Total 12,263 admin assistant job vacancies

Period: 12 months
Salary: $2800
Location: Pasir Panjang
Working hour: 830am - 6pm Mon-Fri

• Support grant and/or claims processes e.g. Following up with companies on/ checking of supporting documents and eligibility criteria;
• Support planning and execution of DTC industry events e.g. development of EDMs; managing the mailing list, signups and follow-ups with registered participants; collation and preparation of post-event surveys and feedback.
• Support tracking of project status and progress e.g. data entry of company particulars and attendance
• Support company meetings e.g desktop research of companies for preparation of admin/ meeting briefs

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This authorizes us to:

Contact you about potential opportunities.
Delete personal data as it is not required at this application stage.
All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Chee Yung Chen (Zack) - R23112910
ScienTec Consulting Pte Ltd – 11C5781

Hiring Part Time/ Full Time

Home Based PA (Personal Assistant)

- Real Estate Industry

- Past experience of sales/ telemarketing preferred

- Serve Chineses/Dialect Speaking Client

- Candidate must be able to fulfil a minimum of 4 time slot per week

- Working Hr 9-12pm / 2-5pm

Salary $12.00 - $15.00 /hour

CONTRACT Training & Admin Coordinator - Central

Job Scope:

• Extracting and organising data from financial accounts
• Cross-checking company accounts for verification, accuracy and escalate discrepancies to supervising officer
• Able to run pre-written scripts to retrieve and update submitted data

Requirements:

• At least an 'A' level certificate or diploma certificate
• Good in computer skills (basic Python knowledge is preferred)
• Proficient in Microsoft Office applications including Excel
• Good communications

Working Hours: Office Hours (5 days a week, excluding weekends and PH)

• 8.5 hours per day except for 1 designated day / week will be 8 hours

Contract Period: 9 months (estimated: Aug 2026 to April 2027)

Salary: $3000/month

Location: City Hall

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE

Job Scope

1. Provide administrative support to NSREC admin and operations.
2. Working knowledge or proficient in MS Word and Excel.
3. Process oriented and able to work well on data details.
4. Good spoken and written English and other languages if any.
5. Experience with customer services if any.

Requirements

1) At least Diploma holder
2) 1 to 2 years of admin working experiences
3) Good interpersonal and communicate skills (oral and written)
4) Must uphold strong code of work ethnics and confidentiality of information
5) Detailed and meticulous
6) Able to work under pressure to meet deadlines
7) Good working knowledge of Microsoft Office, especially in using MS Excel

Please submit resumes to john@oaktree.com.sg with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

Company Overview

The client operates in Singapore, specializing in managing business operations across procurement, production, sales, logistics, and customer support within SME environments.

Job Summary

Lead and coordinate daily business operations to optimize procurement, sales, logistics, administration, and staff management. Drive improvements in sales growth, cost efficiency, and operational processes while ensuring compliance and quality standards.

Responsibilities

• Oversee daily operations across procurement, production coordination, sales, administration, logistics, and customer support to ensure seamless business functioning
• Identify operational bottlenecks, cost leakages, and inefficiencies, then develop and implement plans to improve sales, reduce costs, and enhance margins
• Collaborate with directors and staff to maintain smooth day-to-day operations and resolve urgent operational issues promptly
• Coordinate procurement activities by liaising with suppliers on pricing, delivery schedules, payment terms, product availability, and quality to secure cost-effective supplies
• Monitor procurement costs and maintain accurate supplier records and documentation for audit and compliance purposes
• Support sales operations by managing customer follow-ups, quotations, order coordination, and resolving customer service issues to enhance customer satisfaction
• Analyze customer complaints, pricing matters, and pending follow-ups to identify opportunities for sales growth and improved profitability
• Oversee invoicing, administrative workflows, document filing, and internal records to maintain operational accuracy and compliance
• Coordinate with accounts and administrative staff on payments, receivables, supplier invoices, and related documentation to ensure timely financial processing
• Review and approve operational and administrative matters within company approval limits to maintain control and accountability
• Manage licence renewals, regulatory compliance documents, insurance, and coordinate product lab testing to uphold quality and legal standards
• Maintain records related to food safety, quality control, customer requirements, and supplier documentation, liaising with external laboratories, service providers, contractors, and authorities as needed
• Coordinate staff schedules, leave management, manpower allocation, and basic HR administration to optimize workforce deployment
• Support staff supervision, task allocation, and performance follow-up to foster accountability and productivity
• Provide operational coverage during manpower shortages and handle urgent staffing issues to maintain business continuity
• Organize delivery arrangements, driver schedules, and customer delivery requirements to ensure timely and accurate order fulfillment
• Address ad hoc operational challenges and ensure customer commitments are met consistently

Required competencies and certifications

• Strong command of English and Mandarin to effectively communicate with customers, suppliers, and staff
• Proficiency in digital tools, spreadsheets, email, messaging platforms, and AI tools to enhance work efficiency
• Strong problem-solving skills to manage practical, ground-level operational issues
• Ability to work hands-on in an SME environment, managing multiple operational functions
• Effective communication, coordination, and people-management skills to lead teams and liaise with stakeholders
• Commercial awareness with a focus on cost control, sales growth, and operational improvements
• Responsible, organized, proactive, and able to perform under pressure

Preferred competencies and qualifications

• Experience in F&B, food manufacturing, food distribution, FMCG, wholesale, logistics, procurement, or SME operations
• Hands-on approach to solving ground-level problems independently
• Ability to organize and improve disorganized processes
• Maturity in managing staff, suppliers, customers, and urgent operational issues
• Comfortable working in a family-owned SME environment
• Capability to use AI and digital tools to boost productivity
• Self-driven with strong ownership mentality

Job Description

• Industry/ Organization Type: Manufacture And Repair Of Construction Machinery And Part
• Position Title: Sales Coordinator / Sales Admin
• Working Location: West - Joo Koon
• Working Hours: 5 days, Monday to Friday: 8:30am – 5:30pm
• Salary Package: Basic Salary up to $3300 + Medical & Dental Benefits + AWS + VB
• Duration: Permanent Role

Key Responsibilities

• Handle customer enquiries via email, fax, phone, letters, or other channels
• Prepare supporting documents, enter orders into the company computer system, and monitor order status
• Handle special orders for items that are not in stock or not normally stocked, and update customers when items are available or have arrived, in close coordination with the supply chain team and warehouse team
• Maintain filing for correspondence, coordinate and manage shipping and delivery documents, and manage Letters of Credit (LC) documentation with banks
• Prepare documents for sales meetings, track sales records, and participate in sales meetings
• Manage shipping and customs invoices and coordinate with freight forwarders and shipping agents
• Process and update PO and records in the system
• Check supplier invoices against PO/system records
• Negotiate rates with company-appointed forwarders to obtain the best available rates in line with the company’s purchasing policy
• Coordinate all inbound shipments, improve cost efficiency, and track all consignments
• Other ad-hoc duties as assigned

APPLY NOW!!!

• Min. O Level
• At least 2 years of working experience in the related field is required for this position
• Ability to work under pressure in a fast paced environment
• Familiar with Purchase Order and Freight Forwarding
• Familiar in Microsoft Office
• Good communication & written skills in Chinese (Need to liaise with Chinese clients)

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #81222 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Temp PSA (Admin) x1 – Eunos

Job Description:

1) Provides administrative support to ensure efficient operations of office

2) Carries out administrative duties such as filing, stock taking, data entries and other duties assigned

3) Supports team by performing tasks related to organization

4) Strong communication skill, exhibits polite and professional communication via phone, e-mail

Job Requirements:

1) Nitec / Higher Nitec in Business Services / GCE ‘O’ Level / GCE ‘N’ Level

2) Administrative Writing Skills

3) Microsoft Office Skills

4) Min. 2 years of local working experience

Please indicate the below information in your resume:

1) Current and Expected Salary

2) Reason(s) for leaving

YSCA CONSULTANCY SINGAPORE PTE LTD

YSCA Consultancy Singapore Pte Ltd is an accredited professional Quantity Surveying and Construction Cost Consultant, with strong professionalism, integrity and accountability, delivering hands-on, technically robust solutions to our clients across Singapore and the region.

We are defined by our depth of knowledge and expertise, sound advice, responsiveness and commitment to deliver the best practices and deliverables to our valued clients and projects.

Our experience spans across all major sectors and development, allowing us to bring both technical know-how and commercial insight to projects of varying scale and complexity. We work closely with our clients from the earliest stages through to completion, ensuring clear, reliable advice and well-managed outcomes throughout the project lifecycle.

We are growing and currently have opening for our Singapore's office.

Admin Executive

Job Description

We are looking for a reliable Office Admin Executive, and the ideal candidate will be competent in prioritizing and working with little supervision, resourceful, reliable, dependable and trustworthy.

Responsibilities

1. Provide administrative support to Director and colleagues as required in a timely, proactive and diligent manner.
2. Coordinate office activities and operations to secure efficiency and compliance to company processes and procedures.
3. Manage filing system, phone calls and correspondences.
4. Support in HR, bookkeeping and invoicing.
5. Perform and maintain office & project records and databases.
6. Manage inventory and procurement of office supplies.
7. Assist colleagues where necessary, and other general administrative duties/tasks.

Skills

1. Proven experience as office administrator or relevant role.
2. Outstanding communication and interpersonal abilities.
3. Excellent organizational and leadership skills.
4. Familiar with office management procedures and basic accounting principles.
5. Excellent knowledge of MS Office and office management software.
6. Qualifications in secretarial and office administration studies is preferred.
7. Experience in consultancy or similar will be an advantage.

Interested candidates, please apply with a comprehensive resume with recent photo together with current and expected salary.

JK Property Care Pte. Ltd. is seeking a proactive and organized Admin Manager to oversee daily administrative operations and support business activities. The successful candidate will be responsible for managing documentation, coordinating with clients and vendors, maintaining company records, and ensuring smooth office operations.

Key Responsibilities

• Manage and oversee daily administrative operations.
• Prepare and maintain quotations, invoices, purchase orders, and company records.
• Coordinate with clients, suppliers, subcontractors, and internal stakeholders.
• Monitor and maintain employee records, work permit documentation, and administrative files.
• Assist in scheduling manpower, service appointments, and project activities.
• Ensure proper filing and maintenance of company documents and records.
• Support management in operational planning and administrative matters.
• Prepare reports and handle correspondence, emails, and office communications.
• Ensure compliance with company policies and administrative procedures.
• Perform other administrative duties assigned by management.

Requirements

• Diploma or Degree in Business Administration or a related field.
• Minimum 5 years of administrative, office management, or related working experience.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Good communication and interpersonal skills.
• Ability to work independently and in a fast-paced environment.
• Experience in the cleaning, maintenance, construction, or service industry is an advantage.
• Knowledge of Singapore employment and work permit documentation is preferred.

Salary

SGD 3,000 – SGD 4,500 per month

Employment Type

Full-Time

Working Hours

Monday to Friday, 8:00 AM to 5:00 PM

Work Location

Tuas, Singapore

Responsibilities

• Provide administrative support to the marketing &leasing team by preparing tenancy and/or sales agreements, as well as input and update tenants and tenancy details.

• Perform marketing coordination functions, include handling of calls, emails, etc. and maintenance of data bases.

• Assist in all marketing, sales and leasing activities including online and social media platforms. 

• Follow up on contractual documents, mass mailing letters& reminders as well as preparation of progress reports.

• Manning the hotline for sales and marketing to filter and route potential prospects to marketing colleagues. 

• To provide centralized administrative function /support to ensure smooth operations of the company such as ordering of get-well baskets and/or wreath for employees or their families, handling of petty cash submissions, manage & execute travels and hotel arrangements as well as name card ordering and stationery requisitions.

• Provide administrative support to the project development team which includes printing, coordinating the signing of and scanning of development related documents, and preparing letters to government authorities for development projects as well as filing of drawing plans.

• Any other ad hoc administrative duties including assignments given by immediate supervisor.

Requirements:

• Min Diploma and above with 2-3 years of experience

For interested candidates, please send your updated resume:

Email: angelateh@recruitexpress.com.sg

Telegram: @Angie_TL

Whatsapp: +65 96272860

Angela Teh Ling Wei

(CEI No.R1104464)

Recruit Express Pte Ltd

EA License No. 99C4599

Job Description

• Industry/ Organization Type: Educational Content Publisher
• Position Title: DTP Desktop Publishing Admin Assistant
• Working Location: Bukit Merah
• Working Hours: 5 Days, Monday – Friday (8am – 6pm / 9am – 7pm)
• Salary Package: Basic Salary + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Support in the end-to-end production of educational publications, from manuscript development through to final printing.
• Coordinate with editors, graphic designers, layout artists, printers, and external service providers to ensure projects are delivered efficiently and on schedule.
• Support page layout preparation, proofreading activities, formatting tasks, and quality checks to maintain content accuracy and presentation standards.
• Plan and track production timelines, monitor ongoing assignments, and ensure milestones and deadlines are met.
• Maintain and organise production-related records, files, documentation, and administrative materials.
• Provide general administrative support and undertake additional production-related tasks as required.

APPLY NOW!!!

• Minimum Diploma holder.
• Experience in publishing, print operations, project coordination, or administrative support is advantageous.
• Meticulous with strong organisational abilities and effective time-management skills.
• With proofreading experience is a plus.
• Familiar with design software such as Adobe InDesign, Illustrator, and Photoshop.
• Able to manage multiple priorities simultaneously and perform well in a deadline-driven environment.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10039 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

• Provide general administrative & clerical support
• Office Operations & Coordination like ordering of pantry, calling courier services, aircon servicing
• Documentation & Records Management
• Handle and maintain confidential information, correspondence, and documentation with discretion.
• Data entry, saving emails and whatsapp messages, document scanning, photocopy, filing, archiving, backup records and secure storage of records. Maintain a systematic and accessible documentation and records system (for all documents in and out of the office)
• Handle phone calls and softwares like canva and CRM

Requirements 

• Minimum GCE 'A' Levels/ Diploma/ Degree in any discipline 
• Preferably with prior administrative experiences 

Interested candidates please send in your resume to:

Reina Patricia Johan

Outsourcing Team
Recruit Express Pte Ltd
Email: reina@recruitexpress.com.sg

EA License No: 99C4599

Job Description

• Industry/ Organization Type: Storage Solutions
• Position Title: Admin cum Account Executive
• Working Location: Bedok
• Working Hours: 5 days (Mon – Fri, 9.00am – 6.00pm)
• Salary Package: Basic salary up to $3,000 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Handle daily office administration, correspondence, filing, and vendor coordination. Schedule meetings, manage worker site schedules, and courier services.
• Provide support to management and staff, including submission of safety documents.
• Prepare invoices, quotations, purchase orders, payment vouchers, manage Accounts Receivable/Payable, bank reconciliations, petty cash, and assist with GST, monthly reporting, and year-end audits.
• Maintain accurate records and communicate with clients regarding orders.
• Manage employee records, recruitment, onboarding, employment contracts, leave, attendance, and payroll administration.
• Apply, renew, cancel, and manage Work Passes, liaise with government agencies, and coordinate staff insurance, medical claims, and employee benefits.
• Ensure compliance with employment regulations and company policies.

APPLY NOW!!!

• Diploma or Degree in a relevant field.
• 2–3 years of experience in administration, accounts, and HR, preferably in an SME.
• Experience managing Work Pass applications and knowledge of Singapore employment regulations.
• Experience with accounting software is preferred.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10052 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131