Total 119 admin job vacancies in D26 Springleaf, Upper Thomson

• Entry role into HR

• Central Working Location - Close Proximity to MRT

• Training Provided

 As a HR & Admin Assistant, you will be responsible for the following duties:

• Supporting documents verification in different stages of recruitment such as interview phase, post interview phase, onboarding phase.

• Verification of timesheets on a monthly basis and keeping track of leave records for contractors' payroll parked under company.

• Assist in onboarding process administration documents and arrangements such as Pre-employment check up, pre-employment swab, uniform fittings, staff pass photos etc.

• Perform data entry duties.

• Posting of job advertisements.

• Handling work pass applications (S Pass; EP).

• Assist in professional license application that includes collecting a list of documents required for different statutory bodies.

• Maintaining and updating of reports.

Requirements:

• Possess at least a Diploma in any field

To apply, simply click on the ‘’apply’’ button in the job advertisement or alternatively, you can send in your resume via email:

Email Address: HR@ALLIEDSEARCH.COM.SG

We regret to inform that only shortlisted candidates will be notified.

ALLIED SEARCH PTE. LTD.

EA LICENSE      : 19C9777

Responsibilities

Provide administrative and coordination support to recruitment consultants and management.

Manage candidate and client records, ensuring accurate data entry and maintenance in recruitment databases and CRM systems.

Assist in scheduling interviews between clients and candidates, including calendar coordination and meeting arrangements.

Prepare and format documents such as job descriptions, candidate profiles, proposals, and reports.

Support job posting activities across job portals, LinkedIn, and Talent-Merge marketing channels.

Maintain organized filing systems for candidate CVs, contracts, and recruitment documentation.

Handle general office administration including email correspondence, phone enquiries, and office supplies management.

Assist with marketing and business development support, including preparing presentations, social media posts, and recruitment campaign materials.

Requirements

Min GCE 'O' Levels or Diploma in Business Administration, Human Resources, or a related field.

Minimum 1–2 years of administrative or office support experience; experience in recruitment or HR support is an advantage.

Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable using digital tools and databases.

Strong organisational skills, attention to detail, and good communication skills.

Clarence Khoh

R1552376

Olive Tree Development Center OTDC (www.olive-tree.sg) is a Social Enterprise with a Community Mission to support Special Needs Families in Singapore and beyond. We require an Admin and Accouts Executive, Someone who is passionate, emphatetic to support parents along their journey. OTDC has been establised in 2011.

Administrative and Accounting Support Duties

- Greet and Support Visitors.

- Registration of Students and Parents Agreements

- Communication with Parents

- Invoicing Fees and collections

- Bank Statement Reconciliation

- Submit fees collections and expenses using Quick Books, working with our Accounting Agency. Knowledge of Quick Books will be an advantage (training will be provided)

Parent Support Group (PSG)

- Assist in engaging Parents in PSG events (Tea, Talks etc)

- Understand Parents Pain Points and Advocate for them

Marketing Support

- Assist Marketing team in Social Media Marketing

Key Responsibilities

• Provide general administrative support, including data entry, filing, documentation management, and email correspondence

• Assist recruiters with interview scheduling, candidate coordination, and follow-ups

• Maintain and update internal databases, CRM systems, and recruitment records accurately

• Prepare basic reports, documents, and presentation materials for management

• Assist with job advertisements and simple marketing materials (e.g. job postings, social media posters, EDMs, QR Code links)

• Update social media content related to recruitment activities and company branding

• Provide ad-hoc administrative, operational, and marketing support as needed

Requirements

• Minimum GCE O-Level or Diploma in Business Administration, Marketing, or a related discipline

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with basic design or marketing tools (e.g. Canva) is an advantage

• Strong organisational, time-management, multitasking abilities, and able to work independently and handle confidential information with professionalism

Clarence Khoh
R1552376

☑ Salary UP to $3200 + Bonus of Up to 3.5 Month)
☑ Working Location: Tampines or Alexandra (2 Position)
☑ 5 Days (Monday to Friday – 9.00AM – 6.00PM)
☑ 14 Days Annual Leave
☑ IT System Integrator Industries
☑ Good Working Environment

 Job Scope:

• Attending to client IT enquiries & troubleshooting request

• Coordinating of IT equipment servicing

• Preparing of Quotation and contract

• Liaising with Internal team on service delivery

• Any other ad-hoc administrative tasks assigned

 Requirement:

• Secondary or ITE Qualification or above

• 1 – 3 Years of Administrative Experience

• Proficient in MS Excel software

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at emily.fong@atomrecruit.com

Emily Fong
Senior Talent Specialist
Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443
EA Personnel Reg No.: R1768368

Job Highlights

Singapore grown Medical & Surgical Solutions SME
Competitive remuneration package & good benefits

Job Description

In DuoMed, we are passionate about improving patients' lives. We’re DuoMed, a home-grown leader in the design and supply of medical solutions. More importantly, we put patient care first! We innovate to improve clinical outcomes and affordability for healthcare professionals and their patients.

As our high growth momentum continues, we're currently hiring for Accounts & Admin Executive to support our expanding present Singapore and region! The ideal candidate has at least 1 year of working experience in similar role. We offer competitive remuneration package and good career progression opportunities.

In this role you will:

A.  Accounts Responsibility:

·    Maintain accuracy of general ledger.

·    Perform daily accounting & finance duties including receivables and payables processes, general ledger, tax and bank reconciliation etc.

·    Prepare monthly financial and management reports for management.

·    Oversee AR and AP data and maintenance of sub-ledger.

·    Handle data entry of transactions to accounting system.

·    Support audit and tax queries.

B.  Admin Responsibility:

·    Reporting to Sales Manager.

·    Being the centre point of contact for sales ordering placing, including orders from various countries.

·    Efficiently process orders and coordinate deliveries.

·    Be involved with the entire sales operations process, from issuing invoice, navigating customer to payment platform, issuing sales order, purchase orders to other trade-related documents.

·    Responsible for shipment arrangement to ensure smooth & consistent goods delivery.

·    Establish active communication and engagement with sales and logistic team to ensure that orders are processed promptly.

·    Point of contact for Key account inquiries and being an inside sales for existing customers.

Qualifications & Requirements

·    Minimum GCE ‘O’ Level & ITE or Diploma with 1 years working experience will be an advantage.

·    Basic accounting skills.

·    Computer skill such as MS Office.

·    Possess good interpersonal and communication skills.

About DuoMed

Founded in 2019, DuoMed is a Singapore base medical device company that is committed to provide high quality products that deliver value and satisfaction to our customers. We research and design, manufacture, and supply medical solutions. Beginning April 2020, we become a HSA licensed and ISO13485 compliant manufacturer of medical devices & consumables. By 2025, we have extended our distributorship in Malaysia, Thailand, Philippines, Vietnam & India.

We specialize in:

Woundcare solutions: DM Negative Pressure Wound Therapy (NPWT) Device & Advance Woundcare Products such as Duofoam Post-Op & Duoflex Border range.

Surgical solutions: including DuoMed OT Surgical Packs, Sanitizers, Masks, Gloves & etc.

Interested candidates please send your resume to Peter.koh@duomedicalsg.com or contact 94375522. We regret that only suitable candidates will be shortlisted for further discussion.

Responsibilities:

• Develop and maintain production schedules; update ERP/MRP systems and communicate changes across teams.
• Manage batch production records (BPRs), ensuring accurate documentation, data entry, and audit readiness.
• Verify production and quality records for completeness and compliance.
• Monitor inventory levels, coordinate material issuance, and support stock counts and reconciliation.
• Prepare shipping documents such as bills of lading, manifests, and COAs and coordinate deliveries with warehouse, carriers, and customers.
• Track shipments and handle basic customer inquiries.
• Compile production reports and support daily operational communications.
• Manage procurement of operational and office supplies.
• Support payroll processing through timekeeping data entry.
• Assist with onboarding and general administrative tasks.

Requirements:

• Minimum 2 years’ experience in administrative, planning, or logistics roles within manufacturing or regulated environments.
• Proficiency in Microsoft Office, especially Excel for data analysis and reporting.
• Experience with ERP/MRP systems such as SAP, Oracle, or NetSuite.
• Knowledge of GMP and basic food safety principles.
• Familiarity with HACCP and traceability requirements is an added advantage.

To Apply, please kindly email your updated resume to cv_estheryip@goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Yip Yan Wen, Esther

EA Personnel Reg. no.: R25152371

EA License no.: 07C5771

[Job ID: 1492422]

Responsibilities

• Manage daily email communication with customers and suppliers.
• Process sales inquiries and prepare accurate quotations.
• Consolidate and coordinate orders to ensure timely processing.
• Liaise between the sales and warehouse teams to support smooth operations.
• Prepare and compile shipping documents for export.
• Maintain organised records of sales inquiries, quotations, and related documents.
• Provide administrative support to Sales Managers and Executives.

Requirements

• Minimum 3 years of experience in sales support or administrative functions.
• Proficient in Microsoft Excel at an intermediate level.
• Knowledge of sales, shipping, or logistics processes is an added advantage.

To Apply, please kindly email your updated resume to cv_estheryip@goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Yip Yan Wen, Esther

EA Personnel Reg. no.: R25152371

EA License no.: 07C5771

Company Overview / Employee Value Proposition

With a track record of more than 40 years in the industry, ONG&ONG has earned an unparalleled reputation for servicing our clients with creativity, excellence and commitment. ONG&ONG offers a complete 360º solution – i.e. a parceled cross-discipline integrated solution, encompassing all aspects of the construction business. This three-pronged solution encompasses design (architecture, urban planning, interior, landscape, environmental branding, lighting and experience design), engineering (mechanical, electrical, civil, structural, fire safety and environmental) and management (project, development, construction, cost and place). We are an ISO14001 certified practice with offices in Singapore, Vietnam, Malaysia, Indonesia, Thailand and Mongolia. In-depth knowledge of the local context, culture and regulations allow us to better understand our clients' needs to enable us to meet and exceed their expectations. With more than a hundred awards to our name, ONG&ONG constantly works towards staying ahead of the competition.

Job Summary

Provide comprehensive administrative and reception support to enhance operational efficiency and client engagement across ONG&ONG’s offices, ensuring seamless communication, vendor management, and event coordination.

Responsibilities

• Answer and direct incoming calls to appropriate staff, ensuring timely and professional communication
• Greet and assist walk-in couriers, deliveries, guests, and respond to general staff queries to maintain smooth front-desk operations
• Manage incoming and outgoing correspondence, including mails, couriers, and registered mails at the Post Office, ensuring accurate and timely handling
• Oversee ordering and inventory management of pantry and stationery supplies to maintain adequate stock levels
• Printer code administration to facilitate secure and efficient office access and printing services
• Liaise with external vendors to ensure proper maintenance and upkeep of office premises, enhancing the workplace environment
• Arrange and manage meeting and conference room setups, including preparation and cleanup, to support effective internal and external engagements
• Negotiate with vendors to obtain competitive pricing, delivery schedules, and payment terms, ensuring cost-effective procurement and prompt service delivery
• Assist with our in-house e-Shop system for staff benefits, including ordering, packing, and inventory
• Ensure company facilities and office equipment contracts, repairs, and maintenance (e.g., copiers, plotters, air conditioning, lighting, telephones, fire extinguishers) are operational and up to date
• Coordinate with landlord on carpark matters, maintenance support, feedback, and related enquiries to maintain facility standards
• Source and purchase supplies/gifts for festive seasons (e.g., Chinese New Year, Mid-Autumn Festival) and company events
• Stand in as backup at Keppel location as needed
• Perform other relevant ad-hoc duties as assigned by the Supervisor to support team objectives

Required competencies and certifications

• Proficient in MS Office suite, particularly Word, Excel, and Outlook, to efficiently manage administrative tasks
• Strong organisational and time management skills with meticulous attention to detail to ensure accuracy and timely completion of duties
• Excellent communication and interpersonal skills to facilitate effective collaboration and client interaction
• Ability to work independently and collaboratively within a team to achieve operational goals

we are a wine & spirits distribution Centre, located at 11 Changi South Street 3 #04-01 Singapore 486122.
Working hours : 9am -6pm
Monday to Friday

Probationary pay $2000, confirmation period 3 months.

Duties:

* Managing document control, data entry, filing systems, and maintaining organized records for smooth office operations.

* Coordinating schedules, meetings, and correspondence while supporting logistics teams and management with day-to-day administrative tasks.

* Handling documentation related to GST, GIRO arrangements, and CPF coordination in compliance with statutory requirements.

* Supporting MOM-related administrative applications through preparation of documents, tracking submissions, and ensuring proper workflow coordination.

ACCOUNTS CUM ADMIN ASSISTANT

Responsibilities:

• Handle basic accounting duties including data entry, invoicing, and payment process
• Assist in accounts payable and accounts receivable functions
• Maintain proper filing and documents of accounting records
• Handle general administrative duties and provide office support
• Perform other ad hoc duties as assigned by Superior or Management

Requirements:

• Diploma / LCCI / relevant accounting qualification
• Fresh graduates are welcome to apply
• Proficiency in Microsoft Office application (Excel, Word)
• Knowledge of ACCPAC and Ezy accounting software will be an added advantage
• Meticulous, responsible, possession of a good working attitude and a team player

☑ Salary $2800 to $3200 + Bonus of Up to 3.5 Month)
☑ Working Location: Tampines or Alexandra (2 Position)
☑ 5 Days (Monday to Friday – 9.00AM – 6.00PM)
☑ 14 Days Annual Leave
☑ IT System Integrator Industries
☑ Good Working Environment

 Job Scope:

• Attending to client IT enquiries & troubleshooting request

• Coordinating of IT equipment servicing

• Preparing of Quotation and contract

• Liaising with Internal team on service delivery

• Any other ad-hoc administrative tasks assigned

 Requirement:

• Secondary or ITE Qualification or above

• 1 – 3 Years of Administrative Experience

• Proficient in MS Excel software

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at emily.fong@atomrecruit.com

Emily Fong
Senior Talent Specialist
Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443
EA Personnel Reg No.: R1768368