Total 1,475 Full-time procurement administrator job vacancies in The Philippines

Role Summary

1. Provide administrative and operational support primarily to Manager, Food Division.

1. Ensure smooth processing of orders and excellent service to HORECA clients such as hotels, restaurants, and cafés.
2. Manager reserves the right to assign additional responsibilities or adjust job duties from time to time, with prior notice, in accordance with business needs

Key Responsibilities

1. Process daily orders from HORECA clients (restaurants, cafés, hotels) with accuracy of items, quantities, and delivery schedules
2. Coordinate closely with warehouse and delivery teams for timely fulfilment
3. Communicate with clients on order confirmations, stock availability, and delivery updates
4. Handle basic inquiries (pricing, product availability, delivery timing)
5. Build good relationships with regular customers (e.g., chefs, purchasing staff)
6. Suggest alternatives when items are unavailable
7. Update pricing and promotional information
8. Flag low stock or out-of-stock items to sales team

Responsibilities:

• Receive, process, generate, compile and monitor invoice payment on a daily/weekly/monthly basis in line with established payment cycles and client requirements

• Retrieve finance data with competency to review and analyze the data, reporting to line manager.

• Manage vendor, staff salary and ad-hoc spending

• Monitoring of Business health in an overall manner and report to line manager on a weekly basis or if required.

• Generate financial summaries for inclusion in monthly report following company Template

• Reporting and administrative support

• Liaise with Indian Team for meeting.

• Taking the lead of the Finance related manner and proposed method and solution for cost saving and related methodology.

Requirements:

• Min Diploma in related field.

• 2-3 years of Finance related experience.

• Willing to work in different time zone with other country Team.

• Very Strong Knowledge in using MS Excel

• Create and manage Pivot Tables in Excel for financial data analysis.

  EA Personnel Name: Jackie Ng

  EA Personnel No: R22109024

  EA License No: 95C5411

About ALPS

ALPS was set up in 2018 as part of Ministry of Health’s (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare.

As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 27 Public Healthcare Institutions (PHIs) in Singapore.

Our employees are key to our excellence – the heartbeat in sustaining our mission, developing new capabilities and re-engineering processes to future-proof Singapore’s healthcare supply chain landscape – making it more sustainable and resilient.

Job Overview

As an Assistant Manager/Manager, Procurement, you are to lead and oversee end-to-end Procurement activities for assigned categories relating to hospital products & services, ensuring alignment with clinical and operational requirements. Partner stakeholders across clinical, operational, and other functions to deliver procurement outcomes.

Work location will be located at Tengah Town District, hospital is not yet ready for operation.

Key Responsibilities

• Ensure sourcing of products and services is in alignment with clinical and operational needs.

• Drive and implement cost containment strategies, aligned with operational priorities and financial objectives.

• Manage end-to-end sourcing activities including evaluation, negotiation and award recommendation in accordance with procurement policies and governance framework.

• Continuous improvement initiatives to enhance procurement efficiency

• Prepare and deliver presentations to senior management

Requirements

• Degree in Engineering, business, supply chain or related discipline.

• Minimum 6 years of procurement experiencese

• Demonstrated experiences in supervising procurement team

• Process knowledge of procurement governance

• Proven analytical and negotiation skills

• Strong verbal and presentation skills, with the ability to communicate clearly with stakeholders at all levels

• Familiarity with SAP procurement module is required

• Proficient in MS PowerPoint and Excel

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your information to potential hiring managers for their consideration. All information will be treated with highest confidentiality.

An exciting career awaits you at ALPS. Join us to embark on a meaningful career that brings value and impact to the population. Apply now if that sounds like something you would like to be a part of.

Only shortlisted candidates would be notified.

Essential Job Functions:

• Supports the Contract team with administrative tasks
• Issues correspondence and progress payment documents to subcontractors.
• Prepares submission documentation for Letter of Award and Sub-Contract Agreement.
• Checks contracts documents for completeness.
• Distributes, uploads and maintains documents/ addendums/ clarifications electronically.
• Maintains proper filing system and procedures in the Contract Section.
• Updates and maintains ISO documents.
• Provides simple procurement advice as and whenever required.
• Any other duties as required.

Minimum Qualifications/ Job Experience:

• A Diploma/ Bachelor’s Degree in Science, Building, QS or Engineering.

Knowledge/ Skills/ Abilities:

• Good verbal and written communication skills.
• Good knowledge of MS Office suite.
• Good organizational and interpersonal skills.
• Able to work independently and as a team.

Handling of billing and office daily administration duty.
1. Accounting & Finance knowledge.
2. Microsoft office skills.
3. Able to communicate in English and Mandarin.
4. Good team player.

We are unable to apply work pass.

* Plan and coordinate administrative procedures and systems and devise ways to streamline processes

* Recruit and train personnel and allocate responsibilities and office space

* Assess staff performance and provide coaching and guidance to ensure maximum efficiency

* Ensure the smooth and adequate flow of information within the company to facilitate other business operations

* Manage schedules and deadlines

* Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

* Monitor costs and expenses to assist in budget preparation

* Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

* Organize and supervise other office activities (recycling, renovations, event planning etc.)

* Ensure operations adhere to policies and regulations

* Keep abreast with all organizational changes and business developments

Job Description

• Work with end users to define needs and objectives.
• Responsible for general IT operational activities in the area of supporting and maintaining user computers and printers.
• Monitor network devices (routers, switches, firewalls) to ensure seamless connectivity and address any issues promptly.
• Manage Windows Server environments, including installation, configuration, and maintenance and Implement security patches, updates, and backups.
• Manage firewalls, including Intrusion Detection and Prevention (IDP) and Intrusion Prevention System (IPS).
• Manage VPNs (Virtual Private Network) 7. Provide technical support through remote desktop session, email, phone, and face to face at user's workstation.
• Administer Active Directory, including user accounts, permissions, and group policies.
• Collaborate with vendors for hardware and software maintenance and upgrades and troubleshooting.
• Set up and manage user profiles, access controls, and authentication.
• Provide user support for login issues, password resets, and account management.
• Configure and troubleshoot email accounts, distribution lists, and shared resources.

Job Requirements

• Bachelor’s degree in computer science or related field.
• At least 3 years of system/network administration experience.
• Knowledge of Active Directory, DNS, DHCP, and Group Policy.
• Experience in administering network devices (routers, switches, firewalls).
• Experience in administering Windows Client and Windows Server Operating system
• Strong troubleshooting skills.

Job Overview

The Operations Administrator supports the daily operational and administrative functions of the e-waste management business. This role is primarily desk-based and focuses on documentation, coordination of logistics, and ensuring compliance with regulatory and company procedures.

Key Responsibilities

1. Handle daily administrative tasks related to e-waste collection, disposal, and recycling operations.
2. Prepare and process operational documents (e.g. delivery orders, invoices, service reports, manifests).
3. Coordinate scheduling of collection and delivery with drivers and operations team.
4. Maintain accurate records of incoming and outgoing e-waste materials.
5. Ensure proper filing and documentation in line with regulatory requirements (e.g. NEA compliance, audit readiness).
6. Liaise with internal departments to ensure smooth workflow and timely execution of tasks.
7. Monitor job progress and update records or systems accordingly.
8. Assist in inventory tracking and reporting of materials handled.
9. Support preparation of reports for management and compliance purposes.
10. Perform general administrative duties such as data entry, document control, and correspondence.

Requirements

1. Minimum GCE ‘O’ Level / Diploma in Business Administration or related field.
2. Prior experience in administrative or operations support role preferred.
3. Proficient in Microsoft Office (Excel, Word, Outlook).
4. Strong organizational and time management skills.
5. Detail-oriented with good documentation practices.
6. Able to work independently and as part of a team.
7. Good communication and coordination skills.

Working Conditions

1. Primarily office-based (desk-bound role).
2. May require coordination with warehouse and logistics teams.
3. Standard working hours (e.g. 5 or 5.5 days work week, depending on company practice).

Preferred Attributes

1. Familiarity with waste management or recycling industry is an advantage.
2. Understanding of compliance requirements in Singapore (e.g. NEA guidelines).
3. Responsible, reliable, and able to handle routine administrative workload efficiently.

Job Scope & Responsibilities

• Coordinate and execute import and export operations to ensure timely and accurate shipment handling.
• Prepare and process shipping documents for import and export activities, including Bill of Lading (B/L), Delivery Order (D/O), permits, and related documentation.
• Liaise with internal teams, shipping lines, vendors, and customers to ensure smooth delivery and clearance.
• Monitor shipment status and provide timely updates to customers. Responding promptly to enquiries.
• Ensure accurate and timely billing, vendor cost verification, and proper closing of job files.
• Maintain proper documentation and records in accordance with company procedures
• Perform ad-hoc duties as assigned.

Requirements

• Customer-focused, proactive, and detail-oriented. Strong organizational and coordination skills.
• Able to work independently and manage multiple shipments simultaneously.
• Good communication and interpersonal skills.
• Able to work in a fast-paced environment and meet tight deadlines.

Job Description

We are looking for a meticulous and organized E-Waste Marketing Administrator to support our marketing and operational functions. This role is primarily desk-based and focuses on documentation, coordination, and backend marketing support.

The ideal candidate is structured, detail-oriented, and comfortable handling administrative tasks in a regulated and process-driven environment.

Key Responsibilities

Marketing Administration

1. Assist in preparing and updating marketing materials (write-ups, online listings, simple visuals).
2. Post and manage content on platforms such as job portals, company listings, and social media.
3. Maintain records of marketing activities, leads, and campaign data.
4. Generate simple reports on marketing performance and outreach.

Operations & Documentation

• Handle daily operational paperwork (e.g. job orders, delivery orders, collection records).
• Maintain accurate documentation for e-waste collection, transfer, and disposal.
• Coordinate internally with operations team and drivers for scheduling and job updates.
• Ensure all records are properly filed and traceable for compliance purposes.

Administrative Support

• Perform data entry, document control, and filing (physical and digital).
• Assist in compliance-related documentation and submission (if required).
• Support general administrative duties within the department.

Requirements

• Minimum GCE ‘N’ / ‘O’ Level / Diploma in Business Administration, Marketing, or related field.
• Strong administrative and organisational skills.
• Proficient in Microsoft Office (especially Excel and Word).
• Comfortable handling detailed and repetitive paperwork.
• Able to work independently in a desk-based environment.
• Good written communication skills

Preferred Attributes(Non-Discriminatory)

• Meticulous with strong attention to detail and accuracy.
• Organized and systematic in managing documents and processes.
• Patient, consistent, and comfortable with routine administrative work.
• Responsible and dependable with good time management.
• Professional and clear in written communication.

Optional Add-On

• Stable working hours (office-based environment).
• Suitable for individuals who prefer structured, desk-bound work.
• Training will be provided for industry-specific processes.

Responsibilities

• Responsible for establishing, managing and maintaining prospective clients’ and transactions’ databases.
• Work with relevant departments to ensure database is updated
• Assisting team members in administrative work such as arranging for conference calls, meetings, transport, courier and other ad hoc duties.
• Responsible for invoices and following up of billings
• Maintain and manage online tracker for directors to track team members’ performance and current dealings)
• Providing direct marketing support
• Creating marketing materials such as Property Factsheets, Proposals and Presentations with support from in house graphic design team
• Liaise on the setting up of virtual data room and creation of user access. Prepare, upload and manage due diligence related items and documents in the virtual data room
• Supporting team members in their projects by managing NDA signings with prospective buyers, keeping track of their status, arrangement of viewings, updating of marketing progress reports, responsible for backing up of projects upon completion etc
• Assisting with expense claim for meals and transportation booking of business trips for director levels and above, getting relevant approvals etc
• Assisting executive director in planning with his meeting schedules
• Provides support to Leasing team for marketing events

Requirements

• 2 - 3 years of Relevant work experience

Qualified candidates are invited to submit their applications in (MSWord) format to

to Shaun Quek Yew Meng R1660732

shaunquek@recruitexpress.com.sg

Recruit Express Pte Ltd

EA Licence No: 99C4599

Only shortlisted applicants will be notified.

* Plan and coordinate administrative procedures and systems and devise ways to streamline processes

* Recruit and train personnel and allocate responsibilities and office space

* Assess staff performance and provide coaching and guidance to ensure maximum efficiency

* Ensure the smooth and adequate flow of information within the company to facilitate other business operations

* Manage schedules and deadlines

* Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

* Monitor costs and expenses to assist in budget preparation

* Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

* Organize and supervise other office activities (recycling, renovations, event planning etc.)

* Ensure operations adhere to policies and regulations

* Keep abreast with all organizational changes and business developments

The Central Contact Center Administrations (CCCA) team is responsible for supporting multiple Marketing Contact Center operations. The team ensures smooth daily administration, accurate lead management, efficient data entry, CRM operations, and reporting to facilitate business decision-making and drive growth. By working across centers, CCCA provides centralized operational excellence, ensures data quality and compliance, and partners with both internal and external stakeholders to strengthen communication, streamline processes, and enable analytical marketing evaluation.
 

Key Responsibilities 

• Execute daily operational tasks, including lead assignment, incentive issuance, booking processing, payment link creation, refund submissions, and data tracking.
• Perform accurate data entry, maintain Salesforce records, and ensure up-to-date assignment tracking.
• Respond professionally and promptly to inquiries via multiple communication channels.
• Provide admin support for routine and ad hoc tasks and projects.
• Follow SOPs to ensure compliance and service quality.
• Generate routine reports (daily, weekly, monthly) and fulfill ad-hoc data requests as assigned.
• Monitor workflows for errors or discrepancies and escalate issues to senior team members.
• Provide general administrative assistance to the team, including office duties and support to the Marketing Management Team.

#LI-TP2

Purchaser cum Project Administrator

• $3,800 basic + variable bonus
• Gul Circle, Singapore
• Monday to Friday, 8:00am to 5:30pm; Saturday, 8:00am to 12:00pm

A reputable and fast-growing construction firm, recognized for delivering quality projects and maintaining strong operational excellence, is seeking a proactive and detail-oriented Purchaser cum Project Administrator to support both procurement and project coordination functions.

Key Responsibilities

Purchasing Management

• Manage, plan, and oversee procurement processes across projects, ensuring compliance with company policies and procedures
• Evaluate sourcing options based on cost, quality, durability, and environmental considerations
• Source and procure materials to achieve optimal pricing, timely delivery, and required standards
• Maintain and update a comprehensive database of purchasing cost information for analysis and reference
• Prepare and issue purchase orders and related documentation with accuracy and in line with contractual requirements
• Generate procurement reports, providing key insights and performance metrics
• Collaborate with logistics, suppliers, and internal stakeholders to ensure smooth delivery and receipt of goods
• Work closely with project managers, quantity surveyors, and other team members to align procurement with project needs

Project Administration

• Prepare, organize, and manage project documentation, including contracts, purchase orders, and reports
• Coordinate and schedule meetings, including preparation of agendas and recording of minutes
• Monitor project progress to ensure milestones, deadlines, and deliverables are met
• Handle submissions and ensure timely coordination and responses from relevant parties
• Support project closeout processes and ensure all administrative requirements are completed
• Act as a key liaison between internal teams, facilitating effective communication
• Maintain regular communication with clients, addressing queries and providing updates
• Liaise with vendors, subcontractors, and suppliers to ensure timely delivery and proper documentation
• Assist in managing project financials, including invoice processing, payment tracking, and expense recording
• Maintain organized records of all project-related documentation (digital and physical)
• Track contracts and amendments, ensuring compliance with agreed terms
• Update and maintain project and vendor records
• Support accounts data entry, including recording supplier invoices and verifying invoices against purchase and delivery orders
• Perform general administrative duties such as filing, scanning, and record management
• Undertake additional administrative, accounting, or project-related tasks as assigned

Requirements

• Diploma in construction
• 2 years of experience in the construction industry
• Proven experience in procurement and project administration, preferably within construction or a related sector
• Strong knowledge of procurement processes, including sourcing, negotiation, and supplier management
• Strong negotiation and stakeholder management abilities

Accounts Payable & Accounts Receivable

• Review sales and purchase ledgers.
• Support intercompany billings and debtors/vendors reconciliation.
• Prepare commissions, payroll journals, and vendor payments.

Cross-functional Support

• Provide guidance to shared services and operations on day‑to‑day accounting matters.

Who We’re Looking For

• Minimum Diploma in Accounting & Finance or equivalent
• Minimum 1 years’ experience in related field

Interested candidates please send in your resume to:

Topaz Liang Huimin (CEI No. R1104500), email to: west1@recruitexpress.com.sg 

EA License No: 99C4599