Total 507 Senior Executive pr assistant job vacancies in The Philippines

Daily Admin duties

1. Monitoring of workers attendance, medical leave (MC), and leave application via the infotech system, including resolving timekeeping discrepancies and performing manual adjustment when required.

2. Handle general administrative tasks, including managing emails and documentation received through the admin inbox or workstation.

3. Prepare correspondence email, draft memo, letter for division admin purpose.

4. Attend to any admin coordination request from maintenance site in charge that may arise. Health, Hospitalization LOG registration, insurance claim, etc.

5. Liaise with HR team on any work permit expiry, cancellation and renewal of work permit and update to Division manpower register.

6. Coordination with transport operator for any transportation requirement as need by site.

7. Coordinate with dormitory operator for check-in and check-out of workers.

8. Update of worker location in division register if worker mobilize to another site permanently.

9. Liaise and admin process for resign personnel.

10. Liaise and admin process for new recruitment personnel.

11. Arrange and coordinate industrial training courses, including course bookings as required by site personnel.

Monthly Duties

1. Compile, check for error and generate timesheet for salary processing through info tech.

2. Collect, compile, arrange for respective monthly staff claim report for approval and claim.

Ac-hoc Duties

1. Festival gift arrangement for site client (CNY orange / Moon cake festival / year end dairies, etc)

2. Represent division to attend to any new company policy briefing, training as organize by Company.

3. Liaise with agent, HR, for resolving any arising matter concerning manpower welfare.

Yearly duties

1. Represent division for Company event (eg: as committee member for annual dinner, CSC races event, any games outing organizes by division or Company level)

2. Schedule name list for yearly medical check-up.

Requirements

• Diploma in any discipline
• 2 years experience in Admin function

• Handle day-to-day grant-related financial matters, month-end and year-endaccounts closing, and preparation of the monthly and year-end audit schedules
• Liaise with various departments in the collection of information and documents
• Prepare payroll certification for manpower claims
• Process claim submissions to funding organisations for funded projects
• Monitor funding accounts receivables for payment and follow up on collections
• Follow up with project teams on accounts with cost overruns
• Prepare monthly or quarterly report and statement to account owners
• Investigate and resolve user’s queries
• Prepare grant-related GST, corporate tax and other statistical submissions
• Process grant-related internal charge and reclassification requests
• Identify and perform clearing of offsetting transactions for grant-related balancesheet accounts
• Assist on grant-related internal and external audit matters
• Participate in process improvement projects
• Any other ad hoc duties assigned by supervisor

Requirements

• At least a Diploma in Accountancy
• Self-motivated and able to work in a fast-paced environment
• Proficient in Microsoft Office such as MS Word, Excel and PowerPoint
• Good communication skills; ability to communicate with various departments and levels
• Able to take pressure and work within tight deadlines
• Independent, meticulous and with positive attitude

For interested candidate, please email your resumes to denyse.tan@recruitexpress.com.sg

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

• Handle day-to-day refund functions including to execute timely refunds to customers and ensuring the accuracy of refund requests.
• Perform bank reconciliation and relevant monthly postings for financial accuracy.
• Ensure timely closure of GL accounts within timeline.
• Liaise with patients/ customer to address and resolve refund-related matters effectively.
• Work closely with Institution's Business Office on refund matters.
• Any other ad-hoc duties assigned.

Requirements

• At least Diploma in Accountancy or equivalent with at least 1-2 years relevant experience in Accounts Receivable.
• Proficient in Microsoft Office; SAP experience would be an advantage
• Possess good communication skills to communicate with stakeholders of all levels
• Able to work under pressure and within tight deadlines
• Outgoing personality that enjoys working with people
• Meticulous, high integrity and have a positive work attitude.

For interested candidate, please email your resumes to denyse.tan@recruitexpress.com.sg

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Key Responsibilities:

1. Data Processing, Documentation & Filing

• Perform data entry for new hires, ensuring all mandatory fields and documents are accurately completed.
• Assist the In Service team in updating staff data in myHR (e.g., Transfers, Re-designation, Contract extension etc.).
• Support offboarding data updates for resignees.
• Ensure all related documentation is properly P filed according to Service Level Agreements (SLAs).

2. Operational & Team Support

• Provide support to both the Onboarding and In Service teams during operational peaks.
• Help grant SharePoint access to users as required.
• Cover duties for colleagues who are on leave to ensure continuity of operations.
• Undertake any other ad hoc duties as assigned by the supervisor.

Job Requirements:

• Diploma holder
• Data management experience will be advantageous

Interested candidate, kindly send a copy of your resume to: healthcare7@recruitexpress.com.sg

Jessica Fong Zhi Tong [R1879124]

Email Address: healthcare7@recruitexpress.com.sg

Recruit Express Pte Ltd

EA Licence No: 99C4599

Job Responsibilities:

• Prepare month end closing and annual financial statements for clients
• Preparation of simple tax reports.
• Ensure firms’ service standard and reporting deadlines are met
• Liaise with clients, auditors and tax agents
• Any ad-hoc duties

Job Requirements:

• Degree in Accounting or professional qualification (CPA, ACCA or equivalent) is preferred
• At least 2- 3 years of experiences in handling similar position
• Familiar with Singapore Financial Reporting Standard (SFRS) or IFRS
• Dealing with preparing of full set of basic Financial Statements and basic
• Corporate Tax Returns for small to middle company (including Asset holdings company)
• Candidates with experience working in accounting service firm preferred
• Independent, organised and able to work at fast paced environment
• Basic knowledge of Excel / Word
• Candidates having experience on Audit or Financial due diligence preferred

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

RESPONSIBILITIES

We are seeking a motivated Assistant Warehouse Executive to support efficient inventory management and warehouse operations. This role is key in ensuring accurate stock control, smooth coordination of inventory movements, and effective support for procurement and reporting, contributing to overall operational excellence.

Job Responsibilities:

1. Inventory Management & Control

• Support and coordinate inventory activities at the company level alongside the inventory team.
• Review and evaluate Requisition Forms (RF) submitted to the warehouse to ensure purchases are justified based on project needs and stock requirements.
• Ensure all Purchase Requisitions align with approved RFs and inventory projections (project-based and average company usage).
• Maintain accurate inventory records by ensuring all stock movements (issue, return, recovery) are properly updated in the system (Task-hub).
• Assist in the creation and maintenance of inventory and service item codes for both warehouse and company-wide use.
• Liaise closely with the warehouse team on inbound and outbound shipments.

1. Process Improvement & Inventory Planning

• Monitor and control inventory transfers between locations and internal teams, ensuring accurate costing capture for E-job sheets.
• Analyze inventory consumption trends and generate reports on company usage.
• Ensure compliance with procurement procedures, avoiding direct purchases and working closely with the procurement team for cost control.
• Assess and recommend bulk or batch purchasing strategies to optimize cost efficiency and stock availability.

1. Inventory Analysis & Reporting

• Monitor and evaluate slow-moving and obsolete inventory items.
• Prepare inventory aging reports for management review.
• Follow up on stock write-offs, disposal, or sale of excess inventory.

1. Stakeholder Communication

• Maintain clear, professional, and effective communication with internal stakeholders and cross-functional teams.

1. Administrative Support

• Provide administrative and ad-hoc support as assigned by the immediate supervisor or Head of Department (HOD).

• Diploma or equivalent qualification in a relevant field.
• Minimum 1 to 2 years of relevant experience in warehouse or inventory management.
• Basic understanding of inventory processes, documentation, and reporting.
• Strong organizational skills with good attention to detail.
• Good communication and coordination skills.
• Proficient in Microsoft Office applications.

• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits:

• Transportation:
• Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
• Company-provided lunch bus for easy access to meals.
• Annual Leave:
• 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
• Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
• Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.
• Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Collaborative Team: Work in a supportive, idea-driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.

COMPANY DESCRIPTION

Founded in 1978 as Singapore's first family service centre, Allkin Singapore is a community-centric social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, build a brighter future, and inspire others to do the same.

RESPONSIBILITIES

The Assistant Social Worker / Counsellor will support the delivery of Families for Life @ Community services, with a focus on strengthening family relationships through preventive and upstream work with parents, grandparents, couples, and community partners.

Key responsibilities would include but are not limited to the following:

• Plan and deliver family life education talks, workshops, and group programmes for parents, grandparents, couples, and families.
• Support outreach and engagement efforts with key stakeholders, including schools, educators, community partners, religious organisations, and other agencies, to promote family life education and strengthen community partnerships.
• Lead the planning, development, implementation, and evaluation of family-related programmes and initiatives.
• Provide guidance and supervision to junior workers in programme preparation, delivery, and documentation.
• Contribute to clinical and practice competency development within the team, including case discussions and capability-building efforts.
• Support organisational projects and service development initiatives aligned with programme priorities.
• Maintain accurate programme records, reports, and evaluation data for monitoring and service improvement.
• Work flexible hours when required, including evenings and weekends.

• Degree or postgraduate qualification in Social Work, Counselling, or a related discipline; Registered Social Worker or Counsellor preferred
• Minimum 5 years of relevant experience in family life education, parenting/marital work, counselling, groupwork, or programme development
• Confident in facilitating seminars, workshops, and group sessions for adult participants.
• Experienced in programme planning, stakeholder engagement, and evaluation; prior supervisory experience is an advantage.
• Trained or accredited in relevant programmes (e.g. Triple P, Signposts, Purposeful Play, Prepare/Enrich); Applicants without these certifications should be open to attending relevant training.
• Proficiency in English as programmes will be conducted in English
• Strong interpersonal, facilitation, writing, and organisational skills; able to work independently and collaboratively.
• Passionate about supporting families — parents, grandparents, couples, and caregivers.

Liberte HR Services Pte Ltd is the designated recruitment partner for Allkin Singapore. As part of the hiring process, you may receive communication from them regarding this opportunity.

Duties and responsibilities

Handle general accounting (AR)

Prepare remittances,GIRO, cheques, and journals for all payments

Recording and posting transactions, inter-company charging in appropriate journals

Reconcile statement of account for suppliers

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286

Job Responsibilities:

• Provide full managerial and administrative support to the CFO and HODs.
• Coordinate the administrative and logistics aspects of meetings.
• Assist in the consolidation of agenda/materials for meetings.
• Produce minutes of meetings.
• Arrange travel and accommodation & support the expense claims.
• Undertake any other function-related duties and tasks assigned.
• Play key role in organization and/or coordination of events within own division as well as those that involve cross-divisional collaborations.
• Assist, provide ad-hoc assistance to the other Managers where necessary.
• Liaise for the purpose of information requests, provision, event/meeting coordination & confirmation, and ensuring adherence to company policies and procedures.
• Coordinate meetings and arrangements.
• Coordinate with other departments’ Coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.
• Disseminate information as requested.
• Process Travel Request System and Purchase Requisition System.
• Obtain necessary approvals for all purchase/travel requisitions & expense claims.

Job Requirements:

• Minimum of 5 years of secretarial experience with senior management.     
• Proficient in Microsoft Office skills (Word, Excel, PowerPoint, etc.)
• Posses good time management skills.                                   

Aaron Teo Yiau Bing

CEI Reg. No. R1103712

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Responsibilities: -

• Support the management and delivery of SG Cares programme-funded initiatives, ensuring all key performance indicators (KPIs) are met.
• Build and maintain strong relationships with key stakeholders, including community partners and volunteers, using various engagement platforms.
• Assist in the planning and execution of volunteer recognition and engagement activities to foster a positive, motivated volunteer base.
• Support in the assessment and planning for the charity’s volunteer manpower needs, identifying required skills and competencies.
• Ensure volunteers are equipped with the necessary training and resources to fulfil their roles effectively.
• Identify and cultivate potential sources of volunteers, managing volunteer enquiries and addressing feedback to ensure a seamless, supportive volunteer experience.
• Ensure operational risk, quality assurance, and compliance to maintain the integrity and impact of volunteer-led programmes.
• Support in the development and implementation of the strategic outreach programmes and activities to recruit new volunteers, raise awareness, and expand the charity’s volunteer network, ensuring alignment with the charity's mission and operational goals.

Requirements: -

• Minimum Diploma in social work or its equivalent.
• Experience in the social service sector will be an advantage.
• Strong inter-personal skills and ability to manage and motivate a pool of volunteers.

Job Description

• Deliver timely administrative and operational support to the CEO to facilitate effective leadership and decision-making
• Coordinate and manage CEO’s meetings, schedules, travel plans, and communications to optimize time and priorities
• Track and follow up on action items and ongoing business matters to ensure completion and progress
• Organize and maintain contracts, records, and business documentation to support operational compliance and accessibility
• Support daily business operations by managing administrative tasks that enable smooth workflow and project execution
• Facilitate coordination between project departments and cross-functional teams to enhance collaboration and project outcomes
• Liaise with external vendors, consultants, and business partners to maintain productive relationships and service delivery
• Manage ad-hoc administrative duties and tasks as assigned to support dynamic business needs
• Prioritize and multitask responsibilities independently in a fast-paced, evolving environment while maintaining accuracy and attention to detail
• Communicate clearly and professionally in written and spoken English to support internal and external interactions
• Demonstrate initiative, accountability, and a strong sense of responsibility in all assigned duties
• Be available to work on weekends as required to meet business demands

Requirements

• Diploma or degree in Business Administration, Office Management, or related field
• 2–5 years of relevant working experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Prominent Real Estate company
• Stable working culture
• Multiple Headcount

Our client, a leading Real Estate company, is seeking a meticulous and proactive individual to join their team as a Assistant Finance Executive. The ideal candidate should have experience in SAP S4 Hana and should able to handle full set of accounts.

RESPONSIBILITIES:

• Ensure timely completion of month-end and year-end closing deadlines.
• Manage the full range of Accounts Payable and Accounts Receivable functions.
• Assist with the monthly account closing process.
• Support the preparation of statutory financial statements.
• Monitor and follow up on credit control for tenants and purchasers.
• Prepare quarterly GST submissions.
• Compile and provide all requested information for internal and external audits.
• Perform other ad-hoc duties as assigned.

REQUIREMENTS:

• Diploma in Accountancy or equivalent qualifications.
• Minimum of 2 years of experience managing a full set of accounts.
• Proactive and detail-oriented.
• Able to multitask and perform well under pressure.
• Capable of working independently and collaborating effectively as part of a team.
• Experience with SAP S4 Hana FICO/Rise is preferred.

OTHER INFORMATION:

• Location: Central
• Working hours: 5 Days
• Salary: up to S$3,800 and Bonus (Salary will commensurate according to experience & qualifications)
• Challenging, open, engaging, collaborative and creative environment
• The Company strives to achieve employee satisfaction by providing attractive staff benefits, welfare & training programmes to all staff.

HOW TO APPLY:

Interested candidate, please submit your application by emailing a detailed copy of your updated Resume in MS Word Format to David Sia Yi Sheng (EA Personnel Reg. No. R1875905, Achieve Career Consultant Pte Ltd EA Licence No. 05C3451) by clicking “Apply Now” or contact David at david.sia@achievegroup.asia / 65909958 for a confidential discussion.

Please indicate the below information in your resume:

• Current & Expected salary
• Reason(s) for leaving
• Notice Period / Availability to commence work

YOUR SUCCESS IS OUR ACHIEVEMENT!

Notice:

We regret that only short-listed candidates will be notified. All applications will be treated with the strictest confidence. By submitting any application or resume to us, you will be deemed to have read & agreed to the terms of our Privacy Policy, and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration, and for our marketing EDMs which you may opt out by unsubscribing in the mailer. You may refer and access our website at www.achievegroup.asia/privacy-policy/ for more information.

Cessation of Collection of full NRIC Numbers:

In compliance with the Personal Data Protection Act and commitment to protect candidates’ personal data, Achieve Group will cease to collect, process or use full NRIC numbers during our screening and job application process.

Kindly ensure your resumes provided to us does not contain your full NRIC number and full home address during your job application.

Responsibilities

• Provide full secretarial and administrative support to the Director.
• Manage schedules, meetings, travel arrangements, and email correspondence.
• Handle flight, hotel, transport bookings, and expense claims.
• Coordinate with internal and external stakeholders on the Director’s instructions and arrangements.
• Assist with personal matters,including property-related coordination and liaising with personal driver.
• Support the purchase of business or corporate gifts when required.
• Prepare and arrange meetings and appointments.
• Handle ad-hoc duties and administrative tasks as assigned.

Requirements:

• At least 5 years of experience as a Personal Assistant or ExecutiveAssistant.
• Proactive, organised, and able to multitask in a fast-paced environment.
• Good communication skills with a positive and professional attitude.
• Able to handle confidential information with discretion and proficiency in Microsoft Office.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.
Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

PostingPersonnel: Ng Jwee Ken

Role Overview

We are seeking a highly organized, discreet, and resilient Executive Assistant to support our Principal in a multifaceted capacity. This role is a blend of professional post-investment management, high-level administrative support, and lifestyle asset coordination. The ideal candidate is a proactive professional with a "fast-paced execution culture", exceptional bilingual capabilities, and the ability to manage sensitive information with the utmost integrity.

Key Responsibilities

• Post-Investment Management: Track and manage the progress of various investment projects. You must possess professional communication skills and the ability to understand complex project dynamics.

• Administrative & Private Office Support: Manage the Principal’s bank accounts, visa applications, private travel arrangements, and daily administrative tasks.

• Business Translation: Provide high-quality Chinese-English interpretation and translation for both daily and formal business settings.

• Lifestyle & Asset Management: Assist with the management of lifestyle assets, including but not limited to fine wine, art, and luxury watches. This includes research, procurement, and inventory management.

• Stakeholder Coordination: Act as the primary liaison between internal departments, external project teams, and the Principal’s family office to ensure efficient and accurate information flow.

Requirements

Background & Experience:

• Proven experience as an Executive Assistant, Analyst, or Project Manager within a Management Consulting firm, Venture Capital/Private Equity firm (specifically in post-investment management), or a reputable MNC.

• Experience working with regional enterprises, including China-based businesses, is preferred. Candidate should be comfortable operating in a fast-paced and execution-focused environment.

• Excellent bilingual proficiency (English and Mandarin) to handle high-stakes business translations.

Core Competencies:

• Integrity: Unwavering ethics and a strong sense of values. You will be entrusted with sensitive assets and confidential information.

• Stability & Resilience: A "can-do" attitude with the grit to handle changing demands and high-pressure situations.

• Attention to Detail: Highly logical, rigorous in execution, and sensitive to numbers.

• Personal Attributes: We are looking for a professional who is composed, low-profile, and highly stable. Singaporeans or Permanent Resident are preferred.

What We Offer

• The opportunity to work closely with a visionary leader in a high-growth environment.

• Exposure to diverse investment projects and luxury asset management.

• A competitive compensation package commensurate with experience.

• Salary: $2800 - $3000
• Working Days: Mon – Fri (9am – 6pm)
• Working Location: Changi Airfreight Center

Job Responsibilities:

• Administrative support responsibilities include managing day-to-day tasks, office supplies, equipment, mail and other ad-hoc duties as assigned by department heads or managers.
• To source for good vendors for the company if needed and upkeep all company's assets, renewal of memberships, vehicle VPC and road-tax and insurance.
• Work closely with employment agencies and source for good candidates when required.
• Perform interview and select the right candidate for the company.

Requirements:

• Diploma in Human Resources 
• Training Provided
• Proficient in Microsoft Office

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580