Total 2,196 admin assistant job vacancies in Administrative / Clerical category

A global organization has openings for Executive Personal Assistant and Personal Assistant in our newly set up business verticals. We welcome seasoned and/or progressive experienced individuals who are resourceful and savvy with office technologies to apply. Our vacancies offer the opportunity to work in a fast-paced, dynamic, newly renovated business environment; working closely with senior leadership,supporting strategic priorities, managing key stakeholder engagements, and ensuring smooth coordination across regional teams and business functions.

Executive Personal Assistant (PA) and Personal Assistant manage high-level administrative and operational support for Company Executives and Senior leadership. The role acts as a trusted gatekeeper, involving complex calendar management, gatekeeping communications, travel logistics coordination, and handling highly confidential information to maximize the leader's productivity.

Key Responsibilities

• Calendar & Schedule Management: Manage complex diaries, resolving scheduling conflicts and arranging meetings across multiple locations.
• Communications & Gatekeeping: Serve as the primary point of contact by screening appointments, and drafting correspondence on the executive's behalf.
• Travel & Logistics: Organize detailed travel itineraries, flights, and accommodations.
• Meeting Preparation: Compile briefing materials, create presentation decks (e.g., PowerPoint), attend meetings to take minutes, and track action items.
• Reporting & Administration: Process expense reports, manage files, and handle ad-hoc projects or research.

Essential Skills

• Discretion: Ability to manage sensitive and confidential corporate or personal information.
• Organization: Exceptional time management and the ability to multitask in a fast-paced environment.
• Communication: Bilingual in English and Mandarin. Clarity in written and verbal communication skills
• Tech-Savviness: High proficiency in the Microsoft Office Suite, digital calendars, and virtual meeting platforms.

Requirements:

• Prior experience supporting senior executives or leadership teams for a minimum of 5 years; seasoned candidates will be considered for Executive PA position.
• Strong communication, organizational, and stakeholder management skills
• Ability to work independently in a fast-paced environment
• High level of professionalism, discretion, and adaptability
• Comfortable managing multiple priorities and timelines simultaneously
• Fluent in Mandarin will be advantageous

Education:

• Degree/ Diploma in Business Administration, Secretarial Studies, or a related field.

Our newly renovated office is 5 mins walk from MRT station, surrounded by excellent heart lander food.

Job description:

• Job Responsibilities / 工作职责
• Handle daily administrative duties

处理日常行政事务

• Manage purchasing, liaise with suppliers and obtain quotations

负责采购、供应商沟通及询价比价

• Order processing and follow up on production schedule

订单管理及跟进生产进度

• Prepare delivery orders, invoices and related documents

准备送货单、发票及相关文件

• Support daily operations and coordination

协助公司日常营运及协调工作

• Candidates who are fluent in both Mandarin and English will have an advantage

能同时流利使用华语及英语者优先考虑

• Basic computer knowledge (Microsoft Excel, Email)

熟悉基本电脑操作（Microsoft Excel / Email）

• Responsible, organized and detail-oriented

做事细心、有责任感、有条理

• Relevant experience in Admin / Purchasing / Manufacturing industry preferred

有行政、采购或制造业相关经验者优先

• Welcome fresh graduated and students

欢迎刚刚毕业和在职的学生

Job Type: Full-time

Benefits:

• Flexible schedule
• Health insurance

Job Description

• Industry/ Organization Type: Landscape Design
• Position Title: Admin & Accounts Executive
• Working Location: Commonwealth (Walking distance from MRT)
• Working Hours: 5.5 days (Mon - Fri, 9am - 6pm; Sat (WFH), 9am - 1pm)
• Salary Package: Basic salary up to $2,500 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Handle basic accounting tasks with MS Excel, Word, and the Odoo ERP accounting system.
• Handle general administrative tasks like managing accounts receivable/payable, invoicing, filing, issuing purchase orders and quotations, tracking project payment claims, preparing GST, managing petty cash, and maintaining records and communications.
• Organize resources effectively using online tools like Google and Facebook.
• Manage product inventory and stocks.
• Arrange shipments.
• Support additional administrative tasks as needed.

APPLY NOW!!!

• Minimum GCE O Level, NITEC or equivalent.
• At least 1-2 years of experience in administrative and accounting role
• Efficient in Microsoft Office and Google Workspace (Calendar, Drive, Docs, Sheets, Slides, etc.).

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #73428 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Working Hours: Monday to Friday 8.30m – 6pm

Working Period: Immediate (3 - 6 Months)

Hourly Salary: $13.60 per hour

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Performing administrative duties such as data entry, filing and processing of records
• Any other adhoc administrative duties as assigned

Requirements:

· Minimum GCE ‘A’ Level and above

· Proficient in English

· Possess initiative and positive attitude

· Proficient in Microsoft Office and has Good Excel Skills

· Must be able to commit for at least 3 Months and above

Interested candidates, please forward a copy of your resume to: vivien.khaw@tg-hr.com

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Job Requirement

5 day work week (9am to 6pm)

Provide extensive support in executing the administrative job junctions in Departments such as Finance, HR, Cirporate

Attend and take minutes and transcribe / edit minutes

Other administrative functions

Job Requirements

Preferably with admin / secretarial experience

Digitally savvy (Microsoft office, teams, Hubspot, Canva)

Active and team player

matured individual and meticulous

meeting deadlines

able to commit from 9 to 6pm daily

Job Responsibilities:

• Be responsible for the day-to-day operations of the sites
• Plan, execute and supervise all the facilities' management and operational activities
• Conduct meetings, project co-ordination in residential/Commercial strata development
• Invite quotations, conduct evaluation for all services, provide recommendation reports and organise and coordinate Corrective Program for repairs and maintenance of the common properties
• Administer contracts renewals and issue of contracts

Job Requirements:

• Candidate must possess at least a Higher secondary/Pre-U/A level/College, any field.
• Excellent interpersonal, communication and leadership skills
• Knowledge of Management Corporation Strata Title (MCST) and Building Maintenance & Strata Management (BMSM) Act

OTHER INFORMATION

• Birthday leave
• AWS
• 14 days annual leave (upon confirmation)
• Hybrid work arrangement
• Medical benefit
• Service award & recognition

Join a Professional and Growing Team

We are seeking a capable and organised Part-Time Personal Assistant to provide administrative and operational support to our management team. This role offers the opportunity to work in a professional environment, gain exposure to business operations, and contribute meaningfully to the success of a growing organisation.

The position is well-suited for individuals who are proactive, detail-oriented, and looking for a flexible role that offers both professional development and work-life balance.

Key Benefits

• Flexible working arrangements
• Professional and supportive working environment
• Exposure to business operations and management processes
• Opportunities to develop administrative, organisational, and coordination skills
• Potential for long-term growth and expanded responsibilities

Key Responsibilities

• Manage schedules, appointments, and diary arrangements.
• Handle emails, telephone calls, and correspondence professionally.
• Prepare documents, reports, and presentations as required.
• Coordinate meetings, events, and travel arrangements.
• Maintain organised records and filing systems.
• Support day-to-day administrative and operational activities.
• Assist with ad hoc projects and assignments.

Requirements

• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office and digital productivity tools.
• Able to work independently, exercise discretion, and maintain confidentiality.
• Prior administrative or personal assistant experience will be an advantage.
• Aged 21 years and above.
• Diploma or higher qualification preferred.

Who Should Apply?

• Individuals seeking flexible part-time work.
• Fresh diploma graduates looking to gain business experience.
• Mid-career professionals seeking supplementary income.
• Stay-at-home parents returning to the workforce.
• Anyone who enjoys engaging with people and achieving results.

Interested applicants, please write in through Careersfuture with detailed resume in MS Words format.

EA License Number:R1876699

Please Provide:

1) Availability
2) Current/ Expected salary
3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

Job Summary

You will manage administrative tasks including preparing quotations and invoices, handling communications, coordinating with stakeholders, supporting purchasing and HR duties, and maintaining accurate records to ensure smooth office and project operations.

Responsibilities

• Prepare accurate quotations, invoices, delivery orders, and reports to support sales and project documentation
• Respond promptly to emails, phone calls, and customer enquiries to maintain effective communication
• Organize and maintain filing and documentation records for easy retrieval and compliance
• Coordinate with customers, suppliers, subcontractors, and site staff to facilitate project progress and resolve issues
• Perform data entry and update office records to ensure information accuracy and currency
• Assist in scheduling appointments, meetings, and site works to optimize time management
• Support purchasing and material ordering activities to maintain adequate stock levels
• Monitor stock inventory and office supplies to prevent shortages and support operations
• Follow up on quotations, invoices, payments, and outstanding documents to ensure timely processing
• Assist in work permit applications and maintain staff attendance records to support HR compliance
• Prepare submission documents and maintain project files to ensure completeness and accessibility
• Liaise with clients regarding work schedules and service updates to maintain transparency and satisfaction
• Handle incoming and outgoing mail and courier arrangements to ensure timely delivery
• Support HR and payroll administrative duties as needed to assist department functions
• Ensure proper document control and office organization to maintain a professional work environment
• Perform general administrative and clerical support duties to assist daily office operations

Required competencies and certifications

• Basic knowledge of Microsoft Word and Excel to perform document preparation and data entry
• Ability to communicate effectively in English for clear internal and external interactions

Preferred competencies and qualifications

• Experience in administrative or office support roles to enhance task efficiency and accuracy
• Strong communication and coordination skills to facilitate teamwork and stakeholder engagement
• Responsible, hardworking, and organized work approach to manage multiple tasks independently and collaboratively

Pestimesh Pte Ltd is a trusted name in environmental management and pest control solutions. We pride ourselves on providing high-quality, efficient service to our residential and commercial clients. We are currently looking for an organized, proactive, and detail-oriented Admin Executive to join our growing team.

Key Responsibilities

• Operations Support: Manage day-to-day administrative tasks to keep our pest control operations running smoothly.

• Data & Record Keeping: Maintain accurate logs of client schedules, service reports, and billing data.

• Communication: Handle incoming and outgoing emails daily, ensuring prompt and professional communication with clients and technicians.

• Inventory & Documentation: Assist in managing office supplies, service documentation, and standard administrative filing.

Requirements

• Industry Experience (Preferred): Prior experience working in the pest control industry is highly preferred and will be a major advantage.

• Software Skills: Must be highly proficient in Microsoft Excel (data entry, basic formulas, tracking sheets) and comfortable with general computer applications.

• Email Communication: Full familiarity and comfort with using Gmail for professional correspondence.

• Soft Skills: Strong communication skills, great organizational habits, and the ability to work independently in a fast-paced environment.

How to Apply:

Interested candidates, please send your resume and expected salary via whatsapp to 89139966 (Ms Winnie)

Job Description

• Industry/ Organization Type: Technology Services
• Position Title: Admin & Accounts Executive (Corporate Support)
• Working Location: Joo Chiat
• Working Hours: 5 days (Monday-Friday, 9.00am - 6.00pm)
• Salary Package: Basic Salary
• Duration: 3 Months Contract

Key Responsibilities

• Handle AP/AR payments, bank updates, petty cash, and filing of invoices/receipts.
• Support audits, trade finance, and government grant applications.
• Provide HR admin support, including employee records, work pass updates, onboarding, and training coordination.
• Maintain and update HR policies, employee handbook, and organisation chart.
• Arrange travel, insurance renewals, and office-related purchases.
• Coordinate with IT on systems, backups, equipment setup, and basic user support.
• Ensure office HSE compliance, manage supplies, vendors, and general office maintenance.
• Organise meetings, events, and name card/office stationery printing.

APPLY NOW!!!

• Diploma or equivalent, preferably in Business Administration or a related field.
• Minimum 2 years’ experience in office administration, corporate support or HR support.
• Proficient in Microsoft Office and Windows.
• Organised, meticulous, and able to manage multiple tasks independently.
• Strong communication and interpersonal skills with a proactive, responsible attitude.
• No regular travel required, except for occasional company trips.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #80833 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Purpose: To provide administrative support to Central Procurement Department

Job Scope:

Gift Processing and Administration (35%)

• Process gifts in accordance with standardized guidelines, including updating and tracking gifts received, maintaining gift documentation, and updating donor records.
• Monitor and promptly respond to queries received through the School’s giving email account.
• Maintain electronic filing of official gift receipts.
• Prepare first-level drafts of agreements using templates, obtain the necessary approvals, and monitor gifts closely to ensure timely closure.

Data and Systems (45%)

• Closely track and monitor gifts throughout the various stages of approval, and update trackers promptly to prevent delays in gift closure.
• Update and manage donor and gift information in the CRM/database.
• Uphold data hygiene standards and generate routine reports and dashboards for stakeholders.
• Support process improvements to enhance operational efficiency and data integrity.

Digital and Web Support (10%)

• Update giving pages and related web content to ensure accuracy and a donor-friendly user experience.
• Collaborate with designers and vendors to improve user experience and conversion.
• Apply basic content and design best practices to support fundraising goals.

Campaign and Administrative Support (10%)

• Provide support for the planning and execution of fundraising campaigns, including budget and expense tracking, vendor coordination, and simple collateral design.
• Handle procurement and the processing of invoices.
• Maintain donor records in the database, including recording and compiling changes to donors’ mailing and email addresses to ensure an up-to-date contact database.
• Perform office management duties such as printing and scanning documents, handling mail and courier services for documents and books, and carrying out other ad hoc duties to support the smooth operation of the Department.

Requirements:

• Diploma with minimum, 2-year of working experience
• Training will be provided
• Attention to detail and accuracy
• Demonstrates sound judgement in matters related to confidentiality.
• Organizational and coordination skills; able to manage multiple deadlines.
• Good written and verbal communication skills
• Stakeholder management skills.
• Proactive, solutions-oriented, and collaborative team player.
• Microsoft Office (Word, Excel, Powerpoint)
• Adobe Acrobat and Acrobat Tools
• Basic understanding of web content management and/or simple design tools is good to have

Additional Information:

• Salary – Up to S$3.7K per month
• Commencement Date: Immediate
• Contract duration: 12-month, renewable
• Working days and hours: Mon to Thur 8.30am to 6pm & Fri 8.30am to 5pm
• Location: Kent Ridge Road