Total 2 job vacancies by Ratel Pte. Ltd.

Personal Assistant to Managing Director (Sales & Project Operations)

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the Managing Director (MD), who oversees Sales and Project Operations in the elevator/escalator industry. This role requires strong administrative, coordination, and communication skills, with the ability to handle confidential matters and manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide comprehensive administrative support to the Managing Director, including managing calendar, meetings, appointments, and travel arrangements to optimize time and priorities
• Prepare accurate reports, presentations, and correspondence on behalf of the MD to facilitate informed decision-making
• Screen and prioritize calls, emails, and requests to ensure timely and appropriate responses
• Handle confidential information with discretion and maintain professionalism in all communications
• Track sales activities, proposals, and pipeline updates to support sales team effectiveness
• Prepare sales reports, dashboards, and performance summaries to monitor progress and outcomes
• Coordinate meetings with clients, partners, and internal sales teams to foster collaboration and alignment
• Follow up on sales leads, quotations, and contract documentation to support business development
• Support project tracking by monitoring timelines, milestones, deliverables, and documentation across multiple elevator projects
• Assist in preparing project status reports and operational reviews to keep stakeholders informed
• Act as a liaison between the MD and internal/external stakeholders to facilitate clear communication
• Organize internal meetings, record minutes, and track action items to ensure accountability
• Maintain organized digital and physical filing systems for efficient information retrieval
• Manage expense claims, invoices, and basic budget tracking to support financial accuracy
• Support event planning, client visits, and company functions to enhance stakeholder engagement

Required competencies and certifications

• Diploma or Bachelor’s Degree in Business Administration or related field
• 3–5 years of experience as an Executive Assistant or Personal Assistant, preferably with exposure to engineering, construction, or elevator industry
• Proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook)
• Ability to work independently, prioritize tasks effectively, and meet deadlines
• High level of integrity and ability to maintain confidentiality

Preferred competencies and qualifications

• Experience supporting senior executives in sales-driven or project-based environments
• Familiarity with project management tools or CRM systems
• Basic understanding of elevator/escalator industry or construction projects

Other Information

Reporting Line

• Reports directly to the Managing Director

Personal Assistant to Director

• Location: Singapore
• Job Type: Full-Time

Job Summary

Provide comprehensive administrative and secretarial support to a Director managing diverse businesses. Coordinate schedules, travel, communications, and projects to ensure efficient operations across multiple business units in a fast-paced environment.

Responsibilities

• Deliver comprehensive secretarial and administrative support to the Director to enable effective management of diverse business portfolios
• Manage and coordinate the Director’s daily schedules, appointments, and meetings to optimize time and priorities
• Arrange detailed travel itineraries, accommodation, and logistics to ensure smooth business trips
• Liaise proactively with internal teams and external stakeholders to facilitate communication and collaboration across businesses
• Track project progress, deadlines, and follow-ups to support timely completion of initiatives
• Prepare clear and professional reports, presentations, and business correspondence to support decision-making
• Handle confidential information with strict discretion to maintain trust and professionalism
• Support operational and administrative tasks across various business units to enhance workflow efficiency
• Perform ad hoc duties and personal errands as assigned to assist the Director’s needs

Required competencies and certifications

• Diploma or Degree in Business Administration or related field
• Minimum 3–5 years of experience as a Personal Assistant or Executive Assistant supporting senior management
• Demonstrated strong organizational and time management skills to handle multiple priorities effectively
• Excellent verbal and written communication skills to convey information clearly and professionally
• Ability to multitask and work independently with minimal supervision
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) to produce business documents and presentations
• High level of integrity, discretion, and professionalism in handling sensitive information

Preferred competencies and qualifications

• Experience supporting senior management or business owners to understand executive needs
• Exposure to multiple industries to adapt to diverse business environments
• Tech-savvy with comfort using digital tools to enhance productivity

Why Join Us

• Collaborate closely with a dynamic and entrepreneurial Director to contribute to business growth
• Gain exposure to multiple industries and business functions for broad professional development
• Access opportunities for learning and career advancement in a positive, fast-paced environment