Total 2 job vacancies by Fidentem Singapore Pte. Ltd.

Manager, Corporate Secretarial Services

This position is an urgent hire to manage our Corporate Secretarial team and is a replacement for an employee who recently left the company. The primary responsibility of this role is to act as Company Secretary for Singapore entities and as the Qualified Individual for ACRA purposes. This is a mandatory requirement for the position.

Reports To: Client Services Director, Singapore Office

Minimum Experience

• Minimum 5 years of experience in a Corporate Secretarial Services position.
• Professional qualifications such as ICSA are preferred.
• Must be capable of acting as the Qualified Individual for ACRA purposes.

Job Description

Responsible for providing a full scope of corporate administration services for a portfolio of Singapore companies, including:

• Acting as the primary point of contact for international clients to assist in the establishment of new trust and corporate structures and their ongoing administration.
• Managing new client company business acceptance and due diligence procedures for Singapore companies.
• Handling new corporate bank account applications.
• Overseeing ongoing administration and ensuring compliance with statutory requirements.
• Managing terminations, liquidations, and striking-off of corporate structures.
• Issuing timely invoices to clients and ensuring prompt collection of outstanding debts.
• Liaising with the Accounting Department to ensure financial statements are completed on a timely basis for companies under administration.
• Maintaining corporate records and internal files.
• Processing Employment Pass and Dependant's Pass applications for client corporate structures.
• Supervising and providing on-the-job training and development for a Junior Trust and Corporate Officer.
• Maintaining the Client Management Information System (IBIS) database.
• Liaising with the Compliance Officer for annual client reviews, addressing any deficiencies identified during the review process, and handling other ad hoc administrative requirements as needed.
• Acting as Resident Director for selected Singapore client entities.
• Acting as the Qualified Individual for ACRA purposes.

Personal Attributes

• Minimum 5 years of relevant professional experience.
• Strong knowledge of Singapore corporate law and best practices.
• Excellent organizational skills with the ability to manage multiple tasks efficiently and effectively.
• Strong attention to detail.
• High level of professionalism and appreciation for client confidentiality and sensitivity.

Regulatory Management

Timely manage regulatory changes, updates and obligations such as gap analysis, update policies and procedures to ensure timely implementation and compliance and perform an annual review of relevant policies & procedures.

AML/CFT

Fulfil AML/CFT role and responsibilities in accordance with Group AML/CFT Policy, ensuring timely turnaround for onboarding, periodic reviews, ad-hoc KYC reviews are timely completed, effective transaction monitoring reviews, comprehensive investigation and assessment, timely escalation/reporting with due actions taken on suspicious transactions/activities, incident reporting, exceptional handling applications.

Enterprise-Wide Risk Assessment

Support relevant offices with the annual review of ML/TF Risk Assessment Methodology, periodic EWRA exercise, analysis, risk treatment actions plans and narrative reporting to the Board and Senior Management.

FATCA & CRS

Ensure timely compliance of all FATCA and CRS requirements and obligations for the relevant operating entities and client entities, provide advisory, ensure accurate classification and identification including self-certification of reportable accounts; registration as necessary; reporting of reportable accounts; sampling checks and rectification of deficiencies; and submission of concise progress updates to stakeholders on a regular basis.

Personal Data Protection

Support relevant offices to comply with internal policies and procedural requirements, provide training to staff, undertake periodic compliance monitoring and reviews as the second line of defence, and provide advisory on control procedures and enhancements.

Create ongoing risk awareness/education and training for staff, improve documentation in accordance with internal Guidelines on Documentation and Minutes.

Compliance monitoring & thematic reviews

As a second line of defence function, perform compliance monitoring and thematic reviews as directed by the Director, Group Compliance and/or Board and Senior Management of relevant offices, provide reports of observations, findings and recommendation.

Management Information Reporting

Timely provide accurate and concise progress updates via MI Reporting (including detailed data tracking) to stakeholders monthly.

Regulatory & Audit

Support with all aspects of regulatory, audit and independent review related communications, requests, inspections, process and ensure all information is timely provided, accurate, complete and appropriate. Support the first line of defence, Board and Senior Management with all related deliverables including remedial actions, risk management actions and enhancement to control framework in a comprehensive manner and to stipulated deadlines. Closely and effectively track and monitor the progress of the abovementioned deliverables and provide timely reporting to stakeholders until the successful completion.

Ad hoc Group Projects

Participate in other ad hoc Group Compliance projects as determined by the Head of Group Compliance.

Requirements

4 to 6 years relevant compliance experiences in financial institutions, preferably from private banking and trustee companies’ environments. Strong understanding of client due diligence and SOW/SOF corroboration. Confident communicator and ability to partner with business with business and senior stakeholders

Interested applicants kindly send CV to Sheri Chee at sheri.chee@fidentem.com