Total 1,324 Senior Executive level Administrative / Clerical job vacancies

Key Responsibilities

1. Administrative Support

• Handle general administrative duties including filing, data entry, and document management
• Prepare and maintain reports, correspondence, and presentation materials
• Maintain proper records of contracts, customer documents, and administrative files

2. Office & Operations Support

• Coordinate office facilities, meeting rooms, and office supplies
• Assist with onboarding and offboarding administrative processes
• Liaise with internal stakeholders and external vendors on administrative matters

3. Billing & Invoicing Support

• Assist in the preparation, checking, and verification of customer billing and invoices
• Ensure invoices are accurate, complete, and aligned with contracts, purchase orders, or service records
• Track billing status and follow up on outstanding invoices with internal teams
• Maintain proper records of issued invoices, billing schedules, and supporting documents
• Coordinate with finance and operations teams to resolve billing discrepancies

4. Coordination & Scheduling

• Assist in arranging meetings, appointments, and internal events
• Support logistics coordination for meetings, training sessions, and company activities
• Follow up on action items and ensure timely completion

5. Finance & Procurement Support

• Assist with purchase requisitions, invoice submissions, and expense tracking
• Support basic budget tracking and administrative cost monitoring where required

6. Ad-hoc Duties

• Provide ad-hoc administrative and operational support to managers and teams
• Undertake other duties assigned in support of overall business operations

Requirements

Education & Experience

• Minimum Diploma in Business Administration, Accounting, Finance, or related field
• Experience in invoicing, billing administration, or finance support is an advantage

Skills & Competencies

• Proficient in Microsoft Office Apps (Basic Applications, Visio and Power Apps will be an advantage)
• Comfortable working with billing data, invoices, and basic financial documentation
• Strong attention to detail and accuracy
• Good organizational and time management skills
• Clear communication and coordination skills

Personal Attributes

• Responsible, proactive, and willing to learn
• Able to handle confidential and sensitive information professionally
• Able to manage multiple administrative and billing tasks in a structured manner

Additional Info

Working Time: 8.30am – 5.45pm

Working Days: 5 days (Monday – Friday)

Working Location: Gul

Lye Chong Herng (R1657957)

Business Edge Personnel Services Pte Ltd (96C4864)

Admin Executive & Receptionist

Embark on a meaningful career to make a real difference in the lives of children!

Science Studios is a leading education centre specialising in the teaching of primary and secondary school science through engaging experiments and excellent printed materials. Learning at Science Studios is also supplemented by, and enhanced through, proprietary online resources.

We believe children should enjoy learning in order to achieve better grades. We go the extra mile to carefully design, prepare, and deliver each lesson so that students are engaged and have fun learning. For many students, coming to Science Studios is one of the highlights of their week! If you want a positive work environment where you can make a real difference, this is the right place for you!

We currently have 3 branches across Singapore: West (Bukit Timah Plaza), Central (Balmoral Plaza) and East (Eastgate at Katong). Do let us know if you prefer to work at one of the locations.

Job Description

• Communicate with customers regarding SS programmes, fees, replacement classes, etc.

• Prepare apparatus for experiments. This includes purchasing and maintaining inventory.

• Mark quizzes and monitor students’ progress to help them achieve better grades.

Requirements

+ Passionate about enriching children's lives through effective education.

+ Maintain high standards with a strong attention to detail. Thorough and accurate when accomplishing assigned tasks.

+ Able to work one and a half weekend days (Sunday from 12 noon, and Saturday).

[2 weekdays, including Fridays, will be rest days. You’ll be able to avoid weekend crowds on your rest days. Furthermore, there is no need to work on most weekends in June and December.]

We are seeking a detail-oriented and organised individual to coordinate and manage the operational aspects of our various programme. This role combines customer service, event coordination, administrative support, financial processing, and data management to ensure smooth programme delivery and strong stakeholder engagement.

You will also support the preparation of reports and presentations to communicate programme outcomes and strategies to internal and external stakeholders, including funders.

Key Responsibilities:

1. Programme Operations & Customer Service

• Serve as the primary point of contact for HPV and FIT KIT programme enquiries

• Coordinate and manage related events, including logistics planning

• Support Women’s Gynaecological Cancer Campaign operations and provide administrative assistance, where required

• Build and maintain strong working relationships with participating GP clinics and healthcare providers

2. Financial Management & Claims Processing

• Verify patient invoices submitted by clinics for accuracy and completeness

• Review documentation and ensure all required information is provided

• Submit claims for reimbursement in a timely manner

• Generate monthly reports on programme expenses and HPV doses administered

• Assist in drafting Income & Expenditure (I&E) statements

• Track and reconcile programme-related financial transactions

3. Data Management & Quality Control

• Input and maintain patients’ details in the programme masterlist

• Clean and validate data to minimise errors and ensure accuracy

• Flag discrepancies or errors in invoices and follow up for resolution

• Generate reports and analytics to support programme monitoring and evaluation

• Ensure compliance with data protection and privacy regulations

4. Administrative Management

• Oversee day-to-day administrative operations, including liaison with finance, operations, and legal teams

• Support department budget management and financial reporting

• Oversee vendor payment processes

• Coordinate procurement activities and ensure compliance with organisational guidelines

5. Other Functions

• Support outreach initiatives, including community and corporate talks, and other Community Engagement Cluster events

• Draft reports, project status updates, and annual report write-ups for management and key stakeholders

• Manage phone calls and respond to general enquiries, where necessary

• Support cross-deployment for other departmental events and activities, as required

Key Requirements

• Minimum Diploma in a related field

• 1–2 years of experience in healthcare administration, data management systems, or a similar role (preferred)

• Knowledge of HPV vaccination programmes, FIT KIT programme or immunisation services is an advantage

• Strong proficiency in Microsoft Office, particularly Excel

• Excellent attention to detail with strong analytical skills

• Strong organisational and time management abilities

• Effective written and verbal communication skills

• Experience in financial processing and reconciliation

• Strong problem-solving skills with ability to work independently

• Excellent interpersonal skills and professional demeanour

• High level of accuracy and ability to handle sensitive and confidential information

• Strong team player with the ability to collaborate across departments

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,300 + AWS

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

We have an opening for the following position:

Receptionist cum Administrative Junior Executive

Responsibilities & Duties

– Welcome visitors in a warm and friendly manner, and answer their queries

– Manage meeting room bookings

– Co-ordinate with tea ladies to serve drinks to clients and visitors

– Coordinate overseas courier request

– Frank mails and ensure cost recovery

– Route incoming fax

– Take on any other duties as and when assigned

Qualifications / Skills:

• Relevant working experience in similar roles preferred

• Maintain a professional appearance at all times

• PC literate and good knowledge of Microsoft office software (especially Excel and Word)

• Meticulous, strong organization and communication skills

• A ‘can do’ attitude, is a team player with initiatives

• Good writing skills and phone mannerism

• Ability to multitask and adapt to environment

A competitive and attractive remuneration package awaits the successful candidate.

Please submit your resume stating qualifications, work experience, current and expected salary.

We regret to inform that only short-listed applicants will be notified.

Company Overview

MARINTEKNIK SHIPBUILDERS (S) PTE LTD is a company specializing in shipbuilding and related maritime services.

Job Summary

Perform data entry and verify invoices by liaising with purchasers, customers, suppliers, and vendors to ensure accurate payment processing. Manage daily accounts, maintain project filing and bookkeeping systems, and support administrative tasks in a fast-paced environment.

Responsibilities

• Enter data accurately to support financial and administrative processes
• Verify invoices by coordinating with purchasers, customers, suppliers, vendors, and the Accounts Department to resolve payment issues
• Perform daily accounts and administrative duties to maintain smooth office operations
• Maintain a systematic project filing and bookkeeping system to ensure organized record-keeping
• Manage ad-hoc duties as assigned by the company to support various operational needs
• Communicate effectively with Mandarin-speaking vendors to facilitate vendor relations and payment processes
• Use Microsoft Office tools to prepare documents, reports, and correspondence
• Work independently to manage workloads and meet deadlines in a fast-paced environment
• Demonstrate meticulous attention to detail to ensure accuracy in all tasks
• Collaborate as a good team player and maintain professional working etiquette

Required competencies and certifications

• Proficient in Microsoft Office applications
• Ability to communicate in English and speak with Mandarin-speaking vendors to support vendor interactions
• Minimum 1 year of relevant work experience in finance, accountancy, or administrative support

Preferred competencies and qualifications

• Higher secondary/Pre-U/A level/College, Professional Certificate, or NiTEC in Finance, Accountancy, Banking, Business Studies, or equivalent
• Experience as a Junior Executive specializing in Clerical/Administrative Support or equivalent
• Ability to work independently and handle workloads efficiently
• Good communication skills and professional working etiquette

Location: Changi Airport
Salary: Up to $2,800/month
Contract Duration: May 2026 – 31 March 2027

About the Role

Join a leading organisation in the aviation industry and support leasing and operational activities within a maintenance environment. This role is ideal for candidates who are hands-on, resilient, and comfortable working both in office and on-site.

Key Responsibilities

Leasing & Administration

• Manage lease administration, including preparation, renewal, and maintenance of lease documentation
• Maintain and update tenancy schedules and lease management database
• Ensure accuracy of lease records and activate contracts within the system
• Monitor lease timelines and ensure key milestones are met

Tenant & Finance Coordination

• Assist in screening prospective tenants, including background checks
• Liaise with tenants on enquiries and support leasing/renewal processes
• Work closely with Finance to track security deposits, rental payments, and arrears

Reporting & Operations

• Prepare monthly and quarterly leasing reports
• Conduct site visits to external premises when required
• Provide general administrative and ad-hoc operational support

Requirements

• Possess valid Class 3 Driving Licence (Manual)

Location: Tuas
Working Hours: Monday – Friday, 8.00am – 5.00pm

Job Description

• Manage contractor resources through the site-wide hiring management system to support staffing requirements across departments.
• Support initiatives aimed at enhancing employee workplace experience, including projects related to staff engagement, pantry improvements, and workplace environment enhancements.
• Manage departmental purchasing processes, including purchase order creation, tracking, and coordination until completion and delivery.
• Provide administrative and coordination support for executive leadership visits and site-wide events to ensure smooth operations.
• Assist with content planning and digital asset management, including uploading materials to internal platforms such as intranet and SharePoint when required.
• Provide additional administrative and operational support when required.

Requirements

• Diploma or Degree in Business Administration or related field.
• Prior experience in administration, project coordination, or operations support will be an advantage.
• Proficient in Microsoft Office applications.
• Familiarity with intranet or SharePoint systems is an advantage.
• Good communication and organisational skills with the ability to manage multiple tasks.

Interested applicants, please email your updated CV to rachel.lim@recruitexpress.com.sg or WA 97527630 for more information.

We regret to inform that only shortlisted candidates will be contacted.

EA Personnel No: R23116144

EA Personnel Name: Lim Ruo Yi, Rachel

Company EA license No.: Recruit Express Pte Ltd (99C4599)

Responsibilities:

• Handle full set of accounts (AP, AR, General Ledger)

• Process supplier invoices, payments, and receipts

• Issue customer invoices, delivery orders (DO), and billing

• Perform bank reconciliation & petty cash management

• Monitor cash flow and outstanding payments (credit control)

• Prepare monthly financial reports & management accounts

• Assist in GST submission and tax filing

• Support year-end closing and audit preparation

• Shipping documentation

Requirements:

• Diploma/Degree in Accounting or related field
  

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

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EA License No: 19C9950

EA Personnel: Tan Sin Yong (Stella)

EA Personnel Reg No: R24124127