Executive Assistant (Nearest MRT: Canberra MRT)
Full-time
Senior Executive
2 months ago
Location: 513 YISHUN INDUSTRIAL PARK A 768736Working hours: Monday to Friday: 9am to 6pmWith AWS Medical benefitsOther Employee BenefitsWalking distan.....
Location: 513 YISHUN INDUSTRIAL PARK A 768736
Working hours: Monday to Friday: 9am to 6pm
- With AWS
- Medical benefits
- Other Employee Benefits
- Walking distance from Canberra MRT/ close proximity to Yishun MRT
Responsibilities
- Serves as the CEO’s primary coordinator and liaison for internal and external relations.
- Manages the CEO’s calendar and activities to ensure maximum efficiency and value, while assisting with administrative, finance, and operational functions.
- Manages the CEO’s calendar and activities to ensure high value time utilization of the CEO in relationship to external and internal requirements. Briefs/updates the CEO on upcoming meetings and ongoing obligations.
- Acts as CEO’s liaison, attends meetings, takes minutes, prepares various materials for CEO’s reports; works with the CEO and senior management team to prepare materials for reports, and assists in ongoing communications and activities with all department.
- Ensures the timely preparation and presentation of materials for key external and internal meetings involving the CEO.
- Reviews the CEO’s email communications and assists in providing timely responses.
- Works with management and staff teams to prepare CEO for external meetings, presentations, and events, and ensures timely follow up of all action items.
- Organizes CEO travel arrangements and prepares expense reports.
- Prepares briefing memos and relevant updates for CEO on outstanding projects, identifies issues, develops contingencies, and suggests remedies.
- Assists with or manages special projects which may include PR, securing speaking engagements, or specific personnel and organizational development initiatives.
- Supports the CEO in dealing with confidential or sensitive personnel or other organizational matters.
- Collaborates with CEO to foster a success-oriented, positive, high integrity organizational culture.
- Performs duties such as data entry, correspondence, CRM database management and working on special projects.
- Support all department with other responsibilities when required.
Requirements:
- Diploma in any discipline
- Excellent organizational skills and attention to detail.
- Strong analytical and problem-solving skills.
- Independent and team player
- Effectively bilingual with good command of spoken and written English and Mandarin. (To communicate and liaise with Chinese speaking overseas and local counterparts/customers)
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