Position Overview
The CEO Office Associate reports directly to the CEO and is a core member of the Office Management Team. This is a high‑potential, early‑career role designed for a motivated professional seeking broad exposure to executive‑level decision‑making and company operations.
The role provides structured support across business management, HR operations, and office administration, acting as a central coordination point to ensure execution, organization, and follow‑through. Over time, the position is expected to expand in scope and responsibility based on performance and capability.
Key Responsibilities
1. CEO & Business Management Support:
- Support the CEO in daily business management and coordination activities
- Prepare agendas, briefing materials, presentations, action logs, and follow‑up documentation for internal and clients’ meetings.
- Track key initiatives, priorities, and deadlines across the organization
- Coordinate with internal teams to ensure timely execution of CEO directives
- Assist with basic management reporting and internal business documentation
2. Human Resources Operational Support:
- Support core HR operations including onboarding, offboarding, employee documentation and external HR tool.
- Maintain accurate and up‑to‑date HR records and personnel files in the HR Tool.
- Coordinate recruitment logistics, including interview scheduling and candidate communication
- Support performance review cycles and internal HR processes
- Act as an administrative liaison between management and employees on HR‑related matters.
3. Office & Administration Management:
- Ensure efficient day‑to‑day office operations
- Manage relationships with office suppliers, service providers, and administrative vendors
- Coordinate calendars, meetings, travel, and logistics as required
- Support basic finance‑related administration, including invoice processing, approvals, and expense tracking
- Maintain structured processes, documentation, and administrative discipline across the office.
4. Process Improvement & Learning:
- Identify operational inefficiencies and recommend practical process improvements
- Take ownership of recurring workflows and administrative processes over time
- Gain end‑to‑end understanding of company operations through direct exposure to the CEO
- Progressively assume greater responsibility based on performance and learning capacity.
5. Partnership & External Coordination Support:
- Support coordination with financial institutions, partners, and external service providers under CEO guidance
- Assist in the preparation and organization of contracts, agreements, and related documentation
- Ensure proper follow‑up and record‑keeping for external engagements
Competency Requirements
- Bachelor’s degree in Business Administration, Management, Economics, Finance, Human Resources, or a related field
- 0–3 years of professional experience in business operations, administration, HR coordination, consulting, or a fast‑paced corporate environment
- Strong organizational, execution, and prioritization skills with high attention to detail
- Clear written and verbal communication skills; comfortable working with senior leadership and multiple stakeholders
- Solid understanding of basic business and administrative processes; ability to prepare structured business materials
- Basic analytical capability with willingness to learn performance tracking and data‑driven decision‑making
- High level of professionalism, discretion, and integrity in handling confidential information
- Proactive, adaptable, and eager to learn, with the ability to grow into broader responsibilities
