Total 2 job vacancies by Vital Solutions Pte Ltd

Job Description:

1. Managing Trade documentation and operations for Paper business of the Company

2. Handle Import & Export documentations (BL / Packing List / Invoices / COO etc.)

3. Process and submit import L/C application to the bank, review export L/C and request amendments if any.

4. Coordinate with suppliers and/or their agent for documentation & shipping requirement.

5. Check shipment status and inform sales / customer of the status timely.

6. Check import shipping documents and ensure it complies with the contract.

7. Prepare export documents and ensure that it strictly complies with the letter of credit and/or customer’s requirement.

8. Monitor payment from customer against L/C or terms whichever applicable

9. Constantly co-ordinate with global teams to ensure timely delivery of the commodity

10. Gain in depth understanding of the current and future needs of clients and develop long term plans to realize the potential

11. Work with Senior Management to determine the effective direction and process for growing revenue and profits

Experience & Qualifications:

· A minimum of 3-8 years’ experience in Documentation and Trading Operations

· A knowledge of India and Africa Markets in Paper a must

· Knowledge of Navision ERP added advantage

· Should be a team player, willing to meet tight deadlines and able to work across time zones

· Excellent analytical and organizational skills

· Strategic Thinking – easily identifies customer needs and satisfies them

· Proficiency in Microsoft Office products including Outlook, Word, Excel, and PowerPoint

· Positive attitude, ethics, and international values which support our company's values and a healthy, high performance culture

Freight / Logistics & Trade Operations Intern

Summary:

The Freight / Logistics & Trade Operations Intern will support the logistics, trade operations, and sales teams in managing freight operations, coordinating with shipping partners, identifying cost-effective logistics solutions, and supporting commercial activities. This role offers hands-on exposure to global trade, shipping documentation, vendor management, supply chain coordination, and sales support within the paper industry.

Responsibilities:

Assist in coordinating international shipments (sea/air) with freight forwarders and shipping lines

Support in obtaining and comparing freight quotations from multiple vendors

Track shipments and ensure timely delivery, highlighting delays or issues

Maintain and update freight cost records, shipment data, and logistics reports

Assist in documentation related to exports/imports (BL, invoices, packing lists, certificates of origin, etc.)

Support trade operations including LC (Letter of Credit) documentation, customs compliance, and regulatory requirements across markets

Liaise with internal teams (sales, operations) to align shipment schedules and commercial timelines

Assist the sales team with order tracking, customer communication, and preparing commercial proposals and freight cost summaries

Coordinate with the sales team to provide landed cost estimates and logistics feasibility for new business opportunities

Identify opportunities for cost optimization and process improvement in logistics and trade operations

Support vendor onboarding and maintain relationships with freight partners

Assist with other logistics, trade operations, and supply chain projects as needed

Qualifications:

Bachelor's or master's degree program in Supply Chain, Logistics, International Business, International Trade, or a related field

Strong analytical and coordination skills

Good communication and stakeholder management abilities

Attention to detail, especially in documentation, data tracking, and trade compliance

Ability to work independently and in a fast-paced environment

Proficiency in Microsoft Office Suite (especially Excel)

Basic understanding of trade finance instruments (LC, BG) and Incoterms is a plus