Position Overview
We are seeking a detail-oriented and proactive Administrative Coordinator to provide administrative and coordination support within the project team.
The successful candidate will work independently while actively contributing to team discussions, ensuring smooth project operations and compliance with internal protocols.
Roles & Responsibilities
• Manage administrative paperwork related to project activities, ensuring timely processing and accuracy.
• Attend meetings and prepare Minutes of Meeting , capturing and distributing action items to relevant stakeholders.
• Coordinate onboarding and offboarding of project personnel, including system access provisioning and equipment setup.
• Escort personnel within restricted or secured zones in full compliance with security protocols.
• Maintain and update project records and documentation repositories to ensure information accuracy and accessibility.
• Liaise with building management and security teams for access passes, visitor registrations, and facility-related requests.
• Track and follow up on administrative requests and approvals to ensure timely resolution.
• Support meeting and event logistics, including room bookings, equipment setup, and coordination of materials.
• Handle ad-hoc administrative duties as assigned by the project team or management.
Requirements
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organisational skills with a keen attention to detail.
• Able to handle sensitive and confidential information with the utmost discretion and professionalism.
• Good interpersonal and communication skills, with the ability to liaise effectively across teams and stakeholders.
• Proactive self-starter who can work independently and manage multiple tasks under tight deadlines.
• Prior experience in an administrative or project support role is advantageous.
