Total 4 job vacancies by Hsl Innovation Pte. Ltd.

Job Responsibilities

· Support supplier sourcing activities, including identifying and evaluating suppliers for fabrication, integration, and contract manufacturing services in alignment with business needs.

· Assist in supplier qualification and development to ensure reliable supply and meet quality, cost, and delivery requirements.

· Participate in cost analysis and negotiation with suppliers to achieve competitive pricing for materials and services.

· Support the preparation and execution of commercial agreements and purchase terms with suppliers.

· Work closely with Engineering and Quality teams to define specifications, ensure compliance with quality standards, and support supplier quality improvement initiatives.

· Contribute to cost-saving and cost-reduction initiatives, including value engineering and continuous improvement activities.

· Support implementation of operational excellence initiatives such as GEMBA, Kaizen, and VAVE programs.

· Maintain accurate procurement data and support planning activities using systems such as SAP and MRP.

· Build and maintain good working relationships with suppliers and internal stakeholders to ensure smooth operations.

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Job Requirements

· Diploma or Degree in Mechanical Engineering, Electrical Engineering, Business Administration, Supply Chain Management, or a related field.

· Minimum 5 years of relevant experience in procurement, sourcing, or supply chain within manufacturing environments (ODM/OEM/CM) preferred

· Diploma holders with at least 3 years of relevant experience are encouraged to apply.

· Basic knowledge of procurement processes, supplier management, and cost analysis.

· Familiarity with ERP is an advantage.

· Good interpersonal, communication, and stakeholder management skills

· A proactive team player with willingness to learn and grow in a fast-paced environment.

Key Responsibilities

• Manage daily administrative and project coordination tasks to ensure smooth operations and timely delivery
• Prepare accurate quotations, proposals, tender submissions, and related documentation to support business development
• Track tender opportunities and coordinate submission requirements to maximize bid success
• Support sales activities by managing client correspondence, preparing proposals, and conducting timely follow-ups
• Coordinate project schedules, meetings, site visits, and resource allocation to optimize project execution
• Monitor project progress and proactively follow up with clients, suppliers, and internal teams to resolve outstanding issues
• Perform basic accounting tasks including invoicing, payment tracking, expense claims processing, and document filing to maintain financial accuracy
• Maintain comprehensive project records, contracts, reports, and databases for effective information management
• Prepare management reports, meeting minutes, and project status updates to facilitate informed decision-making
• Provide general administrative support to management and project teams to enhance operational efficiency

Preferred Competencies and Qualifications

• Diploma or equivalent qualification in Engineering, Business Administration, Accounting, Project Management, or related field
• Familiarity with tender submissions and basic accounting processes
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Strong organisational skills with keen attention to detail
• Effective communication and follow-up skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Statement of Purpose (Overall Purpose of Job)

Heading the Contracts Department in both pre and post contract functions, in the area of tendering, estimation, procurement, contracts administration, cost control & reporting, cash flow monitoring and dispute resolution to meet project objectives.

Major Duties & Responsibilities

• Overseeing the measurement and tender documentation processes.
• Establishing tender and procurement strategies and advises on relevant contracts for suppliers, specialists and subcontractors.
• Reviewing cost estimations and monitors cash flow forecasts.
• Endorsing payment responses and final accounts, and establishes policies for payments and post contract administration matters. 
• Working to mitigate risks and advises on dispute resolution techniques when necessary.
• Coordinating with finance department to ensure correct billing and collection of contractual revenues.  Contract Development and Negotiation:
• - Draft, review, and negotiate contract terms and conditions with clients, suppliers, and subcontractors.
• - Ensure that contracts are in compliance with all applicable laws and regulations.
• - Collaborate with legal counsel as necessary to address any legal issues or risks.
•  Documentation and Reporting:
• - Maintain comprehensive records of all tender submissions, contracts, and related documentation.
• - Prepare regular reports on tendering activities, contract performance, and compliance for senior management.
  

Job Requirements

Education, Qualifications & Special Training:

• Diploma or Bachelor’s Degree in Quantity Surveying, Building, Project Management, Construction Management , Law or similar field.
• Job holder without the above qualification but with relevant experience would be considered.

Knowledge & Skills:

• Possess knowledge in quantity surveying, contracts administration, and dispute resolution.
• Good communication skills (verbal and written).
• PC literate and knowledge in MS Office.
• Positive and good working attitude, self-motivated and able to work independently.
• Possess leadership skill.

Experience:

• Preferably with at least 7 years’ experience in Contracts Administration or Quantity Surveying in M&E field.

Roles & Responsibilities

• Prepare tender submission including Bills of Quantities.
• Perform quantity take-offs for tender projects within established timelines to support cost estimation and tender submissions.
• Analyse project cost, including equipment, material and labour with past purchasing records.
• Collaborate with cross-functional teams including Tender Pricing, Cost Estimation, cost evaluation and prepare cost comparison.
• Attend site visits to visualise the potential site challenges and risk management.
• Evaluation of price comparison and cost summary for management to review; Identify and mitigate potential risks and cost overruns.
• Coordinate with various personnel for the compilation of project cost estimates; Source and order materials for projects.
• Conduct cost analysis for the project to ensure the overall value is enhanced. Control project scope to meet project objectives to enhance project deliverables and key work activities.
• Studying tender specifications and drawings to highlight potential risk for the company.
• Responsible for administration of project budget, cost control and sub-contract and main-contract including Variation Order (VO) and settlement of final accounts
• Project procurement and purchasing, price negotiation and analysis
• Prepare sub-contract agreement and payment
• Submit monthly report for progress payment claim
• Identify other potential claims based on review of the contract deviations
• Handle issues including extension of time, terms and condition, loss and expenses claim etc
• Review and negotiate with the sub-contractors recommended by the project manager as and when necessary
• Ability to work in a fast-paced environment and prioritize multiple projects simultaneously.
• Familiar in Handling HV, MV Switchboards, Power & Distribution transformers will be more advantageous
• Complete Understanding of Single line diagrams & Equipment arrangement layouts   
• Performs other ad hoc duties as assigned by management.

Requirements:

• Diploma/Degree in Quantity Surveying/ Mechanical/ Electrical Engineering.
• Min 8 years of construction Quantity Surveyor experience for the electrical project in Singapore.
• Able to work independently., know well for tender platform such as GeBIZ, Sesami, Tender Board, etc.
• Proficient in MS office applications AutoCad
• Strong analytical, communication and interpersonal skills.