Core responsibilities:

• Assist CRO to plan and launch public relation programs for the construction projects, such as preparing circulars, letters and notices.
• Conduct survey on existing condition, such as: spalling concrete and ceiling leakage etc. as well as taking measurement.
• Plan and coordinate assigned work to be carried out in a timely manner.
• Handle enquires, feedback and complaints pertaining to the projects as well as follow-up on actions to resolve it.
• Work closely and ensure smooth operation procedure during upgrading work between the relevant parties such as residents, contractors, consultants and authorities like the Town Councils and Housing Development Board (HDB) etc. as well as take proactive measures in mitigating complaints arising from the construction activities.
• Show, explain and demonstrate to residents and/or tenants the location and purpose of retrofits provisions.
• Maintain good rapport and positive relations with the residents and/or tenants.
• Conduct regular visits to residents and/ or tenants affected by the works to gather feedback and keep them posted of the work schedule’s changes and impacts.
• Perform administrative/clerical duties.
• Ad-hoc duties as assigned.

Core responsibilities:

• Handle and resolve conflicts, feedback and complains pertaining to the construction projects.
• Plan and launch public relation programs such as: preparing circulars, letters and notices to public and/or tenants/ residence.
• Attend dialogue sessions with the Client, Resident Committees, Citizens’ Consultative Committees, Town Councils and any party as directed.
• Attend and provide administrative assistance and logistic support in Construction Working Committee meeting, as and when directed by the SO Representative.
• Conduct regular visits to residents/tenants affected by the works to gather feedback and keep them posted of work schedule changes and impact.
• Conduct regular visits to residents and tenants affected by the works to gather feedback and keep them posted of work schedule changes and impact.
• Work closely with all contractors and take proactive measures in mitigating all complaints arising from the construction activities.
• Develop positive relationship and maintain good rapport with residents and different stakeholders.
• Participate in project's meeting, record minutes of meetings pertaining to the assigned project.
• Maintain proper record of all PR cases, correspondences and communication materials.
• All other associated co-ordination and submission works and documentations.
• Perform administrative and clerical duties.
• Ad-hoc duties as assigned.

Core responsibilities:

• Prepare/review month-end-closing and year-end closing with variance analysis inclusive of reconciliations and audit schedules
• Support preparation of compilation reports and financial statements
• Preparation of GST reporting including GST Form 5 on quarterly basis
• Support LC/TR/HP activities
• Prepare journal vouchers e.g. depreciation, accrued retention, revenue recognition, cost of sales and attributable profit based on output method
• Review tax invoice, petty cash reimbursement, payment vouchers, sub-con payments, bank reconciliations etc.
• Prepare Revenue Sheet on a monthly basis
• Handling full set of accounts including consolidation accounts
• Ensure adherence to the AFM and Accounting Policies
• System Administrator for CCS
• Train/Coach/Mentor/Develop Accounts Assistants
• Liaising with external parties e.g. auditors, bankers, corporate secretary, tax agents, customers and suppliers etc.
• Support budget preparation, forecasting and cash flow projection/management
• Handle tax matters such as preparing ECI for submission to tax agent and review of tax computation prepared by tax agent
• Support corporate secretarial matters
• Ad-hoc activities as assigned by the Supervisor or Management

Job Specifications

Minimum Educational Qualifications/Experience required:

Diploma or Degree in Accounts/Finance/LCCI – Min 5 Yearsexperience

Special requirements:

• Good written and spoken English
• Full set accounts
• Accounting Software knowledge required
• Excellent teamwork skills
• Meticulous and can work under pressure
• Able to work independently with minimum supervision
• Proficient in Microsoft Office particularly in MS Excel and MS Word skills

The final job designation will be determined based on candidate qualifications and experience.

Core Responsibilities:

Purchasing Management:

• Manage, plan and monitor the procurement process for all projects, ensuring adherence to established procedures and policies.
• Understand and evaluate procurement between different alternatives in terms of cost, quality, durability and environmental aspects.
• Source and purchase of materials in order to obtain best cost, on time delivery and acceptable standards.
• Establish and maintain a database of purchasing cost information for reference and analysis.
• Prepare and issue purchase orders, and other project-related documents as necessary, ensuring accuracy and compliance with project requirements and contractual obligations.
• Provides procurement reports for projects, highlighting key metrics and insights.
• Collaborate and communicate with logistics personnel, customer service representatives, service providers, and others involved in the shipment and receipt of products.
• Collaborate with managers, quantity surveyors, and other stakeholders to coordinate project activities effectively.

Project Administration:

• Prepare, file and manage project-related document such as contracts, purchase orders and other related reports.
• Schedule and organize meetings, including project team meetings, client meetings and subcontractor meetings. Prepare meeting agendas and minutes.
• Assist in tracking the progress of the project, ensuring that milestones, deadlines, and deliverables are met according to the project plan.
• Handle the submission of documents and ensure timely responses from all parties.
• Assist with the closeout process and ensure all administrative aspects are complete.
• Serve as a point of contact for internal team members, facilitating communication between project managers and other project staff.
• Maintain open lines of communication with clients to provide project updates, address inquiries and ensure client satisfaction.
• Liaise with vendors, subcontractors and suppliers, ensuring that materials are delivered on time and all necessary paperwork is completed.
• Assist in managing project-related financial transactions, including processing invoices, tracking payments to vendors and subcontractors and maintaining records of expenses.
• Keep organized records of all project-related documentation physical or digital for easy access and retrieval.
• Maintain and track project contracts and amendments, ensuring compliance with the terms and conditions.
• Maintain and update project as well as vendor files (both digital and hardcopy).
• Assist in data entry for accounts, including recording supplier invoices.
• Check invoice details against purchase orders and delivery orders.
• Assist in general administrative duties such as filing, scanning, documentation and record maintenance.
• Perform any other administrative, accounting or project related tasks as assigned by the management.