

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Key Responsibilities

• Assist the kitchen team with basic food preparation such as washing, peeling, cutting, and portioning ingredients.
• Support chefs during service (prep, packing, basic cooking tasks).
• Ensure all hygiene, food safety, and workplace safety standards are followed.
• Dispose of rubbish and maintain cleanliness in all kitchen and storage areas.
• Wash dishes, utensils, and kitchen toolsAssist with stock receiving and storage.
• Keep the kitchen clean, organised, and hygienic at all times.

Requirements

• Prior kitchen experience is an advantage, but not required.
• Willing to learn and able to take instructions well.
• Hardworking, disciplined, and responsible.
• Positive attitude and willingness to learn
• Able to work weekends and public holidays
• Physically fit and able to stand for long hours.

Responsibilities:

• Respond to all enquiries in a timely and efficient manner
• To ensure timely input of quality data into the system.
• Ad hoc duties as assigned

Requirements:

• PC Literate, proficient in MS Word, Excel, email communication
• Relevant working experience in the same field is an advantage
• Only Singaporean need to apply
• Able to start immediately

Work Days :
5.5 days

Role Overview

We are looking for a detail-oriented and proactive Shipping Assistant to join our logistics team. The successful candidate will be responsible for coordinating end-to-end shipment activities, ensuring accurate documentation, and supporting warehouse operations to facilitate smooth and timely dispatch of goods.

Key Responsibilities

1. Shipment Coordination & Processing

• Arrange and coordinate both local and international shipments.
• Liaise with freight forwarders, carriers, shipping lines, couriers, and transport providers.
• Schedule pickups, deliveries, and shipment timelines.
• Monitor shipment progress and proactively resolve delays or delivery issues.

2. Documentation & Compliance

• Prepare and verify shipping documents including:
• Bill of Lading (B/L)
• Commercial Invoice
• Packing List
• Airway Bill (AWB)
• Certificate of Origin
• Import / Export permits
• Customs declarations
• Ensure all documentation complies with customs regulations, trade compliance requirements, and internal SOPs.
• 3. Inventory & Warehouse Coordination
• Coordinate with warehouse teams on packing, labelling, inventory preparation, and stock dispatch planning.
• Verify shipment quantities and product specifications prior to dispatch.

Requirements

• Minimum 1 year of relevant experience in shipping, logistics, or freight forwarding
• Diploma / ITE holders are welcomed to apply
• Familiarity with shipping documentation and customs procedures.
• Proficient in MS Office; experience with logistics or ERP systems is an advantage.
• Strong attention to detail and ability to manage multiple shipments simultaneously.
• Good communication and coordination skills.
• Working Location: Clementi area

Only shortlisted candidates will be notified.

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.

Join a dynamic healthcare environment where you will play a pivotal role in executive support, project coordination, and operational excellence. If you thrive in a fast-paced setting, enjoy managing multiple priorities, and have a keen eye for detail, this could be the perfect opportunity for you.

Key Responsibilities

• Provide comprehensive administrative and coordination support to senior stakeholders, ensuring smooth day-to-day operations.
• Manage schedules, appointments, meetings, and events while maintaining efficient calendar planning.
• Coordinate internal and external meetings, including in-person, virtual, and conference call arrangements.
• Prepare reports, presentations, correspondence, and important documentation with accuracy and professionalism.
• Maintain organized filing systems and handle confidential information with discretion.
• Support travel arrangements, expense claims, record management, and administrative tracking activities.
• Act as a key liaison between internal teams, healthcare professionals, vendors, and external stakeholders.
• Assist in the planning, execution, and monitoring of healthcare-related projects to ensure timely completion.
• Track project milestones, timelines, deliverables, and resource allocation while supporting project documentation.
• Monitor project progress, identify potential risks, and coordinate with stakeholders to facilitate effective project outcomes.
• Support operational initiatives, process improvements, and cross-functional administrative projects.
• Provide front-facing administrative support and contribute to a positive experience for visitors and stakeholders.
• Assist with other ad-hoc duties and organizational initiatives as assigned.

Requirements

• Diploma or Degree in any discipline.
• Prior experience in administration, executive support, project coordination, or healthcare operations will be advantageous.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Confident communication and stakeholder management skills.
• Proficient in Microsoft Office applications.
• Able to work independently while collaborating effectively within a team environment.
• Comfortable handling confidential information with professionalism and integrity.

Interested applicants, please send your updated resume to:

leonleong@recruitexpress.com.sg
(Attn: Healthcare Administration & Project Executive - Leon)

Thank you.

Leon Leong De Cong
R1551708
Recruit Express Pte Ltd
EA License No. 99C4599

Responsibilities

• Administrate, communicate and co-ordinate sales related activities with customers.

• Provide customer service and co-ordinate within internal departments and external customers.

• Able to work independently with minimal supervision and as a team work.

Requirements

• Minimum “O” level/ Higher Nitec in any Administration Discipline.

• 3 years experience of General office works.

• Possess good communication and interpersonal skills

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to leo.tang(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Tang For Farn (Leo)

EA Personnel Reg No: R24121981

Job Description

We are seeking a proactive and detail-oriented Operations & Administration Executive to support the company's daily operations. The successful candidate will be responsible for office administration, inventory control, HR and payroll administration, logistics coordination, customs permit declarations, accounts administration, and project coordination.

Key Responsibilities

Administration & Operations

• Perform daily booking and data entry activities.
• Process backlog bookings and maintain accurate operational records.
• Handle general office administration and documentation.
• Manage office supplies and ensure timely replenishment of consumables.
• Review existing operational workflows and develop SOPs to improve efficiency, accountability, inventory control, and workplace organization.
• Ensure proper housekeeping, inventory management, and adherence to operational procedures by all staff.

Inventory & Warehouse Coordination

• Track incoming and outgoing inventory movements.
• Maintain accurate stock records and inventory databases.
• Conduct stock reconciliation and periodic stock counts.
• Prepare inventory and stock balance reports.
• Coordinate local stock collection and delivery arrangements.

Logistics & Customs Coordination

• Arrange incoming freight shipments and customs clearance.
• Liaise with freight forwarders, transport providers, customers, and vendors.
• Prepare and submit import and export permit declarations through TradeNet.
• Ensure compliance with Singapore Customs requirements.

HR & Payroll Administration

• Process monthly payroll accurately and on time.
• Maintain employee attendance, leave, and personnel records.
• Assist with onboarding and offboarding processes.
• Support CPF submissions and HR administrative matters.

Accounts Administration

• Prepare and issue quotations, invoices, delivery orders, and purchase orders.
• Verify supplier invoices and maintain proper documentation.
• Assist with accounts receivable and accounts payable tracking.
• Maintain accurate accounting records and support month-end closing activities.

Project Coordination

• Coordinate IT asset collection, disposal, and recycling projects.
• Schedule collection and transportation activities.
• Maintain project documentation and status reports.

Requirements

• Diploma or equivalent qualification in Business Administration, Accounting, Logistics, or related disciplines.
• Minimum 2 years of relevant working experience.
• Basic understanding of accounting principles and bookkeeping practices.
• Experience with payroll administration and HR support.
• Familiarity with inventory management and logistics coordination.
• Knowledge of Singapore Customs TradeNet permit declarations is an advantage.
• Proficient in Microsoft Office applications, especially Excel.
• Experience using Xero Accounting Software and Info-Tech Payroll/Accounting Systems preferred.
• Strong organizational skills, attention to detail, and ability to multitask.
• Good communication and interpersonal skills.

Preferred Skills

• TradeNet Permit Declaration
• Inventory Management
• Payroll Administration
• Xero Accounting Software
• Info-Tech Payroll System
• Logistics Coordination
• Accounts Administration
• Microsoft Excel

Salary

SGD 3,500 – 5,000 per month (commensurate with experience)

Benefits

• Annual Leave
• Medical Benefits
• Career Development Opportunities
• Supportive Working Environment

• MNC Company

• Basic $5500 - $6500 + AWS + Variable Bonus

• Excellent Welfare and Benefits + Career progression

• Working location: Lorong Chuan (walking distance from MRT station)

• Working hours: Monday to Friday (8.45am to 5.45pm)

  
  

Job Responsibilities:

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services and minimize any disruption to company operations.

• Provide leadership to facilities and administration teams and accountable for the functions in order to provide high quality of service to company operations.

• Coordinate building repair requests and engage vendors for repairs include HVAC, electrical, plumbing and general repair.

• Source and evaluate contractor / supplier / vendor to contract specification; and in compliance to clients purchasing policies and procedures.

• Manages, approves, and executes change orders and proposals for office space planning, including office layouts, design, specification development, cost estimates, schedule construction, start up and decommissioning field locations.

• Develops estimates and schedules, including a master project schedule and manages the project to completion; establishes and measures costs, identifies issues and risks, establishes project documentation, space standards, and LEED certification standard or equivalent.

• Project management includes all aspects of requirements planning, developing Space Planning Utilization Report (SPUR), design development, construction, fit up, relocation, and startup of all related services.

• Works with outside real estate brokers to select suitable site locations.

• Develops and manages projects in terms of scope; approval, schedule, and budget utilizing established processes, experience, and expertise.

• Establishes deadlines, manages to milestones, monitors and reports progress of projects.

• Communicates with contractors, building managers, and architects to design space and manage projects.

• Manages the developing designs and estimates, obtaining approvals and budgets, commissioning the project, and overseeing the construction of office space ensuring build out to specifications and sustaining practices.

• Thoroughly evaluates site due diligence analyses for relocation and occupancy.

• Manages architects/engineers for schematic, development, design and construction documents.

• Coordinates and directs the activities of project management resources, consisting of internal and outsourced vendors.

• Manages the design, construction, and commissioning of these projects to meet or exceed project and company goals.

• Builds programming, conducts adjacency analysis, works with architects and contractors, approves construction drawings, and oversees the management of construction projects in the field.

• Works with outside consultants to reduce real property tax obligation.

• Negotiates directly with landlords for lease renewal. Reviews lease clauses to determine obligations, rules or procedures. Tracks and arranges for the return of lease security deposits.

• Assist and facilitate to address Facility related concerns arising from audits; internal, external and insurance related. 

• Position will require travelling within Singapore between 3 locations.

• Other duties as assigned.

Job Requirements:

• Bachelor's degree in Facility / Building Services or equivalent experience from which comparable knowledge and job skills can be obtained.

• Capability to manage a commercial portfolio with 3 to 5 years’ experience will be highly preferred.
  

  
  

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background
  

  
  

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492