Total 2 job vacancies by Hotlotz Pte. Ltd.

Role Overview

Hotlotz is seeking a commercially minded and hands-on Finance Manager to lead the company’s finance function and to support our next stage of growth. This role is responsible for financial planning, management reporting, cash flow over and financial controls, while overseeing the day-to-day finance operations through the management of a Finance & HR Administrator. You will also partner closely with leadership to support decision-making, strengthen processes and to drive the performance and scalability of the business.

Key Responsibilities

Financial Planning & Analysis

• Own the budgeting, forecasting, and long-term financial planning

• Build and maintain robust financial models including forecasts for revenue, auction performance, margins, cost base and cash flow

• Deliver monthly and quarterly management accounts with clear variance analysis and actionable insights

• Track KPIs (including sell-through rate, commission margins, payment cycles)

Commercial & Operational Support

• Partner closely with leadership on pricing, commission structures, auction economics, and broader commercial decision-making

• Analyse auction and marketplace performance and profitability by category, client, and sale

• Support business cases, scenario modelling, and financial evaluation for new initiatives, categories, partnerships, or expansion opportunities 

Cash Flow & Treasury

• Monitor and forecast cash flow, including timing of buyer receipts and seller payouts

• Ensure adequate liquidity for consignor settlements

• Oversee payment cycles and working capital management

Financial Control & Compliance

• Maintain and strengthen financial controls, ensuring accuracy, completeness, and appropriate segregation of duties 

• Oversee reconciliations across bank accounts, payment providers, clearing accounts, and operational systems 

• Ensure timely and accurate tax filings, statutory submissions, and regulatory compliance requirements 

• Lead the year-end audit process and coordinate with external accountants, auditors, and other advisors as required 

• Ensure finance processes are well documented and capable of supporting scale

Team Management

• Manage and mentor the Finance & HR Administrator, providing guidance, structure and review across day-to-day finance operations

• Oversee and review the quality and timeliness of bookkeeping, accounts payable/accounts receivable processes, payroll support and reconciliations

• Improve systems, workflows, and controls as the business scales

Systems & Process Improvement

• Own finance systems (e.g. Xero, payment platforms, auction platforms)

• Identify and implement process improvements, automation, and integrations

Requirements

• Proven experience in a finance, FP&A, or finance management role, ideally within a transactional, operationally complex, or marketplace-based business

• Strong financial modelling and analytical skills

• Experience overseeing end-to-end finance processes, including reporting, controls, cash flow, and operational finance

• Confident working in hands-on role within a fast-paced, growing environment

• High attention to detail

• Experience with accounting systems (e.g. Xero) and payment platforms preferred

• Team management experience is advantageous

Role Overview

Hotlotz is seeking a highly organised and detail-oriented Finance & HR Administrator to support the day-to-day running of our finance and people operations. 

This is a hands-on role that includes bookkeeping, payment administration, reconciliations, payroll support, and HR administration. Working closely with the Finance Manager, Operations Manager and wider team, you will help ensure that financial processes run smoothly, records are accurate, and administrative systems are kept up to date.

This role is ideal for someone who takes pride in accuracy and is comfortable managing both routine processes and ad-hoc operational tasks in a growing business.

Key Responsibilities

Finance Operations & Bookkeeping

• Maintain accurate financial records in accounting system and related internal records

• Record and process transactions including sales, fees, expenses, and payments

• Assist with month-end and quarter-end close processes

• Support the Finance Manager with finance administration and reporting tasks as required

Accounts Payable & Receivable

• Process supplier invoices and prepare payment runs accurately and on time

• Support preparation of seller payouts

• Track incoming buyer payments and follow up on overdue amounts timely

• Assist with GST data preparation and related documentation

Reconciliations & Controls

• Perform regular bank reconciliations

• Reconcile payment platforms and clearing accounts

• Assist in resolving discrepancies between systems and accounts

• Help maintain accurate audit trails and support good financial controls

Auction & Transaction Support

• Support reconciliation of auction and marketplace transactions into financial records

• Ensure accurate allocation of payments, commissions, and seller proceeds

• Assist in identifying and resolving transaction issues

Queries & Communication

• Respond to buyer and seller finance queries

• Liaise with internal teams on payment and invoice matters

• Provide clear updates on payment status and timelines

Payroll Support & Employee Administration

• Assist in preparation and processing of payroll

• Maintain employee records and support onboarding/offboarding administration

• Assist with statutory submissions where required

• Help ensure employee expenses and reimbursements are processed accurately

• Support tracking of employee costs against budgets

HR Administration 

• Provide day-to-day administrative support for HR processes and systems 

• Maintain and update HR software, employee records, leave records, and key people data 

• Coordinate onboarding and offboarding administration, including documentation, system setup, and internal checklists 

• Support the scheduling and administration of HR-related activities, reviews, training, and key dates 

• Help ensure HR policies, documentation, and internal records remain organised and up to date

Requirements

• Previous experience in bookkeeping, finance administration or operations

• Proactive, dependable, and willing to take ownership of day-to-day administrative processes

• Strong attention to detail and a high level of accuracy

• Good communication skills, and comfortable with handling external queries

• Proficiency in Excel/Google Sheets, and familiarity with accounting systems (e.g. Xero) 

• Organised, proactive, and able to manage multiple priorities