Role Overview
We are a small SME seeking an Accounts, HR &
Administrative Assistant whose primary responsibility is accounts
support, with additional junior HR and office administrative duties.
Company Overview
Gauging & Automation Pte Ltd is an Industrial Process
Control & Instrumentation company renowned for its highly acclaimed Tank
Gauging System and a wide range of Process Control, Automation &
Instrumentation Systems. Founded in 1991, it serves the Oil & Gas,
Petrochemical, Chemical, Pharmaceutical, Energy, Power, and Oil Terminal
sectors. The company also operates in Water & Waste Water Reclamation,
Building Monitoring Systems, Green Energy, Data Centre, and Semiconductors.
Gauging & Automation is the sole distributor for leading brands including
Emerson Automation Solutions, Siemens Process Instruments, and others. The
company is known for its professionalism, customer-centric service culture, and
long-term partnerships, supported by a dedicated team and comprehensive service
capabilities.
As a small team, the role is varied but well-paced, allowing the successful
candidate to support different functions while maintaining a reasonable and
well-balanced workload.
Key Responsibilities
1. Accounts Assistant (Primary Role)
- Perform
general accounting administrative work, reporting to the Company
Accountant
- Process
Accounts Payable (AP) and Accounts Receivable (AR) transactions
- Issue
Statements of Account (SOA) and follow up on outstanding payments
- Handle
and process staff expense claims
- Generate
tax invoices from GRN and prepare monthly currency reports
- Maintain
and monitor fixed assets records
- Assist
with quarterly GST reporting and filing
- Support
daily accounting work using the company’s cloud-based accounting / ERP
system
2. Junior HR Support (Secondary Role)
- Support
recruitment activities, including interview coordination
- Assist
with employee onboarding and offboarding processes
- Maintain
employee records and HR documentation (digital and physical)
- Track
employee leave and provide basic payroll inputs
- Assist
with work permit applications and renewals with MOM
- Help
with registration of external training courses for staff
- Update
employee training records and follow up with course external vendor rating and Trainee feedback
forms
- Handle
basic employee queries professionally and confidentially
3. Administrative & Office Support
- Complete
and submit vendor registration, pre-qualification, and onboarding forms
- Maintain
and update company profiles on customer and procurement portals
- Coordinate
with internal teams to collect required documents
- Track
submission status, approvals, renewals, and clarifications
- Maintain
organised records of:
- Submitted
forms
- Supporting
documents
- Approval
confirmations
- Manage
document version control and prepare standard templates
- Provide
general office administrative support as needed
- Generate, Maintain and Track customer satisfaction
form and feedback for ISO qualification
- Procurement
and inventory support for office and projects
Working Environment
- Small
SME team with manageable workload
- Exposure
to accounts, HR, and admin, providing good learning opportunities
- Structured
processes with flexibility typical of a small organisation
- Role
involves a mix of routine tasks and light coordination, not
constant fire-fighting
Requirements & Skills
Experience & Qualifications
- Minimum
2–3 years of experience in an Accounts Assistant or
accounting-related role
- Prior
exposure to HR or administrative support is an advantage
Skills & Competencies
- Familiar
with cloud-based accounting or ERP systems
- Proficient
in Microsoft Excel
- Able
to multitask and work independently with minimal supervision
- Detail-oriented,
organised, and reliable
- Willing
to support multiple functions in a small team environment
As we are a small SME, the role offers exposure to
different functions while maintaining a reasonable and well-balanced workload.
