Total 6 job vacancies by Gulf Asia-pacific Pte. Ltd.

Responsibilities:

• Coordinate and maintain billings and reports, verify all billings are complete and reconciled to the general ledger.
• Manage and monitor customer payments, including posting incoming funds, preparing AR ageing reports, send out SOA.
• Manage and maintain customer master data in the system, ensuring all required approvals and supporting documentations are properly submitted
• Coordinate and liaise with internal parties to support intercompany activities.
• Coordinate and liaise with auditors on AR related matters.
• Ensure compliance with financial reporting standards and GST regulations.
• Perform any other duties as assigned

Requirements:

• Diploma or Degree in Accountancy, Finance or equivalent.
• Minimum 5 years’ related work experience, preferably with previous audit background.
• Proficient in MS Word, Excel and PowerPoint.
• Experience with SAP is an added advantage.
• Experience – 2 to 3 years’ experience in manufacturing company preferred
• Experience in finance shared services is preferred
• Good communication and organizational skills.

To provide exceptional customer service through efficient order management, effective communication, and seamless coordination across internal teams. This role ensures customer satisfaction, accuracy in order processing, and compliance with company standards, supporting overall business growth and operational excellence.

Order Management

- Manage the end-to-end order fulfilment process, from order receipt to delivery and invoicing.

- Ensure accuracy in processing customer purchase orders, sales contracts, and related documentation.

- Monitor order status proactively and keep customers updated on delivery timelines.

Customer Relationship Management

- Act as the first point of contact for customers, addressing inquiries, complaints, and service issues.

- Build strong relationships with key accounts and distributors to enhance customer satisfaction.

- Collaborate with sales and supply chain teams to align customer needs with plant capability.

Logistics & Coordination

- Coordinate with production planning, warehouse, and logistics teams to ensure on-time delivery (OTIF).

- Track shipments, resolve transport issues, and ensure all export/import documentation complies with regulatory requirements.

- Liaise with freight forwarders and third-party logistics providers when needed.

Reporting & Process Improvement

- Prepare regular reports on customer service KPIs such as OTIF, order accuracy, and complaint resolution.

- Support continuous improvement initiatives to streamline order management and enhance customer satisfaction.

- Assist in developing and implementing standard operating procedures for customer service excellence.

Education & Qualifications

- Diploma/Degree in Business, Supply Chain, or related field.

- 4 to 7 years of experience in customer service, preferably in lubricants, chemicals, or FMCG industries.

- Experience in order management, exports/imports, and documentation (e.g., LC, shipping, customs).

- Strong knowledge of ERP systems (SAP/Oracle or equivalent) and Microsoft Office.

- Excellent communication and interpersonal skills.

- Ability to work independently under pressure and manage multiple priorities.

Technical Skills

- Customer-Centric Mindset

- Problem-Solving & Escalation Handling

- Strong Organizational & Multi-tasking Skills

- Collaboration & Teamwork

- Attention to Detail & Accuracy

- Proficiency in ERP / O2C Systems

We are looking for an Operations Executive to support terminal, marine, and white-label logistics operations involving petroleum products, lube oils, and packaged goods. This role sits at the heart of daily operations and requires strong coordination across terminals, barges, transporters, customers, and internal teams.

You will manage order execution, inventory, documentation, and billing, while supporting 24/7 operational requirements in a fast moving environment with tight lead times and high service expectations.

Key Responsibilities

• Execute customer orders and coordinate deliveries via terminal, barge, truck, and warehouse operations

• Manage daily operational activities for base oil, diesel, LSMGO, lube oil, and white label products

• Coordinate closely with terminal operators, loading masters, barge operators, transporters, and warehouse teams

• Monitor inventory levels and ensure accurate stock reconciliation

• Handle operational documentation and billing, including storage charges, handling charges, and related cost items

• Prepare and verify shipping, delivery, and commercial documents & other adhoc duties

• Apply and manage export and import permits in compliance with Singapore regulations

• Support urgent and short lead-time customer requests, including after-hours coordination when required

• Act as a key contact point for customer enquiries related to orders, deliveries, and schedules

• Maintain accurate records in SAP and ensure master data is set up correctly for new products or customers

Core Skills & Competencies

• Strong coordination skills – able to manage multiple stakeholders and moving parts simultaneously

• Operationally hands-on – comfortable dealing with day-to-day execution, last-minute changes, and urgent escalations

• Attention to detail – especially for inventory tracking, documentation, and billing accuracy

• Commercial awareness – understands contracts, storage charges, and cost recovery

• System-savvy – working knowledge of SAP (SD/MM) or similar ERP systems

• Communication skills – able to liaise clearly with customers, vendors, terminal staff, and internal teams

• Problem-solving mindset – able to troubleshoot operational issues calmly in time-sensitive situations

Work Style & Attributes

• Comfortable supporting 24/7 / after-hours operations on a rotational or on-call basis

• Able to perform in a fast-paced, high-pressure environment with short lead times

• Proactive, reliable, and takes ownership of tasks through to completion

• Team player with a practical and solutions-oriented approach

Essential Criteria

• Diploma or Degree in Supply Chain, Logistics, Maritime Studies, Business, or related field

• 2–5 years of operational experience in terminal operations, marine logistics, petroleum, chemicals, or manufacturing supply chains

• Prior exposure to terminal, vessel, or tank storage operations is highly advantageous

Why Join Us?

• Exposure to marine, terminal, and petroleum logistics operations

• Hands-on operational role with end-to-end visibility

• Opportunity to work with multiple stakeholders across the supply chain

• Suitable contract role for professionals who enjoy dynamic, operations-driven environments

A. Strategic Procurement & Category Management

• Lead end‑to‑end procurement activities (RFQ/RFP, supplier evaluation, negotiations, award recommendation) for indirect materials, consumables, packaging components, and services.

• Apply Total Cost of Ownership (TCO) and risk‑based sourcing methodologies aligned with Singapore’s procurement governance expectations.

• Develop category strategies, including supplier rationalisation, dual‑sourcing models, contract frameworks, and cost‑reduction initiatives.

• Identify and execute measurable savings programs, benchmarking against regional market indices and global commodity trends.

• Ensure full compliance with company procurement policies, audit requirements, and MAS/regulatory expectations where applicable.

• Material sourcing based on sustainability goals and direction of company

B. Supplier & Vendor Management

• Manage day‑to‑day supplier engagement, performance monitoring, and issue resolution.

• Drive supplier development initiatives, including lead‑time improvements, cost and waste reduction, and quality enhancement.

• Support vendor onboarding including due‑diligence checks, certifications, sustainability requirements (e.g., ISO, ESG commitments).

• Participate in contract and SLA discussions to ensure robustness of commercial terms, risk management, and service levels.

• supplier management and score rating

C. Inventory, Materials & Operational Support

• Analyse usage trends, safety stock levels, and planning parameters to forecast consumable requirements.

• Collaborate with warehouse, operations, and QC to ensure supply continuity and mitigate shortages.

• Support coordination of hazardous/regulated waste collection (e.g., drums, IBCs) in compliance with NEA and local regulations.

• Monitor slow‑moving inventory and work with cross‑functional teams on mitigation actions.

D. Packaging & Regulatory Documentation

• Liaise with suppliers on packaging specifications, artwork accuracy, quality standards, and cost proposals.

• Create, update, and validate product labels in compliance with regulatory standards and customer requirements.

• Manage Safety Data Sheet (SDS) submissions and coordinate with logistics partners (e.g., DHL) to meet export documentation requirements.

• Prepare FTA, COO, and customs documents, ensuring compliance with Singapore Customs and international trade regulations.

E. Continuous Improvement & Digital Enablement

• Identify opportunities to automate procurement workflows and enhance visibility through SAP dashboards and procurement analytics.

• Participate in Supply Chain transformation projects including digitalization, sustainability, and vendor risk assessments.

• Support internal audits, ISO requirements, and compliance reviews as required

Key Skills and Personal Attributes
- At least 5+ years of procurement or supply chain experience in manufacturing, chemicals, lubricants, FMCG, or related sectors.

- Excellent communication skills with the ability to work with both internal stakeholders and external suppliers.

- Strong planning, coordination, and multitasking abilities.

- High attention to detail and strong follow through.

- Collaborative team player with a proactive, solution oriented mindset.

- Ability to work independently with minimal supervision while managing day to day procurement operations.

Essential Criteria
- Diploma or Bachelors degree in supply chain (or equivalent).

- Experience in a similar position is desired

- Must have experience in customer relationship development.

- Able to demonstrate an overall understanding of the contract negotiation process (i.e., how negotiations are set up, who participates, what issues are discussed); knows a variety of effective negotiation techniques

- Capability to translate customer requirements into business opportunities

This role exists to ensure the integrity and accuracy of the company’s financial records by managing the full spectrum of general ledger activities. The General Ledger (GL) Accountant is responsible for maintaining a disciplined financial closing process, ensuring compliance with accounting standards, and providing reliable financial information to support business decisions.

Responsibilities

·       Lead and review full set of GL activities and ensure accurate, timely month-end and year-end closing

·       Perform balance sheet reconciliations and maintain schedules for accuracy and completeness

·       Handle fixed assets, accruals, prepayments, and GST preparation

·       Ensure compliance with accounting standards, and liaise with auditors, tax agents, and internal stakeholders

·       Support intercompany transactions and reconciliations

·       Perform other ad-hoc finance duties as assigned.

Requirements

• Diploma / Degree in Accounting, Finance, or related field.
• 2–5 years of relevant GL/accounting experience
• Experience in ERP systems (SAP preferred).
• Strong analytical, problem-solving, and communication skills
• Able to work independently and meet deadlines

Additional Information

• Only candidates with relevant GL experience will be considered.
• SAP experience will be an advantage.

The Assistant Production Manager supports the Plant Manager in overseeing daily operations of the lubricant blending plant, including blending and filling activities. The role ensures safe, efficient, and high-quality production while optimizing manpower, equipment utilization, and process performance. This position plays a key role in coordinating blending operations, SAP transactions, and continuous improvement initiatives.

Blending & Filling Operations

• Oversee daily blending and filling operations to meet production targets

• Ensure filling lines (drums, pails, IBCs, small packs) run efficiently

• Minimize product loss, contamination, and rework

• Ensure flushing, blending and filling processes adhere to Standard Operating Procedure (SOP)

• Coordinate with planning and warehouse teams to ensure raw materials and additives are available for production.

• Troubleshoot process deviations and escalate when required

SAP & Production Coordination

• Oversee creation and release of job orders in SAP

• Maintain accurate inventory movements (raw materials, additives, finished goods)

• Coordinate closely with planning, tank farm and warehouse teams

Manpower Management

• Supervise production supervisors, team leaders, and operators

• Plan manpower allocation across blending and filling operations

• Manage overtime planning, including extended or weekend production

• Drive discipline, accountability, and team performance

Safety, Health & Environment

• Ensure compliance with Singapore safety regulations and company policies

• Enforce proper PPE and chemical handling procedures

• Participate in incident investigations and implement corrective actions

Quality Control & Assurance

• Ensure blending accuracy and product meets specifications

• Investigate and resolve quality deviations or product non-conformances.

• Prevent cross-contamination and ensure proper tank flushing practices

• Actively participate in customer complaint investigations and lead or support implementation of corrective and preventive actions (CAPA)

Continuous Improvement

• Drive initiatives to improve Blending cycle time and filling line efficiency

• Support Lean projects to reduce waste and losses

Reporting & KPIs

• Track and report:

o Production output vs KPI

o Losses / yield variance

o Safety performance

• Analyse data and propose improvement actions

Requirements

Education & Experience

• Diploma/Degree in Chemical, Mechanical, or related engineering field

• 5–8 years in lubricant, chemical, or process manufacturing

• At least 2–3 years in a supervisory role

Skills & Competencies

• Strong knowledge of blending and liquid handling systems

• Familiar with DCS/SCADA systems

• Hands-on experience with ERP/SAP production processes

• Strong problem-solving skills (RCA, CAPA)

• Leadership and team management capability

• Good communication and stakeholder management skills

• Lean / Six Sigma certification or experience is preferred

• Experience handling customer complaints or quality investigations