Total 10 job vacancies by Rotary Engineering Pte. Ltd.

Description

Project Manager overseeing project aspects, managing tasks, coordinating teams, and ensuring project objectives are met. Lead and manage all Electrical & Instrumentation project activities from concept, engineering, procurement, construction, commissioning, and handover.

Responsibilities

1. Business Development & Coordination with Business Development Department

• Identify potential new or existing clients, communicate requirements, and assist in proposal implementation.

• Implementation of new proposals to the end user based on the work constructability.

• Discuss with BDD on the new implementation of works if any that has been executed on site. Provide the details of work scope to BDD on the jobs carried out and to be executed.

• Providing input to the Business Development Team at required intervals. Involved in the preparation of presentation with the strategy.

2. Proposal Preparation and Coordination with Proposal Team

• Evaluate Invitation to Bid (ITB) documents, strategize Request for Quotation (RFQ), liaise with end users, and prepare technical proposals.

• Arrange one dedicated employee from the project team on the preparation of workflow and strategy on the execution in along with the necessary competent personnel lists.

• Liaise with the end users on the proceedings of the tender which was submitted.

• Co-ordinating with the end user for the tenders been submitted and getting the updates. Liaise with the tender team on the stated for further and clear execution of price schedule and proposals.

• Compare the strategy among the competitors for optimistic solutions and proposals.

• Prepare the submission strategy for the tenders for the clear identification and proceedings.

• Lead the technical proposal preparation inline to the end user requirement.

• Standardize the technical proposal documents on the PEP & PCP.

3. Engineering Management & Coordination with Engineering Department

• Review schedules, documents, and specifications; organize meetings and monitor cost impacts.

• Review the Technical specifications & do the IDC (Inter Discipline Check) to ensure on the comprehensive technical proposals.

• Review the documents against the Singapore standards and specifications. Compare the Engineering deliverables against the ITB.

• Monitor the Engineers on the IDC comments on regular aspects.

4. Client Management & Coordination

• Lead client meetings, monitor project progress, and address client concerns.

• Monitor the Delay logs/ Project tracker on a due basis per the project schedule and clear the holding point among the team and highlight the path forward with the owner/ end user.

• Understanding the concerns from client and provide the path forward with immediate for the smooth operations

• Always maintain a good relationship with Client/ End user on quality and competent lists.

5. Project Budget and Revenue

• Must be able to do project budget and ensure it is revised time to time.

• Responsible to plan, do, monitor the project to ensure that the Project/Company remains profitable. Must be able to negotiate and increase project revenue.

• Fully responsible to meet the revenue & profit.

6. HSE Management and Coordination with Corporate HSE Department

• Participate in HSE walk-downs, encourage safety improvements, and monitor incident reporting.

• Encourage the work force & middle management for the area of improvement in safety aspects.

• Monitor the HSE incident reporting and HSE safe working hours in regular aspects.

• Encourage the work force in the toolbox talk for the safe work execution.

• Communicate with the team clearly on the objective and ensure that the HSE corporate policy is well established.

• Provide the Inputs from the project site on the identified area of improvements.

7. Quality Management and Coordination with Corporate QA/QC Department

• Monitor rework strategies and conduct QHSE walk down and campaigns

• Ensure 72 hours of training for all the project members and construction team.

• Review the quality of training provided and ensure a startup for the training of new installation works.

• Arrange and identify the relevant third-party training for the relevant personnel.

• Encourage the work force to involve/ attend the competent training lists per individual capability.

8. Procurement & Coordination with Procurement Department

• Attend meetings, monitor deliverables, and coordinate with vendors and procurement team

• Involved in the technical discussions with vendor and analyzing the technical proposals for the proceedings.

• Pre-qualify the compete/ qualified vendors in the System for further proceedings in advance.

• Be Familiar with E&I equipment such as LVMCC, UPS, Transformer, PRV, DCS, System architecture

• Co-ordinate with the Client to get the approval for the in-house vendors. Propose alternate vendors in benefits to the company adherence and proposals.

• Involve In House Vendors on the EPC Jobs and get the In-house Vendors in the Client Approved Vendor lists.

• Co-ordinate with the Procurement team on the clear strategy of commercial negotiations.

• Ensure to clear the technical aspects in prior to issue the PO. Follow the communication matrix for the Bid Tab and commercial discussions with Vendor.

9. Construction Planning & Execution & QS Management

• Co-ordinate with the client construction team on the work front availability and the further proceedings

• Lead construction meetings, monitor progress, and identify improvements.

• Conduct internal meetings with the individual crew for the proper way of improvement at work site.

• Analysis the Smart construction progress on weekly basis.

• Monitor the S curve (planned against Actual) on weekly basis.

• Identify the area of improvements on the work progress and construction sequences.

• Monitor the project deliverables of individual projects through the tracker and assign the individual responsibilities to the team.

10. Training and Coordination with Corporate Training Department

• Verify the training hours for the individual working crew.

• Identify the relevant trainings to impose for the lead man and the other skilled workers.

• Attend to both Internal and External training, conduct sessions to your fellow colleagues, and provide inputs for training improvements.

• Conduct the training on smart construction progress measurement to the work force.

• Provide necessary inputs to the corporate training department for the further implementation of training procedures and methods.

11. Construction Equipment Monitoring

• Ensure proper registration and optimization of construction equipment in the HILTI tracker.

• Monitor the construction equipment loading on a regular basis.

• Communicate with the other projects on the requirement of equipment to be reserved for the critical works.

• Optimize the use of equipment by sharing with other disciplines.

• Optimize the use of equipment per project budget and requirements.

12. Resource Planning & Innovative improvements

• Monitor manpower, conduct brainstorming sessions, and optimize resource use.

• Set the PI through the project Planner and derive the manpower loading.

• Identify the crew composition and derive the project planning schedule. Monitor the PI on regular basis in along with the loss man hours through the project planner.

• Arrange for a separate session with the crew, who got the negative plans and lesser PI against the Plan.

• Monitor the PI on day to basis through common APP & Smart construction tools.

13. Reports

• Prepare progress reports, document lessons learned and monitor project status to the Over all project Manager and top management

• Verify the project daily report submitting to the client.

• Document lesson learnt from project to share among the organization to avoid it to repeat again.

• Ensure and monitor monthly management reports to update the status of project status.

• Ensure QHSE records are placed throughout the project, monitor the cash flow and the commitment reports on a monthly basis.

• Review Finance report to understand the company finance status.

14. Goals

• Must be able to lead, example, identify potential leads and plan their growth within the organization.

• Complete projects on schedule with high customer satisfaction.

• Manage the multiple EPC Projects (more than 2 projects) and complete the project handover in a suitable time frame. Optimize the manpower by sharing with the projects going under the stated portfolio.

• Achieve project man-hours targets and secure additional variation orders.

• Maintain zero accidents and non-conformance reports.

Description

• Design, deliver and administer the organisation’s training programmes in accordance with the organisation’s training and development plan to enhance the performance of individual employees and meet the current and future human resource needs of the business.

Responsibilities

• Conduct Training Needs Analysis.
• Arrange and monitor staff/workers training as per Training requests form BU.
• Gather training feedback and review the effectiveness of training programmes.
• Design soft skills training and curriculum
• Clear invoice payment from Training Providers
• P-filing of certificates into Personnel files
• Conduct stand-up training like Orientation, Team Building etc.
• Update and maintain training records.
• Handle the various Trainees Programmes under EDB and ITE such as INTECH and Industrial Attachment, and own in-house induction programme for new and overseas colleagues.
• Responsible for IMS audit on training procedures and training objectives.
• Update Corporate Training Record
• Maintain proper custodian control over all training facilities and AV Aids.
• Update and maintain staff resumes (for project tender purpose).
• Update and maintain the training programmes in the training calendar.
• Other duties as assigned.
• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.

Requirements

• Preferably Diploma or Degree in Human Resource Management or a related discipline
• Good to have Advanced Certificate in Training & Assessment (ACTA)
• Preferably 2-3 years relevant working experience
• Preferably with some experience in stand-up training & design curriculum

Description

TENDER-CONTRACTS and PURCHASE ORDER T&C REVIEWS

• To conduct Tender-Contract Review and provide Lookout List and address all recommendations and queries.

• Review and comment on tender analysis prepared by project stakeholders before it is presented to the Client.

• To conduct Material PO T&C Review and advise

CONTRACTS MANAGEMENT & DISPUTES

• Provide contractual advise or interpretation when required

• Highlight critical requirement and any deviation in compliance with terms & conditions from pre-contract stage to project closure

• Highlight any deviation in the terms and conditions of Contract

• Ensure proper project close out of Project and any contract related requirement

• To provide support in all Contract Matters

• Assist Project teams/BU's in highlighting any critical requirement and deviation in compliance with terms and conditions of main contract.

• To assist in preparation of Variation Orders and Extension of Time documents

• Draft correspondences (letters/notices/requests etc) whenever required

• To support in all Claims and Disputes

SUBCONTRACT

• To liaise and float request for proposals to bidders and obtain necessary quotation

• To assist that requestors are familiar with the sub-contracting processes.

• To assist in monitoring and reviewing project subcontract activity

• To assist in negotiation of short listed subcontractor(s) to the lowest or best price.

• To assist in negotiating better payment terms for services and subcontracts

• To assist in monitoring Procurement Subcontract Control List

• Provide liaison assistance between project team and subcontractors

• To assist in coordinating all necessary documentation for subcontract agreement

• To assist in negotiation in coordination with project teams in any discipline

• To assist in drafting project subcontracts as per project basis which is complimenting to the respective main contract

• To assist in review of subcontract deviations from vendors

• To provide contractual advice or interpretation as and when required

• To assist with project team on short listed subcontractors

• Assist in reviewing proposals and work scope of subcontractors

• To develop SOP guidelines and to provide guide and trainings

• To assist in expediting of bi-monthly subcontract planning list to meet required schedule

Reports:

• Weekly update on activities

• Submit monthly contracts report.

Description

To provide information that helps both supervisors and employees understand what tasks the employee will perform. And also help employee understand what his / her role is and responsible in the company.

Responsibilities

Detail Task For Buying items

· To source potential suppliers in line with specification / Sending Request for Quotations (RFQs)

· To evaluate and update new/existing vendors into Approved Vendor List

· To coordinate with Project Team and Suppliers for any technical clarification

· To perform negotiations with short listed supplier(s) for the best price with timely delivery

· To ensure the appropriate terms and conditions are specified on the purchase order

· To prepare Bidtabs for Approval

· To prepare Purchaser's Terms & Conditions for purchases more than SGD 150K

· To coordinate with Project Team for any urgent purchase

· To arrange Training (Introduction & Product Presentation from Vendors

· To process order and ensure timely delivery from the vendor

· To coordinate with Material/Logistic Controllers for GR/GI issues, if required

· To assist Finance for invoices with issues

· To assist in expediting for deliveries if required

· To send Approved Purchase Order to Vendor

· To co-orodinate with Vendor for any return or replacement of defective mater

· Issue PO if necessary

· To update and report to Supervisor on the above

Requirements

Expectation during 3 months probation

· Complete 54hrs training and complete the orientation program

· Able to handle Purchase Orders below 150K SGD independently

· Able to lead one project

· Understand process and procedure

TEAM Responsibilities:

· To prepare RFQ pack (BoQ, Specifications, Drawings)

· Notify Admin Executive to capture the request in Subcontract Report

· Draft Subcontract Agreement

· Send out RFQ with Generic Subcontract Agreement

· Follow up with RFQ

· Comparison table

· Commercial Clarification & Deviations & Negotiations

· Draft Bidtab and extend to requester for approval

· Arrange for RCSC if required.

· Obtain the acknowledged Subcontract / PO from vendor within 5 days from date of issue

· Arrange for and attend vendor meetings before award, for kick-off and during course of vendor’s scope, including preparation of minutes of meetings

· Documents archive

Description

• Identify business development opportunities in clean/ renewable energy as well as market expansion for existing products and services.

• Build and manage relationship with existing and potential clients to advance organisation’s business interests.

• Manage relationship with existing and potential clients to develop new opportunities and advance organisation’s business interests

Responsibilities

• Work closely to strategies forays in new energy (ammonia, LNG and hydrogen etc.), and to evaluate new markets for existing products and services to achieve market expansion and business development goals.

• Define, identify and implementation of market entry strategies globally via primary and secondary research, industry, market and competitive analysis, and customer needs assessment.

• To lead market research initiatives (in house or outsource), analyse latest market and industry trends, and identify suitable opportunities.

• Evaluate the findings of market research; assess the viability of alternative market segment for growth and make recommendations on business strategies.

• To identify, build, and manage long-term business relationships with clients and strategic partners.

• To lead strategic initiatives related to investment opportunities in renewables, mergers/ acquisitions/ divestitures activities, setting up new ventures, strategic alliances, IP rights licensing etc.

• Provide full support to Business Development Director to drive strategic initiatives related to business development opportunities and strategic alliances, JV’s, distribution agreement, mergers/acquisitions/divestitures, IP rights licensing etc.

• Make decision for the organization within his/her designated authority by assessing ROI, risk and cost/benefit.

• Ensure customer retention and satisfaction for repeat jobs.

• Implement HSE objectives, policy and company HSE procedures within his authority limit

• To integrate Risk-based thinking and HSE considerations into business decisions, plans and operations with the commitment to eliminate and reduce HSE hazards, aspects and risks.

To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.

• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.

Requirements

• Preferably Degree in Engineering or Business Administration

• Preferably 5 - 8 years of relevant working experience in business development in engineering, Oil & Gas, energy, renewables or consultancy industry

• Preferably positive attitudes/ Drive for result
• Preferably good interpersonal, management and decision making skills
• Preferably strong business acumen
• Preferably flair in business writings.

Description

The Company Driver is responsible for ensuring the safe journey of key management staff between the designated locations.

Responsibilities

• Possess safe driving practices
• Planning of routes to ensure management staff arrives at meeting venues on time
• Upkeep cleanliness of vehicle, both internal and external
• Perform checks and conduct daily vehicle services and maintenance
• Collect and ensure timely delivery of internal documents between various offices
• Other ad-hoc duties which may be assigned from time to time

Requirements

• Candidate must possess at Class 3 driving license.
• Able to read, write and communicate with simple English
• Familiar with the traffic rules and regulations
• Positive attitude with good interpersonal skills
• Willing to work long hours when required
• Ability to work in a dynamic and fast paced environment

Description

• Design, deliver and administer the organisation’s training programmes in accordance with the organisation’s training and development plan to enhance the performance of individual employees and meet the current and future human resource needs of the business.

Responsibilities

• Conduct Training Needs Analysis.
• Arrange and monitor staff/workers training as per Training requests form BU.
• Gather training feedback and review the effectiveness of training programmes.
• Design soft skills training and curriculum
• Clear invoice payment from Training Providers
• P-filing of certificates into Personnel files
• Conduct stand-up training like Orientation, Team Building etc.
• Update and maintain training records.
• Handle the various Trainees Programmes under EDB and ITE such as INTECH and Industrial Attachment, and own in-house induction programme for new and overseas colleagues.
• Responsible for IMS audit on training procedures and training objectives.
• Update Corporate Training Record
• Maintain proper custodian control over all training facilities and AV Aids.
• Update and maintain staff resumes (for project tender purpose).
• Update and maintain the training programmes in the training calendar.
• Other duties as assigned.
• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.

Requirements

• Preferably Diploma or Degree in Human Resource Management or a related discipline
• Good to have Advanced Certificate in Training & Assessment (ACTA)
• Preferably 2-3 years relevant working experience
• Preferably with some experience in stand-up training & design curriculum

Description
Handle AP functions, update cash book and admin duties.

Responsibilities   

• Handle AP Invoices posting.Assist monthly petty cash verification.           
• Handle bank transactions posting.  Update daily cash book.
• Prepare weekly bank report.     
• Monitor Finance Department Assets.  In-charge Finance admin duties (handle courier service, stationery, daily mails and refreshment)      
• Any other ad hoc duties as assigned.

Requirements

• Minimum of a Diploma in Accountancy, Finance, or equivalent are preferred.
• Fresh graduates are welcome.
• Preferably with 1-2 years of hands-on experience in accounting, booking, or AP/AR functions.Proficiency in MS Office (Especially Excel) and familiarity with SAP Accounting Software will be an added advantage.     
• Basic understanding of accounting entries and reconciliations.      
• Positive attitude and able to work well in a team

Description

Administer the Workplace Training Centre training programme in accordance with the training schedule to enhance the skills of individual work permit holder and meet the low levy status.

Responsibilities

• Laise with internal and external party for Workplace Training centre course registration.
• To provide course schedule and registration link to internal and external party.
• Ensure course schedule is up to date.
• Liaise with trainer and tester for course schedule and collection of test paper.
• To print test paper before test, check and scan test paper after test.
• Laise with finance on invoices to / from internal and external party
• Arrange and monitor workers trade skill training to attain low levy status
• Maintain training records.
• Other duties as assigned.

Requirements

• Preferably Higher Secondary and above education / Office Skill Certificate or equivalent
• Computer literate in MS Office Word, Excel and PowerPoint
• Preferably 1 to 2 years of relevant experience
• Positive attitude with good interpersonal skills
• Ability to work in a dynamic and fast-paced environment

Description

Under direct supervision of HOD, provides general administration support for HSE Corporate; administrative matters coordination with Procurement, Finance and ISD.

Responsibilities

• Raise MCRs for procurement matters and follow up on PR/PO/IP/GR.

• File necessary administration documents such as MCRs/POs, IT issuance forms, etc.

• File delivery orders, MCRs, purchase orders, memo faxes, correspondences, etc.

• Assist, coordinate and support in HSE related invoices / General Invoices / Back charge with other dept.

• Verify IFS/SAP/K2-related data for administrative support.

• Coordinate and liaise with ISD for IT-related items for HSE.

• Collate, issue, and purchase stationery and other items (printing, name plate, name cards,

pantry items, etc.) and be responsible for replenishing them.

• Petty cash reimbursement matters for HSE Corporate and related personnel.

• Perform monthly and yearly inventory on PV and pass it to accounts.

• Keep HSE files organized, maintain historical reference, and record data.

• Monitor and maintain printer/copier matters.

• Maintain office NB updates.

• Timesheet, etc. Record and submit timecards for HSE staff.

• Assist in applying for JI passes via HRD for HSE staff and HSE guests/vendors/contractors.

• Assist and support department/Company event activities (such as Heng Kang, 7th Month, etc.).

• Assist in maintaining office equipment and HSE assets.

• Assist in prepare tender documents exercise eg: align word documents with new requirement/logo.

• Record minutes during internal meetings/discussions.

• Any other admin job assigned by department manager/HOD.

• To be proactive in creating a safe working environment for everyone and ensuring that HSE inhouse rules are observed at all times.

• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks

Main Requirements

• Office Skills Certificate or “O” Level.

• 1 -2 years of relevant working experience in office environment.

• Computer literate in MS Office Word, Excel, PowerPoint.

• Proficient in SAP is advantageous.

Other Requirements

• Well organized, meticulous and detailed.

• Positive attitude with good interpersonal skills.

• Be able to work together as a team, and/or independently, with minimal or no supervision.

• Be able to work under pressure.

• Be able to multi-task efficiently.

• Know how to priotize tasks given accordingly.

Education Qualification

• “O” or “A” Level Certificate or equivalent.

• Diploma holder in any field.

Job Experience

• Preferably 2 years of relevant experience in office administration in MNC environment. (For Admin Assistant)

• Those with no experience will be considered based on qualification, and relevant soft skills.