Total 353 admin assistant job vacancies in Finance / Banking / Insurance category

Key Responsibilities:

• Provide general administrative and secretarial support, including assisting the Senior Secretary when required
• Manage complex calendars and schedule meetings for the team
• Greet and receive guests; ensure smooth daily office operations
• Coordinate travel arrangements and process related approvals via Workday
• Handle daily lunch orders for senior management and manage catering for meetings/events
• Book and prepare meeting rooms; ensure cleanliness and readiness of spaces
• Manage office and pantry supplies, stationery, and business card requisitions
• Raise purchase requisitions, travel requests, and expense reports
• Coordinate with IT on support issues and equipment needs
• Support onboarding and offboarding of staff, including logistics and access setup
• Assist with team event planning and coordination

How to Apply:

Interested applicants, please email your resume to claralim@recruitexpress.com.sg

Clara Crystal Lim Tyn Wei

CEI No: R23117784

Recruit Express Pte Ltd

EA Licence No: 99C4599

The Finance Executive/Assistant provides administrative support to the Finance Department. This includes processing financial transactions, preparing financial reports, and maintaining financial records. The ideal candidate will have strong organizational and time management skills, as well as attention to detail.

Responsibilities:

·         Assist in the management of accounts payable and accounts receivable functions, including payments processing, issuance of quarterly management invoices and intercompany invoices, investment related fund transfers and cashflow management for every funds

·         Ensure all the billing, receipts and processing of vendor invoices and staff claims are processed in an accurate and timely manner

·         Handle vendors/customer enquiries

·         Maintain proper filing and records for all invoices and receipts in the share folders

·         Liaise with various service providers for month-end/quarter-end/year-end closing

·         Assist and review quarterly GST claim and SOC filing

·         Assist with bank queries and update bank forms for utilisation requests/maintenance purposes

·         Assist with MAS surveys

·         Liaise with auditors and tax agents for statutory reporting and compliance of tax filing respectively.

·         Updating and maintaining procedural documentation (i.e. update CorpPass users)

·         Any other general administrative duties or any other ad-hoc duties as assigned by the immediate supervisor and/or management

Qualifications:

·         Accounting graduates are welcome to apply

·         Good knowledge of MS Word and Excel

·         Attention to detail and ability to multitask

·         Managing and responding timely on incoming emails and tracking emails promptly.

·         Approach tasks with a meticulous and accurate mindset with a sense of urgency

·         A good team player

Temporary Finance Assistant

Working Hours:

• Monday to Thursday: 8:30 AM – 6:00 PM
• Friday: 8:30 AM – 5:30 PM

Job Responsibilities

You will support the Finance team in conducting a dataverification exercise to reconcile Onboard Centre (OC) fees collection records.

Key duties include:

• Verify OC fees collection records against relevant data sources for accuracy
• Identify and flag payment discrepancies
• Identify records requiring corrections
• Document discrepancies in a clear and organised manner
• Assist in updating and correcting records as required

Job Requirements

• Proficient in Microsoft Excel (meticulous and detail-oriented)
• Intermediate to advanced Excel skills (e.g., VLOOKUP, pivot tables, data filtering)
• Able to work independently with minimal supervision
• Good communication skills
• Prior experience in data verification, data reconciliation, or similar roles is preferred

Additional Information

• Completion bonus: Pro-rated (0.5 month)

Next Step

• Drop your resume and contact us to follow-up, or send your resume to weijun.ng@adecco.com  or wa.me/85149149
• Only shortlisted candidates will be contacted

Ng Wei Jun

EA License No: 91C2918

Personnel Registration Number: R26160702

The client is a HNW insurance broker firm.

Job responsibilities

• Prepare presentation decks for sales team usage for client engagement

• Assist in gathering relevant information and documentation from clients and relevant stakeholders.

• Maintain service standards to develop and improve customer satisfaction and retention

• Ensure that all customer requests are handled in a timely and consistent manner

• Ensure that all transactions are in adherence to regulatory, compliance and internal audit requirements

• Support sales team to provide excellent service to high net-worth clients to achieve client retention

• Partner customer, Business Support and service providers to ensure timely transaction processing and service delivery of customers requirements and enquiries

• Help in organizing and executing client prospecting activities, including lead tracking and initial outreach.

• Support follow-up and meeting scheduling with prospective and existing clients and partners.

Skills and requirements 

• Diploma in Business Administration, Finance, Marketing, or related field.

• At least 3–4 years of experience in a support, coordination, or client service role. Familiarity with insurance application processes and terminology is a strong advantage.

• Strong organizational and time-management skills; able to multitask with minimal supervision

• Proficient in Microsoft Office (Word, Excel, PowerPoint)

• Excellent written and verbal communication skills

• Customer-focused with strong interpersonal and teamwork skills

Only shortlisted candidates will be responded to, therefore if you do not receive a response within 14 days please accept this as notification that you have not been shortlisted.

Reg. No. R2199597

BeathChapman Pte Ltd

Licence no. 16S8112

Position: Insurance Admin
Salary: up to $2500
Working Day: Mon-Fri
Working Hour: 9am to 5.30pm
Working Location: Woodlands

Job Responsibilities:

• Assist the team with daily administrative tasks.
• Help with document preparation and organization, making sure that all records are kept up to date.
• Manage data entry and accurate information updates.
• When necessary, coordinate follow-ups with both internal and external teams.
• Monitor submissions to make sure everything is handled efficiently.
• Answer common questions and help with simple coordination issues.
• Keep your filing system organized for convenient access.
• Schedules are well managed, set up meetings and send out reminders.
  

Qualifications & Requirements:

• Must have insurance working experience.
  

To Apply:

• You may email your resume to jj•@alignrecruitment.com.sg for more information.
• Regret to inform that only shortlisted candidates will be contacted by our consultants.

Align Recruitment Pte Ltd (20C0253)
JJ Tan (Reg No. R23112681)

Job Responsibilities

Financial Management & Reporting

• Independently manage the full finance and accounting functions of Management Corporation Strata Title (MCST) and company accounts, including review of work performed by team members.
• Handle full sets of accounts from source documents to financial statements, covering Accounts Payable, Accounts Receivable, General Ledger, and Fixed Assets.
• Perform monthly and year-end closing, including preparation of management accounts, supporting schedules, intercompany reconciliations, and variance analysis.
• Prepare timely and accurate financial and management reports for group consolidation and management review.
• Group Reporting for US (Must be strong in IFRS and consolidation)

Statutory & Compliance

• Prepare and submit statutory filings, including GST returns, Estimated Chargeable Income (ECI), and corporate income tax computations.
• Maintain proper accounting records and documentation in compliance with the Building Maintenance and Strata Management Act (BMSMA), Singapore Financial Reporting Standards (SFRS/FRS), and other relevant regulations.
• Prepare audit schedules and support internal and external audits, including coordination for audited financial statements.

Stakeholder & External Liaison

• Liaise independently with external auditors, tax agents, banks, vendors, regulatory authorities, and council members.
• Act as the key finance point of contact for MCST-related financial matters.

Budgeting, Forecasting & Cash Flow

• Assist in budget preparation and monitoring for managed properties.
• Conduct financial forecasting and variance analysis.
• Monitor cash flow and manage payments, collections, and banking matters to ensure smooth day-to-day operations.

Operations & Coordination

• Monitor and coordinate with on-site administrative staff on invoice submissions and supporting documentation.
• Serve as the liaison between the finance department and operations managers to ensure timely and accurate financial processing.

Management Support

• Provide ad-hoc financial analysis and reports to support management decision-making.
• Undertake other finance-related duties as assigned by management.

Job Requirements

Qualifications

• Bachelor’s Degree in Accountancy, Finance, or a related discipline.
• Professional qualification such as Chartered Accountant (CA), ACCA, or CPA is an added advantage.

Experience

• Minimum 5 years of relevant finance/accounting experience.
• Candidates applying for the Finance Manager position must have at least 2 years of supervisory experience.
• Prior experience handling full sets of accounts, preferably in property management, real estate, or MCST environments.

Technical Knowledge

• Strong knowledge of accounting principles and financial reporting.

• Good working knowledge of:
  Building Maintenance and Strata Management Act (BMSMA) Singapore Financial Reporting Standards (SFRS/FRS)
  GST and corporate taxation in Singapore

Skills & Competencies

• Proven experience liaising directly with auditors, tax agents, and external stakeholders.
• Ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.
• Meticulous, responsible, and detail-oriented with strong problem-solving and analytical skills.
• Confident, independent, and able to work under pressure.

Job Requirements

• 89 years old female chinese patient.
• Can speak english
• Serviced required: showering toileting elder sitting & NGT feeding
• Two-men transfer with helper

Roster: Monday to Sunday

Schedule Timing

• Monday: 3pm – 6pm (3 hrs)
• Tuesday: 4pm – 7pm (3 hrs)
• Wednesday: 5pm – 8pm (3 hrs)
• Thursday: Timing to be confirmed (3 hrs)
• Friday: 8am – 11am (3 hrs)
• Saturday: 8am – 12pm (4 hrs)
• Sunday: Timing to be confirmed (8 hrs)

Duration: Long Term

Requirements

• Valid First Aid/CPR & AED/BCLS certificate
• Certificate in Healthcare
• Minimum 1 year experience in home care
• Good communications skills, able to engage patients and provide companionship & empathy for seniors
• Applicable for Singaporeans / SPRs only

Please email your detailed resume (with all relevant healthcare skills) in editable MS Word format (no graphics or formatting) together with relevant certificates in PDF to hadijah@fortressintelligence.com.sg

If you have any questions, please call / WhatsApp to 63348311 / 96815824. DO NOT send any resumes / documents via Whatsapp.

• Up till $2,600 Basic + Bonus

• 5 days with alternate Saturdays

• Any industries are welcomed

• Established & trusted automotive brand
  

Our Client, an established & trusted automotive brand, is inviting qualified candidates to fill the position as Claims Admin Officer.

RESPONSIBILITIES:

• Support the time flow for preparation of estimates

• Assist claim administrator

• Typing of GIA reports

• Submission of the first claims to insurances

• Other ad-hoc duties as and when assigned
  

REQUIREMENTS:

• N level and above

• 1 year relevant experience as a Claims Admin Assistant

• Microsoft Office knowledge would be preferred

To coordinate and provide an efficient administrative support to Marketing and Credit Administration Department.

Responsibilities

• Supervise and check on work done by a team of staff on systems data inputs and updates, various administrative works, financing documents, and management reports
• Coordinator for various financing schemes under Enterprise Singapore
• Custodian of security documents such as guarantees and title deeds
• Perform clearance on-line check with HPFLAS (Hire Purchase, Finance and Leasing Association of Singapore) for vehicles and machineries under OLS financing
• Maintain and manage customer file records for both live files and closed files, including archiving old file records to warehouse
• Maintain and update Procedure Flow Chart, Operating Manual, & Staff Duty Roster
• Consolidate Core Leave planning for the department
• Review existing work process and procedure to provide improvement
• Undertake ad–hoc assignments assigned by supervisor

Requirements

• Minimum Degree holder from the business / finance / accounting discipline
• Minimum 5 years of relevant working experience preferably in Banking and Financial Service industry
• Proficient in Microsoft Office applications
• Possess leadership quality, good communication skill and initiative
• Diligent with initiative and a team player
• Knowledge on Block Discounting and/or Leasing operation would be an advantage.
• Able to start work immediately would be an advantage
• The corporate rank and remuneration will be commensurate with the candidate’s qualification and experience
• Only Singaporean

Interested candidate who meets the essential prerequisites, please email your detailed resume, stating current and expected salary and contact telephone number to:

Email: HR@ols.com.sg

We regret that only shortlisted candidates will be notified.

Data Protection Notice – Your “personal data” (as ascribed by the Personal Data Protection Act 2012 of Singapore as amended, revised or re-enacted thereto from time to time (PDPA)) is collected and may be used and/or disclosed for the purpose of determining your suitability for a position with us. These personal data may be disclosed to entities or parties to whom disclosure of personal data is reasonably necessary for the stated purpose, including to verify or obtain additional information from education institutions and current/previous employers. The personal data of unsuccessful applicant may be retained to be considered for future job opportunities. If you provide us with any personal data relating to a third party (e.g. information of your dependent, spouse, children and/or parents), by submitting such information to us, you represent to us that you have obtained the consent of that third party to you providing us with their personal data (Third Party Personal Data) for the purpose stated in this Notice (Third Party Consent). We only collect and use personal data which are relevant. We seek your clear and unambiguous consent to the said collection, use and/or disclosure, and also, your confirmation regarding the Third-Party Consent.

COMPANY DESCRIPTION

The Community Foundation of Singapore (CFS) is a trusted philanthropy partner that helps individuals, families, and businesses give effectively. As Singapore's leading provider of Donor-Advised Funds (DAFs), CFS works with donors, charities, and partners to address diverse community needs through strategic grantmaking and advisory services. Our work is grounded in strong governance and a focus on outcomes, ensuring philanthropy is thoughtful, accountable, and impactful.

For more information, visit www.cf.org.sg

RESPONSIBILITIES

Job Overview

The incumbent plays a vital role in supporting the financial integrity of the organization, with a key focus on fund accounting, internal controls, and audit readiness. This role ensures accurate, complete, and compliant financial reporting aligned with donor restrictions, legal requirements, and best practices in non-profit accounting.

Key Responsibilities

Fund Accounting and Reporting

• Ensure accuracy and completeness in applying fund accounting principles across all financial processes
• Facilitate the monthly financial close by coordinating with outsourced accounting service provider
• Provide relevant information such as accrual listings, investment statements, payroll information and other schedules required to accurately close the books
• Ensure correctness of cash and investment balances and management accounts are prepared timely, accurately, and in compliance with FRS
• Liaise with external auditors and coordinate with outsourced accounting service provider to ensure completeness and accuracy of audit deliverables
• Ensure accurate regulatory filings, including reporting of tax deductions to IRAS and utilisation of government grants

Financial Operations and Stakeholder Engagement

• Support budgeting and forecasting activities as well as variance analysis across internal departments
• Liaise with internal departments on finance matters including programme and grant-related expenses
• Provide finance support for cross-functional projects including UAT testing and system enhancements
• Assist in onboarding and guiding junior team members as needed

Procurement & Internal Controls

• Monitor procurement transactions for compliance with internal policies
• Coordinate with internal auditors during scheduled reviews, walkthroughs, or control testing
• Participate in improvement initiatives for finance SOPs and system workflows

Strategic Finance & Continuous Improvement

• Support the Assistant Director in financial planning and strategic initiatives
• Identify opportunities for process improvements and automation within finance operations
• Contribute to the development and refinement of finance policies and procedures

• Degree in Accounting, Finance, or equivalent professional qualification (e.g. ACCA, CPA)
• Possess 3 - 5 years of relevant experience, preferably in the nonprofit, education, or public service sector
• Good knowledge of FRS and charity regulations, and financial controls
• Proficient in Excel, PowerPoint and accounting systems, preferably Oracle Netsuite
• Detail-oriented, self-motivated, and able to manage multiple priorities
• Effective communicator with a collaborative and purpose-driven mindset
• Able to commence work at short notice / immediately

Please indicate notice period and current/expected salary in the application.

We regret that only shortlisted candidates will be notified.

Job Summary:

The Finance /Accounts Assistant will support the finance team in day-to-day accounting and financial operations. The role involves processing supplier and customer transactions, maintaining accurate records in the accounting system, assisting in reconciliations, and supporting monthly closing, audits, and ad-hoc finance tasks.

Key Responsibilities:

• Process supplier invoices and assist in vendor payments.
• Prepare and record accounting entries in the accounting system (SAP).
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) tasks.
• Issue customer invoices and monitor outstanding balances.
• Assist in bank and account reconciliations.
• Support monthly closing activities.
• Extract and prepare financial reports from SAP.
• Maintain proper finance documentation and filing.
• Liaise with internal departments on finance-related matters.
• Support audits, stock takes, and other ad-hoc finance tasks.

Qualifications & Experience:

• Diploma or Degree in Accounting, Finance, Business, or a related field.
• Minimum 1–2 years of accounting experience preferred.
• Experience with SAP or ERP systems is an advantage.
• Proficient in Microsoft Excel and other MS Office applications.
• Detail-oriented with strong organizational and time-management skills.
• Good communication and interpersonal skills.
• Willing working in East Region, Changi North Crescent.

Preferred:

• Familiarity with general accounting principles and practices.
• Experience in a manufacturing or technical environment.

Bank Admin | Resume Booster, No Experience OK, Fast Shortlist

Location: Central

Salary: $2200-2600/month

Commitment Period: 6 Months Minimum, Extendable / Convertible to Perm

Working Hours: Monday - Friday, Office Hours

Benefits:

• Opportunity to work with one of Singapore’s top local banks – strong addition to your resume
• Open to candidates with no prior experience
• Comprehensive training provided
• 14 days of annual leave, 14 days medical leave, 60 days hospitalisation leave

Tasks & responsibilities:

• Provide administrative support to the department
• Verify and update client information for banking transactions
• Assist in basic system testing and quality checks
• Extract, compile, and manage banking transaction data

Qualifications & experience

• Min. A Levels/Diploma/Degree in any field

Candidates who prefer not to apply through the job portal and would like to submit their application in a private and confidential manner may send their updated resume to apply23@talentvis.com

EA License: 04C3537

EA Personnel: Rachel Teo | R23117142

SGP Healthcare Investments Pte Ltd

Finance Executive (Full Sets / Management Reporting)

Location: Singapore

Work Arrangement: 5-day week

About the Role

SGP Healthcare Investments Pte Ltd operates the ClearSK group of clinics franchised aesthetic and wellness centers across Singapore, Shanghai, Hangzhou, and Kuala Lumpur. As we expand into bio-regenerative healthcare and prepare for an IPO, we are strengthening our finance team. This entry-level role offers hands-on exposure to group operations and AI-enabled finance systems.

Key Responsibilities

- Maintain full sets of accounts for assigned entities.

- Handle month-end closings, journal entries, reconciliations, and variance analysis.

- Prepare monthly management reports and assist in quarterly statutory submissions.

- Support audit schedules and tax / GST filings.

- Build and automate Excel templates or simple financial models.

- Coordinate with regional finance teams on inter-company transactions.

Requirements

- Degree in Accounting / Finance from a recognized institution.

- ACCA / CPA part-qualified advantageous.

- Fresh graduates welcome; 1–2 years experience preferred.

- Proficient in Excel and open to learning AI tools and automation.

- Detail-oriented with strong sense of accountability.

Benefits

Hybrid work, career development under senior finance leaders, medical benefits, and performance bonus.

Application Process

Please complete theform before applying:

https://forms.gle/BANHb1kAYwBY7k6D8

Pay package within thestated range will be commensurate with relevant experience and educationalqualifications.

Please be advised that only shortlisted candidates will be notified.

Role Summary

The Assistant Manager will oversee and manage the financial aspects of operational activities. This is a hands-on role suited for a high-volume environment, requiring comfort with ambiguity and change. The candidate must have a strong grasp of financial controls, compliance, and risk management to review existing processes and recommend improvements.

Key Responsibilities

• Supervise daily financial operations at an industrial site, ensuring alignment with company goals, policies, and budgetary guidelines.

• Ensure operational adherence to financial policies and procedures.

• Lead efforts to improve financial processes, particularly in accounts payable including invoice handling and payment processing.

• Manage cash flow for local entities (including a holding company), ensuring sufficient liquidity for operational needs while mitigating financial and interest risks.

• Collaborate with FP&A and general ledger teams to maintain accurate financial reporting.

• Coordinate with external auditors, tax advisors, and banking partners.

• Handle other ad-hoc projects as assigned.

Key Requirements

• Minimum 5 years of relevant experience in finance operations.

• Proven experience leading a team and working with shared service teams.

• Advanced proficiency in Microsoft Excel.

• Familiarity with SAP is an added advantage.

• Strong understanding of financial controls, compliance, and risk management.

• Excellent analytical, problem-solving, and communication skills.

• Ability to collaborate effectively across internal departments and with shared service teams (business partnering mindset).

Education

• Bachelor’s degree in Accountancy or Accounting.

about the company

A renowned global alternative investment manager is seeking a high-calibre Executive Assistant to support its Singapore office. This is a strategic opportunity to provide integral support to a sophisticated Investment Team within a high-performance environment, contributing to the operational success of a world-class private equity platform.

about the job

This newly created position goes beyond traditional administration, requiring a proactive partner to support 4 to 6 senior stakeholders across the Deal Execution and Investor Relations functions. You will act as a central point of coordination for the investment lifecycle, ensuring the team is positioned to execute transactions and manage limited partner relationships effectively.

key responsibilities:

• Deal & IR Support: Provide seamless administrative backing during active deal cycles and fund-raising periods; coordinate the distribution of sensitive investment memos and investor reporting materials.
• Complex Logistics: Manage intricate, multi-stop international roadshows and travel itineraries tailored to demanding deal schedules.
• Calendar Optimization: Synchronize high-priority meetings involving internal investment committees, portfolio company management, and global investors.
• Document Governance: Assist in the meticulous preparation, proofreading, and formatting of investment committee decks, pitch books, and financial reports.
• Operational Excellence: Oversight of expense management via Concur and maintenance of CRM databases to track investor interactions and deal flow.

skills and experience required

• Professional Background: A Bachelor’s Degree with a minimum of 10 years of experience in a high-touch corporate support role.
• Sector Expertise: Prior experience within Private Equity, Venture Capital, or Investment Banking is essential, with a clear understanding of the pace and confidentiality required in deal-driven environments.
• Technical Command: Advanced proficiency in MS Office (specifically PowerPoint for deck formatting) and Concur.
• Soft Skills: Exceptional EQ with the ability to navigate complex stakeholder hierarchies. You must be detail-oriented, resourceful, and capable of maintaining absolute discretion regarding proprietary deal information and fund data.

If you believe you possess the skills, experience, and drive to excel in this role, we encourage you to apply.

EA: 94C3609 / Reg: R2095759