Total 2,304 admin job vacancies in Administrative / Clerical category

Job Summary

Maintain accurate project records and assist with tender documentation while coordinating with clients, subcontractors, and stakeholders to resolve queries and support smooth project operations.

Responsibilities

• Maintain detailed project records including timesheets, inventory, and correspondence to ensure accurate documentation
• Prepare tender documents, presentations, and related materials to support project bids and client communications
• Liaise with clients, subcontractors, and stakeholders to address queries and resolve issues promptly
• Organize and prioritize tasks effectively to meet deadlines and support project workflow
• Communicate professionally and courteously with team members and external parties to foster positive relationships
• Use Microsoft Office suite (Word, Excel, PowerPoint) proficiently to create and manage documents and presentations
• Work independently and collaboratively within a team to achieve project goals
• Ensure attention to detail and accuracy in all administrative tasks to maintain high-quality standards

Preferred competencies and qualifications

• Minimum 2 years' experience in an administrative or office support role, preferably in the construction industry

Job Description

• Liaising with clients and maintaining the orders
• Making calls to assigned clients and following up on leads, opportunities
• Processing of Sales Orders in the online ordering system
• Attending to incoming enquires, understanding clients' needs and identifying sales opportunities
• Prepare quotation based on clients' requirements
• Perform procurement of inventory or parts
• Coordinate with client and engineering team on delivery and installation
• Performing general administrative duties (e.g. data entry, document scanning, filing, secretarial support)
• Perform all other duties or projects as and when assigned

Requirement

• Diploma in any relevant discipline.
• Computer literate with good knowledge in Microsoft Office
• Team player with good communication skills
• Customer service oriented
• Fresh graduates welcome to apply

The Admin Manager is responsible for overseeing the company’s daily administrative and support operations while implementing efficient administrative processes. You will collaborate with vendors & suppliers to manage and execute a wide range of administrative functions across the organisation.

The Admin Manager will also be responsible for developing, reviewing, and enhancing company policies, systems, and procedures to ensure smooth, effective, and efficient office operations.

Specific Responsibilities

Individual to be involved in:

1. Monitor and enhance the company’s organisational structure and standard operating procedures (SOPs).

2. Act as the primary point of contact for all customer account management matters.

3. Facilitate effective communication between the company and clients.

4. Implement and enforce company policies and procedures.

5. Oversee and continuously improve the company’s daily operations.

Technical Skills and Competencies

1. Ability to manage relationships with suppliers, vendors, and clients, including negotiating contracts, resolving disputes, and ensuring compliance with project requirements.

2. Proficient in the use of software systems and tools for document control, scheduling, and project tracking.

3. Strong knowledge of marketing processes and industry terminology to effectively support operational activities.

About the Role

We are seeking a highly organized, proactive, and professional Executive Assistant & Corporate Services Executive to provide comprehensive support to the Managing Director while assisting with Corporate Services and Corporate Social Responsibility (CSR) initiatives. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support to Managing Director

• Provide full executive support to the Managing Director, including calendar management, appointment scheduling, and meeting coordination.

• Prepare confidential correspondence, reports, presentations, expense claims, travel arrangements, and meeting materials.

• Organize meetings, prepare agendas, record minutes when required, and monitor follow-up actions.

• Act as the key liaison between the Managing Director and internal/external stakeholders, ensuring professional and discreet communication.

• Assist with research, reporting, administrative duties, and special projects as assigned.

• Coordinate travel, accommodation, airport transfers, and transportation arrangements for visiting guests and regional leadership.

• Prepare detailed itineraries and provide logistical support to ensure a seamless guest experience.

Corporate Services

• Manage and distribute incoming mail to relevant departments promptly.

• Provide administrative support to Heads of Department, including claims processing, document preparation, and information collation.

• Respond to emails and enquiries within stipulated service standards.

• Process and monitor Corporate Services-related invoices and payments.

• Prepare reports, presentations, and supporting documentation.

• Coordinate travel bookings and logistics for Heads of Department.

• Support additional administrative and operational duties as assigned.

Corporate Social Responsibility (CSR)

• Support the planning, coordination, and execution of CSR initiatives and events.

• Assist with event logistics and participate in CSR activities when required.

• Process and track CSR-related invoices, claims, and documentation.

• Maintain accurate records and provide administrative support for CSR programmes.

• Support ad-hoc CSR-related projects and responsibilities.

Requirements

• Diploma or Degree in Business Administration, Management, or related disciplines.

• Minimum 3 years of experience in Executive Assistant, Personal Assistant, Office Administration, or Corporate Services roles.

• Strong organizational, multitasking, and time management skills.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Ability to handle confidential information with discretion and professionalism.

• Job Reference JOB-00483

• Positive attitude, proactive mindset, and strong interpersonal skills.

What We Offer

• Competitive remuneration package.

• Opportunity to work closely with senior leadership.

• Exposure to corporate operations, stakeholder management, and CSR initiatives.

• Collaborative and professional working environment.

• Career development and growth opportunities.

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word format to Del•••••••@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

Tel: 69•• •754

EA Registration Number: R24124723

EA License number: 02C4944

EA Personnel: Delwin Lim Junjie

Administrative Paperwork

Data Entry

Invoicing

Procument

Logistics / Packing

Book-keeping

Inventory, stock take

Working Location

3015A Ubi Road 1

Singapore 408705

Key Responsibilities

• Handle customer, vehicle and booking related administrative processes.
• Process and verify documents, agreements and supporting paperwork.
• Attend to inbound customer enquiries from existing and potential customers.
• Assist in onboarding and verification of new customers.
• Investigate and follow up on customer complaints, vehicle damage cases, and rental incidents.
• Follow up on invoices, payments and pending cases.
• Prepare and maintain operational reports.
• Other ad-hoc duties assigned

Key Requirements

• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Strong communication and interpersonal skills
• Organised and detail-oriented
• Able to work independently and follow up on tasks effectively.

• Perform a full range of coordination and administrative duties, including but not limited to invoicing, data entry, document filing, invoice verification, and preparation for payment
• Support production team to ensure administrative tasks are completed on time and to the required standard.
• Maintain proper filling and organize documentation such as daily production record and monthly production report.
• Efficiently manage documentation, including printing and filing
• Handle requests, feedback, and queries incoming phone calls and reply WhatsApp.
• Request quotations and negotiate contract terms with internal and external partners
• Carry out any other ad-hoc administrative duties and operational support as required or assigned by the Manager.
• Review and ensure the accuracy of all invoices
• Work closely with internal stakeholders to ensure smooth coordination of documentation
• Any other roles/duties as assigned

Job Requirement:

• At least Diploma, Advanced Diploma, Bachelor’s Degree in Business Administration or equivalent
• At least 1-2 years of related working experiences

Responsibilities:

• Carry out various vehicle administrations such as purchase & disposal of vehicle, COE, road tax renewal, season parking, VPC and etc.
• Providing operation support to the Logistics/ General Service Department such as arrange passes for driver, vehicle-related permits & license.
• Ensure that all company’s motor vehicles, building, warehouse and cargoes are properly insured in accordance with the set policies and handle claims for accidents.
• Maintains & handle the database of vehicles.
• Arrange yearly renewal of ISO & OHSAS certifications.
• Monitor and follow up on outstanding customer invoices.
• Communicate with customers regarding payment status and resolve any payment discrepancies or issues.
• Assist in credit checks for new customers and maintain credit files.
• Collaborate with the finance department to ensure timely and accurate invoicing and payment processing.
• Any other ad hoc duties as assigned by Management.

Requirements:

• ‘O’ level and above
• Familiar with MS Words and MS Excel
• Good interpersonal and organization skills to be able to communicate effectively with all levels of people both internal and external parties
• Proficient in both written and spoken English and Chinese to liaise with Chinese speaking clients
• Willing to work in Tuas

Job Description:

• Assist with daily administrative tasks
• Prepare, file, and retrieve documents, ensuring compliance with company policies and quality standards
• Generate requisitions for stock items that reach minimum levels on a weekly basis
• Handle customs audits and respond to related inquiries
• Create and issue Delivery Orders in the system, ensuring accurate details such as product type, quantity, and delivery address
• Manage pantry supplies, including requisitions and stock control
• Greet and attend to guests and visitors in a friendly and professional manner
• Perform any other ad-hoc tasks and duties as assigned

Job Requirements:

• GCE ‘O' level or equivalent
• Candidates with related experience in administration/ purchasing/ sales support will have an added advantage
• Attention to detail and accuracy in data entry and reporting

Job Description & Responsibilities

System Operations

• Work with BC and WMS systems to manage logistics processes.
• Create and release waves in WMS for order processing.

Inbound Logistics

• Witness and oversee incoming container unstuffing to ensure accuracy and compliance.

Inventory Control

• Prepare for cycle stock takes and managestock write-offs.
• Witness stock write-offs in coordination with the Finance team.
• Reconcile stock take results between physical counts and WMSrecords.
• Handle return stocks with the warehouse picker and tally the stocks returned to the warehouse physically. Hand over the return invoice to operations admin

Documentation & Invoicing

• Print invoices that have been posted in BC.
• Attach purchase orders with invoices for delivery.
• Tally total invoices posted in BC against physicaldocumentation.

General Administration

• Perform ad hoc tasks as assigned by the manager to support logistics and warehouse operations.

Requirements:

• Min GCE “N” Level and above, computer literate
• Min. 1 to 2 years of experience in related field, preferably F&B Operational related role.
• Able to accept rotate shift and work independently
• Fast learner and able to multitask
• Good attendance record
• Learn from mistake and improve consistently
• Keen learner and willing to accept given task

Location: Tuas / Bedok

Overview

We are looking for a proactive and organized Administrative Assistant to support our sales, administration, purchasing, and operational functions.

Key Responsibilities

• Provide general administrative and clerical support.
• Source suppliers and process purchase orders.
• Coordinate servicing, maintenance, and calibration of equipment.
• Assist the sales team in liaising with clients and handling enquiries.
• Maintain records and support day-to-day office operations.
• Perform other administrative and operational duties as assigned.

Qualifications

• Relevant administrative or purchasing experience preferred.
• Proficient in Microsoft 365 (Word, Excel, Outlook, and PowerPoint).
• Good organizational and communication skills.
• Able to multitask, work independently, and meet deadlines.
• Meticulous and responsible.

How to Apply

Job Description

• Perform daily SAP payment entry, reconciliation, and related billing administration.
• Process billing for laboratory tests, diagnostic scans, and other clinical services.
• Manage e-filing, consolidation, and archival of patient records and case notes.
• Request and coordinate Letters of Guarantee (LOGs), Guarantees of Payment (GOPs), and related insurance matters.
• Attend to patient, insurer, hospital, and clinic enquiries, including requests for medical reports and supporting documentation.
• Schedule appointments for new referrals and coordinate teleconsultation sessions.
• Respond to enquiries received via Corporate WhatsApp and the OncoCare Connect App.
• Review and resolve assigned Pulse reports and support claim note (CN) tying for straightforward cases.
• Verify and upload Letters of Credit (LOCs) received from clinics.
• Provide operational support and coverage for team members during periods of absence.
• Undertake ad-hoc administrative duties and projects as assigned.
• Perform any other duties as assigned by the Company.

Job Requirements

• Minimum GCE 'O' Level qualification.
• Proficient in Microsoft Office applications and basic computer software.
• Willingness to learn and acquire new skills and knowledge.
• Good interpersonal and communication skills, with the ability to interact professionally with patients and stakeholders.
• A team player who can work effectively in a collaborative and fast-paced environment.
• Able to multitask, prioritise work, and maintain attention to detail.

Role Overview

We are seeking a detail-driven ID Admin to manage, govern, and operationalize enterprise identity and access operations across mission-critical environments. This role is a core pillar of cybersecurity hygiene, operational continuity, and compliance assurance. The successful candidate will anchor identity lifecycle management with precision, speed and control.

Key Responsibilities

Identity Lifecycle Management

• Provision, modify, suspend, and deprovision user access across enterprise systems
• Administer user identities across Active Directory, Azure AD, and enterprise IAM platforms
• Manage joiner, mover, and leaver processes with strict SLA adherence

Access Governance and Controls

• Enforce role-based access control and least-privilege principles
• Maintain access matrices, entitlement tracking, and audit evidence
• Support periodic access reviews, recertification exercises, and compliance audits

Security Operations Support

• Respond to access-related security incidents and risk findings
• Support MFA, SSO, and conditional access policy operations
• Execute identity-related remediation actions during security events

Service Operations and Reporting

• Handle access requests through ITSM platforms with audit-ready documentation
• Track SLA performance, request volumes, and exception handling
• Prepare operational dashboards and management reports

Process Improvement and Automation

• Drive continuous improvement of identity workflows
• Support automation initiatives for identity provisioning and access governance
• Enhance user experience without weakening security posture

Required Technical Skills

• Hands-on experience with Active Directory and Azure AD
• Exposure to IAM platforms such as Okta, SailPoint, CyberArk, or equivalent
• Strong understanding of RBAC, MFA, SSO, and access governance models
• Familiarity with ITSM tools such as ServiceNow, Remedy, or equivalent
• Experience supporting enterprise audit and compliance environments

Qualifications and Experience

• Diploma or Degree in Information Technology, Cybersecurity, or related discipline
• Minimum 2 to 5 years of relevant identity and access operations experience
• Exposure to regulated or large-scale enterprise environments is highly advantageous

Core Competencies

• High precision and operational discipline
• Strong ownership of access integrity and security controls
• Clear communication with business and technical stakeholders
• Ability to operate under strict SLA and compliance requirements
• Strong documentation and governance mindset

Please send your detailed resume in MS Word format to resume@goldtecHRs.com with

• Education Level
• Working experiences
• Each employment background
• Reason for leaving each employment
• Last drawn salary
• Expected salary
• Date of availability

Duties and Responsibilities

• Process customer orders and ensure timely and accurate order fulfilment.
• Handle inbound Goods Receipt Notes (GIN) and update inventory records accordingly
• Coordinate and execute inter-company inventory transfers.
• Maintain accurate records of inventory transactions and stock movements.
• Collaborate with other departments to ensure smooth order processing and inventory management.

Educations

• Minimum Secondary education and above
• At least 1 year of experience in warehouse administration or inventory management preferred
• Strong organizational and record-keeping skills
• Computer literate
• Proficient in Warehouse Management Systems (WMS) or inventory software
• Team player with good communication skills