As Executive Assistant, you will serve as a force multiplier to senior leadership by helping leaders stay focused on the highest-value work. You will manage priorities, protect time, coordinate complex logistics, and ensure leaders are consistently well prepared for critical meetings and decisions.
You will be expected to operate with sound judgment, high discretion, and strong ownership in a fast-paced, global, matrixed environment. The role requires someone who anticipates needs early, handles complexity with calm precision, and uses digital tools and AI intelligently to simplify work and improve speed.
Work location can be Chennai / Vadodara / Gurgaon
Responsibilities
Strategic Executive Support: Provide senior-level support to Senior Operations Leaders, managing calendars, meetings, key communications, and competing priorities with a clear focus on protecting leadership time for the most important business outcomes.
• Gatekeeping and Prioritization: Autonomously manage and prioritize the executive's calendar and inbox, filter noise, draft routine responses where appropriate, and create space for deep work, decision-making, and critical leadership engagement.
• Global Travel Architecture: Coordinate end-to-end domestic and international travel, including flights, visas, accommodations, ground transportation, and detailed itineraries, while anticipating bottlenecks and adjusting dynamically across time zones.
• Meeting Planning and Briefing: Plan and coordinate leadership meetings, shape agendas with stakeholders, prepare briefing materials, consolidate pre-reads, and ensure leaders enter each discussion fully prepared and well contextualized.
• Meeting Follow-Through: Attend meetings as needed, capture clear notes, decisions, and actions, and drive disciplined follow-up to ensure momentum and timely completion of agreed next steps.
• Cross-Functional Coordination: Work seamlessly across teams, geographies, and seniority levels to align schedules, unblock issues, and maintain effective communication on behalf of the leadership team.
• Workflow and Technology Optimization: Leverage digital tools, automation, and AI to reduce manual work, improve planning, streamline administrative workflows, and save executive time through smarter operating routines.
• Confidentiality and Judgment: Handle sensitive business information with the highest level of professionalism, discretion, and trust at all times.
• Onsite Leadership Support: Provide practical support for onsite leadership meetings and events in the location where you are based, ensuring a smooth and professional experience.