Job Description
Board and Office Administration
• Maintenance of OHC's facilities, including workspaces, equipment and supplies. Ensure a clean and organized working environment for staff, locums and clients.
• Update and renew all insurance coverage matters for OHC
• Provide administrative support to the all staff and locums.
• Coordinate board meetings for the board of directors
• Report on financial standing of the OHC during quarterly board meeting
• Record meeting minutes of staff and board meetings
Finance
• Manage accounts payable processes, including invoice processing and payment authorization
• Monitor accounts receivable and provide timely updates and reports to board and management
• Work closely with an outsourced auditor to ensure accurate bookkeeping, tax compliance, and financial statements.
• Administer payroll and CPF payments, ensuring accurate and timely payments to staff
• Coordinate and manage banking processes and communication with OHC’s banker
• Provide information for and support the preparation of the annual budget
• Prepare, maintain and submit proper records for staff tax-filing purposes
• Support the development and maintenance of financial policies and controls
• Manage the annual financial audit process
• Support the grant application by providing data required for approved grants
Donor management
• Maintain accurate donor and donation records for decision-making and reporting
• Submit donor records to IRAS to implement tax deduction
Job Requirements
- Candidate should possess at least a Degree in Business Management and / or Finance discipline.
- Minimum 5 years of relevant working experience.
- Experience in Charity with IPC status is an added advantage.
- Good communication skills and able to exhibit leadership capabilities.
- A good team player and able to work independently.
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