Total 1,497 Junior Executive level Administrative / Clerical job vacancies

• Position : Project Admin Assistant
• Location : East – Ubi (Nearest MRT : Ubi Station)
• Working hours : Monday to Friday | 9am to 6pm OR 8.30am to 5.30pm
• Salary (commensurate with experience) : Up to $3,300 + 14 Days Annual Leave + Year End Bonus + CNY Bonus + Medical & Dental Benefits
• Duration : Permanent
• Industry : Manufacturing & distribution

Main Responsibilities:

• Handle calls, visitors, and receipt of goods
• Prepare quotations and purchase orders (AutoCount)
• Source materials and negotiate pricing
• Manage work pass and training course applications
• Maintain ISO documentation
• Project coordination, site progress reports, and monthly progress claims
• Compile material catalogues and O&M manuals
• Support other administrative tasks as assigned
  

Requirements:

• Minimum of Nitec with at least 1-2 years of relevant working experience
• Proficient in Microsoft Office

Email to: chloe@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips! 

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Deputy Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

• Perform other ad-hoc tasks as assigned by the supervisor
• Carry out general clerical duties such as data entry, filing, and document management
• Manage correspondence including emails, letters, and phone calls
• Handle order processing and invoicing
• Provide administrative support to team members as required

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

• Position : Admin Assistant (Costruction/Compliance)
• Location : East – Changi South Street
• Working hours : Monday to Friday | 8.30am to 6,15pm
• Salary (commensurate with experience) : Up to $3,500 + Performance Bonus + 14 Days Annual Leaves + Medical Benefits
• Duration : Permanent
• Industry : Building & Construction

Main Responsibilities:

• Provide admin & coordination support to QEHS Lead (ISO documentation / compliance support).
• Meeting coordination, minutes taking, action-item tracking and follow-up.
• Prepare & consolidate daily/weekly/monthly reports, KPI trackers, dashboards, and PowerPoint slides.
• Maintain document control: filing, records, registers, version control, templates (ISO-related docs).
• Update, clean, and distribute data from online collection systems / trackers.
• Liaise with internal departments to collect information and support QEHS documentation needs.

Requirements:

• A Level / Diploma with 1–3 years admin / coordinator experience.
• Strong minutes-taking and documentation skills (must).
• Proficient in MS Office (Excel, PowerPoint, Word).
• Exposure to ISO 9001 / ISO 14001 / ISO 45001, is an advantage.

Email to: chloe@searchpersonnel.com.sg

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Deputy Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

• Work closely with the admin team to guarantee the best possible customer experience across all company operations.
• Inspect POs and DOs from internal and external parties, ensuring accuracy in item details, quantities, and amounts.
• Enter data accurately into systems.
• Manage document filing, verification, and checks.
• Perform office administrative tasks, including handling incoming calls.
• Demonstrate strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.
• Assist with human resources and payroll functions as required.
• Carry out additional administrative or accounts tasks as needed.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

We are seeking an Admin Assistant to join our team at Ruisheng Education Centre (3 mins walk from Clarke Quay MRT). This is a flexi-hours part-time position that offers up to 3 days of working from home.

What you'll be doing

• Provide general admin support to ensure smooth day-to-day Centre operations
• Communicate with parents or students on scheduling of classes
• Assist teachers to print lesson materials
• Handle student data documentation and filing of company records
• Maintain accurate records of students’ attendance, make-up classes, and scheduling of classes
• Maintain and replenish office supplies
• Oversee expense claims and vendor payments
• Assist in basic accounting tasks including data entry, preparing invoices and receipts, compile freelance teachers’ fee

What we're looking for

• Certificate or Diploma in any field
• Minimum 1 year of administrative experience
• Able to work onsite on both weekends 9am to 6pm
• Basic excel skills

Please send us your resume and state your current and expected salary

Job Description

• Industry/ Organization Type: Power & Industrial Manufacturing
• Position Title: General Admin / Admin Assistant
• Working Location: Ang Mo Kio
• Working Hours: 5 days (Monday – Thursday, 8:15 AM – 5:15 PM; Friday 8:15 AM – 5:00 PM)
• Salary Package: Basic Salary + AWS + Performance Bonus
• Duration: Permanent Role

Key Responsibilities

• Answer and route incoming phone calls professionally
• Receive, record, and coordinate incoming and outgoing goods and collections
• Perform document binding, photocopying, filing, and general record management
• Monitor stationery inventory and place orders when required
• Prepare and arrange courier documents and shipments
• Assist with basic hospitality duties, including serving drinks to visitors and maintaining pantry cleanliness
• Support general administrative tasks as assigned
• Any ad hoc duties assigned.

APPLY NOW!!!

• Minimum 1 year of relevant administrative experience
• Basic proficiency in office administrative tasks and document handling
• Able to communicate clearly and work well with internal teams and visitors
• Organized, responsible, and able to manage routine administrative duties independently

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82239 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

• Position : Admin Assistant (freight coordination)
• Location : East – Changi Airfreight Centre
• Working hours: Monday to Friday | 9am to 6pm | Alternate Saturday 9am to 1pm
• Salary (commensurate with experience) : Up to Basic of $2,700 + Variable Bonus + Performance Incentives + 14 Days Annual Leaves + Birthday Leave + Medical Benefits
• Duration : Permanent
• Industry : Freight Forwarding

Main Responsibilities:

• Follow up on daily import shipments
• Prepare import documents
• Arrange cargo clearance and delivery
• Coordinate with customers, agents, and contractors
• Key shipment details into system
• Print delivery orders and prepare invoices
• Assist with other ad hoc duties

Requirements:

• Minimum GCE ‘O’ Level
• No experience welcome to apply
• Training will be provided

Email to: chloe@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips! 

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Deputy Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

Lip Packaging provides a friendly and inclusive workplace for all to join, no matter your ethnicity, gender, age or physical disabilities! As long you have a positive attitude and will work hard to complete your tasks well, we invite you to come down for an interview!

We are currently looking for Admin Assistant who can:

- Take orders from customers via phone calls or emails

- Do Data Entry of customer invoices, supplier invoices and other operation's documents

- Place orders with suppliers

- Perform ad-hoc duties as assigned

Requirements:

- Know how to use a computer and smartphone
- No education qualifications required
- No experience required
- We are an inclusive workplace where all nationality, gender, age and physical abilities are welcome!

Values We Look for:

- Meticulous

- Open minded

- Have a Strong Sense of Responsibiity

- Willing to Learn New Things

- Hardworking

- Honesty

- Team Player

Full-time position is available!

See you!

Salary & Benefits

• $2,800 – $3,200 per month
• Performance bonus
• 5-day work week, 45 hours per week
• Overtime payable from the 46th hour onwards
• Fast-paced and dynamic work environment

Job Responsibilities

• Respond to customer enquiries via email and WhatsApp promptly and professionally
• Prepare and send accurate quotations and invoices
• Ensure all event bookings are properly managed and confirmed
• Coordinate closely with the operations team to ensure smooth event execution
• Maintain proper documentation and administrative records

Requirements

• Good communication and writing skills
• Strong attention to detail and organisation
• Able to multitask and manage multiple event timelines
• Responsible, proactive, and able to work independently

If you are organised, responsive, and take pride in keeping things running smoothly behind the scenes, we’d love to have you on the team!

Duties:

• Provide general administrative and clerical support to the team/department
• Handle phone calls, emails, and walk-in enquiries professionally
• Schedule appointments, meetings, and manage calendars
• Prepare documents, reports, letters, and presentation materials
• Perform data entry, filing, scanning, and document control
• Maintain office records and update databases/ERP systems
• Assist with procurement of office supplies and manage inventory
• Coordinate courier services, deliveries, and mailing tasks
• Support HR/admin matters such as attendance tracking and onboarding paperwork
• Assist with invoice processing, claims submission, and basic finance support
• Arrange travel bookings and logistics when required
• Ensure smooth daily office operations and support ad-hoc tasks assigned by supervisor

Requirements:

• Min A Level/ Dip in any field of study

Janeve

wa.me/6588183965

OR

Email me at janeve.ng@recruitexpress.com.sg

EA Personnel : Janeve Ng Choy Tong

C.E.I: R25159176

Company Registration No: 99C4599

Recruit Express Pte Ltd

Roles & Responsibilities

We are looking for a meticulous and organized Admin & Logistics Assistant to join our team. You will be responsible for ensuring smooth daily office operations and coordinating logistics activities to meet our operational goals.

Key Responsibilities:

Administrative Support: Handle general office tasks including data entry, filing, scanning, and managing office supplies.

Logistics Coordination: Coordinate with freight forwarders and transporters for timely delivery and shipment tracking.

Documentation: Prepare and process shipping documents (Invoices, Packing Lists, Delivery Orders, etc.).

Inventory Management: Monitor stock levels and assist in regular inventory cycle counts.

Communication: Act as a point of contact between the warehouse team, sales department, and external vendors.

Ad-hoc Tasks: Assist in any other administrative duties as assigned by the management.

Requirements:

At least 1–2 years of experience in admin or logistics coordination.

Strong communication skills and ability to work independently in a fast-paced environment.

Detail-oriented with strong problem-solving skills.

岗位职责

我们正在寻找一名细致、有条理的行政与后勤助理。您将负责确保公司日常行政工作的顺畅运行，并协调物流活动以达成业务目标。

核心职责：

行政支持： 处理日常办公事务，包括数据输入、文档归档、扫描以及办公用品管理。

物流协调： 与货运代理和运输公司沟通，确保货物按时送达并跟踪物流信息。

单据处理： 准备和处理各类物流单据（如发票、装箱单、送货单等）。

库存管理： 监控库存水平并协助进行定期的库存盘点。

沟通联络： 担任仓库团队、销售部门与外部供应商之间的沟通桥梁。

其他任务： 完成管理层指派的其他临时性行政工作。

任职要求：

具备良好的沟通能力，能在快节奏的环境下独立工作。

注重细节，具备较强的解决问题能力。

We are not looking for a traditional “assistant.”
We are looking for someone who can own problems, withstand pressure, and move things forward.

You will work directly with the CEO in a high-intensity environment —managing information flow, complex scheduling, last-minute changes, and cross-functional execution.

If you only “execute tasks,” this role is not for you.
We need someone who can think, prioritize, and drive outcomes.

What you’ll actually be doing

1. Manage time — not just calendars

• The CEO’s time is a scarce resource — your job is to optimize it, not fill it
• Know what to prioritize, what to block, and what to delay
• Multi-timezone scheduling is basic — judgment is the real skill

Our organization is expanding and is seeking an enthusiastic Administrative Assistant to be based at our warehouse located at Boon Lay area. We are a one-stop grocery provider for childcare centres and student care centres in Singapore. The incumbent will play a vital role in ensuring a smooth administrative operation of our organization.

Job Description

• Process and consolidate customers’ orders within a tight timeline
• Prepare the packing checklist
• Work closely with the store team on any amendments on customer orders
• Prepare and send sales invoices to customers
• Check and upload supplier invoices to Hubdoc for external vendor processing
• Sort and file invoices in an organized manner on a monthly basis
• Receive and check incoming goods against supplier invoices to ensure accurate delivery, and goods are received are in good condition

Key Responsibilities

• Proficient in Microsoft office suite (Word,Excel, Powerpoint)
• Meticulous, well- organized and able to multitask
• Able to work independently and follow up on tasks
• Comfortable working in industrial warehouse environment
• Prior experience in administrative role is preferred but is not a must

Working Hours

• Monday to Friday: 8.00am to 2.00pm
• Work from home (WFH) flexibility on every Wednesday

About Us

Tecson Engineering Pte Ltd is a leading electrical engineering company in Singapore, providing innovative solutions in the industry. We are looking for a highly motivated and organised Personal Assistant to support our Managing Director in daily operations and assist with administrative and support tasks.

Job Responsibilities:

• Manage schedules, appointments, and travel arrangements for the Managing Director
• Handle emails, calls, and correspondence efficiently
• Assist in preparing reports, presentations, and documents
• Coordinate meetings, take minutes, and follow up on action items
• Perform general administrative duties, including data entry, filing, and document management
• Support HR functions such as onboarding, leave tracking, and employee records management
• Assist in procurement, office supplies management, and vendor coordination
• Liaise with internal and external stakeholders, including clients, suppliers, and partners
• Assist in project coordination, scheduling, and progress tracking
• Handle basic bookkeeping tasks and invoice processing
• Maintain confidentiality and handle sensitive information professionally
• Assist in Business Development

Requirements:

• Fresh graduates are welcome to apply (Diploma or Degree in Business Administration, Engineering, or related fields)
• Strong organizational and time management skills
• Excellent communication skills (both written and verbal)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to multitask and work independently in a fast-paced environment
• High level of discretion and professionalism
• Willingness to learn and take on various responsibilities

Send your resume to TSE.HRTeam@outlook.com with the subject "Application for Personal Assistant Role".

Working Location : Tuas Bay Lane (Company Transport Provided @ Multiple Locations)
Working Hours : Mondays - Fridays, 8am to 5pm

·       Assist the manager in administrating the day to day operations in Facilities Management Department.

·       Provides administrative and site facility support.

·       Communicate service requests to Command Centre.

·       Assigns the generated work orders to FM Team 

·       Coordinate with the FM Team to close the service requests

·       Ensure work orders issued are closed in time with customer satisfaction.

·       Maintain and check for accuracy on completed paperwork submitted by vendors.

·       Develop and maintain filing system to keep track of work updates and statutory licenses status.

·       Assists the site FM in managing cleaning staff, pest control staff and other vendors when required.

·       Coordinates with Vendor to arrange for any servicing schedule

·       Manage and monitor pantry service and ensure that services are meeting/exceeding SLA define by Client and SODEXO

·       Provides support whenever there is shortage of manpower in the department.

·       Administrate OT submissions for staff.

·       Assists the FE in liaising and reporting building defects wherever applicable.

·       Conducts safety walks and workplace inspections together with the FE.

·       Assists the FE in the preparation of reports and documents in variety of formats (PowerPoint, Excel, Word etc.).

·       Escalate urgent issues identified to the Site FM.

·       Maintain site records, keeping it updated and accurate.

·       Raise purchase requisitions as required.

·       Any ad-hoc duties required by the department.

·       Tracking of consumable items and finance expenditures.

·       Prepare monthly Facilities and Food Service Reports and present to client.

·       Track meeting minutes and follow up on action items to close in timely manner.

·       Event management / setups with the FM team as and when required (hands-on might be required).

·       Short term assignment on checking of fire safety equipment on monthly basis within the buildings.

·       Process any transport claims and submit to transport vendor for payment.