Total 5 job vacancies by Design Cliniq Pte. Ltd.

Job Title: Project Administrator (Part-Time / 4-Day Work Week)

Job Description:
We are looking for a responsible and detail-oriented Project Administrator to support daily project coordination and administrative tasks within our company. The candidate will assist in ensuring smooth project execution and proper documentation.

Key Responsibilities:

• Provide administrative support for ongoing projects

• Coordinate schedules, meetings, and site appointments

• Prepare, organize, and maintain project documents and records

• Liaise with internal teams, suppliers, and subcontractors

• Track project progress and update reports

• Assist with quotation, invoice, and basic documentation

• Ensure all paperwork is properly filed and updated

• Support ad-hoc administrative duties as assigned

Requirements:

• Basic administrative or project coordination experience preferred

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Good communication and organizational skills

• Able to multitask and work independently

• Responsible, super detail-oriented, excellent in organization and proactive

• Singaporeans / PR / LTVP preferred

Working Hours:

• 4-day work week (Monday to Thursday)

• 10:00 AM to 7:00 PM

Salary:

• SGD $500 – $1,500 per month (basic), depending on experience

Company Overview

Design CliniQ Pte Ltd is a Singapore-based interior design and construction company specializing in residential and commercial renovation solutions. They provide end-to-end project execution with a focus on customer satisfaction and quality.

Job Summary

You will support daily project coordination and administrative tasks to ensure smooth project execution and accurate documentation within the company.

Responsibilities

• Coordinate project schedules, meetings, and site appointments to maintain timely progress
• Prepare, organize, and maintain accurate project documents and records for easy retrieval
• Liaise with internal teams, suppliers, and subcontractors to facilitate communication and collaboration
• Track project progress and update reports to reflect current status and milestones
• Assist in preparing quotations, invoices, and basic project documentation to support financial processes
• Ensure all paperwork is properly filed and regularly updated to maintain compliance and order
• Support ad-hoc administrative duties as assigned to meet project and company needs

Preferred competencies and qualifications

• Experience in basic administrative or project coordination tasks preferred
• Proficiency in Microsoft Office applications including Excel, Word, and Outlook
• Strong communication and organizational skills to manage multiple tasks effectively
• Ability to multitask and work independently with minimal supervision
• Detail-oriented, responsible, and proactive in managing tasks and deadlines

Other Information

Working Hours:

• 4-day work week (Monday to Thursday)
• 10:00 AM to 7:00 PM

Salary:

• SGD $500 – $1,500 per month (basic), depending on experience

Singaporeans / PR / LTVP preferred

Company Overview

Design CliniQ Pte Ltd is a Singapore-based interior design and construction company specializing in residential and commercial renovation solutions. It offers end-to-end project execution as a general contractor and design consultancy.

Job Summary

You will lead client engagements and manage interior design projects from concept to completion, ensuring compliance with Singapore regulations and delivering high-quality, functional, and aesthetic renovation solutions.

Responsibilities

• Collaborate with clients to gather requirements, budget constraints, and design preferences to develop tailored interior design solutions
• Conduct site visits and perform precise measurements to evaluate space layouts for optimal design planning
• Develop design concepts, mood boards, floor plans, and 3D drawings to visually communicate ideas and proposals
• Prepare detailed and accurate CAD drawings and comprehensive design documentation to support project execution
• Source and coordinate procurement of materials, furniture, and fixtures with suppliers to meet project specifications
• Prepare clear and accurate quotations and invoices, ensuring transparent communication of project costs to clients
• Manage project timelines proactively to prevent delays and ensure smooth renovation progress
• Coordinate effectively with contractors and various trades to facilitate seamless renovation workflows
• Organize, submit, and maintain all necessary paperwork including quotations, permits, invoices, MCST forms, and HDB forms in compliance with regulations
• Apply thorough knowledge of Singapore renovation regulations to ensure all projects meet legal requirements
• Address client feedback and complaints professionally to maintain high client satisfaction
• Maintain consistent communication and follow-up with clients until project completion to ensure expectations are met
• Work autonomously and collaboratively within a team to achieve project goals
• Uphold integrity and professionalism in all submissions, communications, and work processes

Required competencies and certifications

• Proficient in AutoCAD or equivalent design software to produce precise design drawings
• Strong understanding of Singapore renovation regulations to ensure compliance throughout projects

Preferred competencies and qualifications

• Ability to work independently while cooperating effectively within a team environment
• Strong organizational skills to manage workload efficiently, preventing delays and ensuring orderly documentation
• Effective problem-solving skills to calmly resolve customer issues and challenges
• Responsible and proactive attitude with the ability to follow standard operating procedures (SOPs)
• Sales-driven mindset with interest or experience in interior design to support client acquisition and project growth

Job Description – Project Coordinator (InteriorDesign)

Role Overview

The ProjectCoordinator supports the Interior Designer-in-Charge in overseeing renovationprojects from site coordination to documentation control. This role requiresstrong site management skills, disciplined paperwork, familiarity withSingapore renovation processes, and strict adherence to payment-based workprogression.

Candidates with own transport (motorcycle or car) are preferreddue to frequent site visits.

Key Responsibilities

Project Execution & Payment-Based Work Control

• Oversee renovation works strictly in accordance with payment milestones and agreed percentages.
• Ensure work execution follows company policy, including but not limited to:
• Up to 20% work completion only after first payment is received
• Up to 50% work completion only after third payment is received
• Immediate work stoppage if final payment is not received, except for agreed and approved scope
• Monitor payment status closely and coordinate with management before releasing further works.
• Prevent over-commitment or over-execution beyond the payment received.
• Ensure subcontractors are scheduled and released strictly based on payment clearance.

Site Coordination & Subcontractor Management

• Conduct regular site visits to oversee workmanship, progress, and sequencing.
• Coordinate and supervise subcontractors to ensure works follow approved drawings and timelines.
• Prepare, issue, and track work orders to subcontractors.
• Identify site issues, design clashes, or improvement opportunities and proactively report or propose solutions.
• Work closely with the Interior Designer-in-Charge on site coordination, changes, and improvements.

Reporting, Paperwork & Filing Discipline

• Prepare and submit clear progress updates and site reports to management.
• Maintain neat, accurate, and complete documentation, including:
• Quotations
• Work orders
• Variation orders
• Invoices
• HDB / MCST forms
• Permits and approvals
• Ensure all documents are properly filed in both softcopy and hardcopy, following company SOP strictly.
• Update drawings, approvals, and records promptly to avoid discrepancies.

AutoCAD, Drawings & Technical Support

• Able to read, understand, and interpret AutoCAD drawings accurately.
• Assist the Interior Designer by:
• Making minor drawing adjustments
• Updating drawings based on site conditions or approved changes
• Ensuring latest versions are properly saved, named, and filed
• Ensure all drawing updates follow company drawing standards and filing structure.

Compliance & Professional Standards

• Be well-versed in Singapore renovation regulations and terminology.
• Ensure works comply with approved drawings, safety requirements, and regulatory guidelines.
• Uphold integrity, accuracy, and professionalism in all submissions and site coordination.

Client & Issue Handling

• Support the Interior Designer in handling client queries, concerns, and complaints professionally.
• Reinforce company policies on payment, work progress, and scope control when required.
• Assist in resolving site issues calmly and efficiently.

Work Ethics & Initiative

• Demonstrate reliability, responsibility, and accountability for assigned projects.
• Take initiative to flag risks, delays, payment issues, or site problems early.
• Able to work independently with minimal supervision and collaborate effectively with the team.
• Follow SOPs, workflows, and management instructions strictly.

Requirements

• Porfessional/Diploma or equivalent experience in Interior Design, Renovation, or Construction-related fields.
• Strong familiarity with Singapore renovation processes, terminology, and site practices.
• Experience coordinating subcontractors and renovation works.
• Proficient in AutoCAD or similar design software.
• Strong organisational and documentation skills with attention to detail.
• Able to manage multiple projects without compromising paperwork or site control.
• Calm, logical problem-solver when handling site or client issues.
• Responsible, proactive, and disciplined in following payment-based work controls.
• Own transport (motorcycle or car) preferred.
• Sales-driven mindset or interior design exposure is an advantage.

Salary

$2,500 – $3,500 (commensurate with experience)

Workplace Address

140 Paya Lebar Road

AZ@Paya Lebar

Singapore 409015

Working Hours

• Monday – Friday: 10:00am – 7:00pm
• Saturday: 10:00am – 2:00pm

Job Description:

• Prepare surfaces (cleaning, scraping, sanding, patching, priming)
• Apply paint, coating, and finishing to walls, ceilings, metal, and structures
• Carry out painting works at construction sites, including high-rise buildings
• Ensure quality finishing and compliance with project requirements
• Follow site safety procedures and company SOP
• Maintain tools, equipment, and cleanliness of work area

Requirements:

• Minimum 1–2 years of relevant painting experience in construction industry
• Able to work at height
• Physically fit and able to work in outdoor construction environment
• Familiar with use of scaffolding, ladders, gondola, or boom lift
• Basic knowledge of workplace safety practices
• Able to follow instructions and work as a team