Total 6 job vacancies by Certis Tech-ops And Services Pte. Ltd.

Job Purpose:

The Assistant Manager, Data Management Centre (SSC), supports HR Shared Services by overseeing accurate data processing, maintaining compliance with audit and policy requirements, and ensuring timely delivery of employee-related transactions. The role leads a team in managing SAP data integrity, partners with internal stakeholders, and drives workflow improvements to enhance service quality and operational efficiency.

What You’ll Do:

• Lead & Oversee Daily Operations: Motivate and guide a team of officers to meet Service Level Agreements (SLAs) with Business Partners and deliver reliable HR data services.

• Manage HR Data & System Transactions: Ensure accurate, timely input of employee and company data in SAP, aligned with audit, compliance, and confidentiality requirements.

• Collaborate with Key Stakeholders: Work closely with Payroll, Business Units, GHR, and IS teams to support pay runs, address queries, and implement policy or system changes.

• Drive Process Improvements: Identify gaps, conduct root-cause analysis, streamline procedures, implement enhancements, and update SOPs and training materials.

• Support Governance & Reporting: Handle employee data requests, prepare reports, respond to audit queries, and ensure data integrity for internal and external stakeholders.

What You’ll Bring:

• Education & Experience:  Bachelor’s degree in business, Information Systems, or a related discipline — or a Diploma with 1–2 years of relevant experience, preferably in a Shared Services environment.

• Systems Knowledge: Hands-on experience with SAP or an equivalent HR Information System is an advantage.

• Communication Skills: Good oral and written communication skills, with the ability to interact professionally with stakeholders.

• HR Domain Knowledge: A thorough understanding of HR practices, policies, and procedures.

• Professional Attributes: Detail-oriented, discreet with sensitive data, and able to work both independently and in a team-based setting.

Job Purposes

To lead and manage the Accounts Receivable teams supporting the Singapore Market, ensuring accurate billing, timely collections, and effective resolution of receivables-related issues while driving process improvements and compliance.

Responsibilities

·       Lead and supervise a team of officers across AR functions, ensuring high performance and adherence to service level agreements (SLAs).

·       Oversee the end-to-end billing process, ensuring AR operations run efficiently

·       Monitor outstanding receivables and drive timely collections.

·       Address overdue accounts and collaborate with stakeholders to resolve payment delays and disputes.

·       Perform regular checks to ensure transactional tasks follow predefined processes and comply with internal controls, financial regulations, and audit requirements.

·       Work closely with internal stakeholders (Order Management, Sales, and Operations) and external customers to resolve complex invoice disputes and aged receivables.

·       Oversee the preparation of monthly KPI reports, aging analysis, and financial dashboards for management review.

·       Provide insights and recommendations based on data trends and performance metrics.

·       Drive continuous improvement initiatives, including automation and system enhancements to improve billing accuracy, operational efficiency, and customer satisfaction.

·       Develop, update, and implement Standard Operating Procedures (SOPs) and best practices for AR and dispute management.

·       Provide coaching, training, and performance feedback to support team development.

·       Support financial audit and any other external audit

Requirements

·       Degree in Accounting, Finance, Business Administration, or related field.

·       Minimum 5–7 years of experience in Accounts Receivable, with at least 2 years in a supervisory or managerial role.

·       Strong knowledge of accounts receivable processes and financial controls.

·       Proficient in SAP is a must

Operational Excellence

· Manage a team of accounting executives and oversee the Accounts Payable (AP) functions in Group Shared Services, ensuring accurate and timely processing of invoices, payments reviews, staff claims, refunds, and vendor reconciliations.

· Perform end-to-end payment processing across multiple streams (vendor invoices, intercompany, staff claims, petty cash, refunds, and corporate card settlements) in accordance with Group policies and internal controls.

· Review invoice validation and posting in SAP, ensuring proper three-way matching (PO– GR–Invoice) and resolution of discrepancies with Procurement and Business Units (BUs).

· Monitor and reconcile advance payments, GR/IR balances, and outstanding invoices to ensure timely month-end closure.

· Ensure compliance with audit, tax, and statutory requirements, supporting both internal and external audits with necessary documentation.

· Support implementation of new policies or process updates in line with organizational standards.

Data Analytics & Reporting

· Perform data analysis on AP metrics (invoice turnaround, DPO, GR ageing, vendor performance, etc.) to identify trends, root causes, and improvement opportunities.

· Develop and maintain dashboards and reports using Excel or data visualization tools (e.g. Power BI, SAP Analytics Cloud).

· Prepare clear, visually engaging PowerPoint presentations for management reporting, operational reviews, and project updates.

Process Improvement & Transformation

· Support automation initiatives (OCR, RPA, SAP S/4HANA, etc.) by participating in project discussions, UATs, and documenting process changes.

· Identify process gaps, recommend enhancements, and implement best practices to improve efficiency and accuracy.

· Contribute ideas and insights during workshops and transformation meetings to enhance the overall Accounts Payable function.

Stakeholder Management

· Work closely with BUs, Procurement, Finance, and vendors to resolve payment issues and ensure smooth operations.

· Communicate effectively across internal and external stakeholders, ensuring timely updates and proactive issue management.

· Provide training and guidance to junior team members on policies, processes, and system usage where required.

Ad-hoc

· Prepare ad-hoc analyses, reconciliations, and management reports as assigned.

· Represent the AP function in cross-departmental projects or process alignment meetings as needed.

Requirements

· A good Degree in Accountancy / ACCA or equivalent

· Minimum 5 years of work experience in Accounts Payable, and preferably in a supervisory role

· Good knowledge of GST and/or Withholding Tax

· Able to work independently and within tight timelines

· Committed, meticulous and a team player

· Good interpersonal and communication skills

· Familiar with MS Office applications

· SAP is a must

About Certis

We are a leading security services organisation. We put technology to work in making the world a safer place. Our mission is that as trusted partners, we protect lives and assets, and deliver integrated critical services. By empowering our people, our goal is to enable our communities to stay safe and thriving. We offer a broad range of opportunities and career pathways for our people to grow and explore their potential. We believe that people, equipped with innovative thinking and technological capabilities will make the world safer, smarter and better.

Life at Certis

If you are a passionate individual looking for opportunities to expand your skills, and purposeful work instead of just a ‘job’, we would love to hear from you. At Certis, no two days look alike. Our work calendars are filled with chances to collaborate with others, and bring new initiatives to life. Whether you’re looking to improve a process, or have an innovative idea awaiting a technology solve, we want you to bring your ideas to the table. We are a close-knit team that looks out for each other, works hard to get the job done, and encourages each other to grow – the perfect place for you to grow your career!

Responsibilities we will trust you with:

1. RPA Solution Development: Collaborate with RPA Consultants/Technical Architects to develop efficient and robust RPA solutions. Participate in the entire RPA project lifecycle, from requirement gathering to post-implementation support.
2. Documentation: Create and maintain comprehensive Process Design Documentations (PDD) and Solution Design Documentations (SDD) for all RPA solutions. Document test scenarios and procedures to ensure accurate testing and validation of RPA processes and objects.
3. Proof-of-Concept and Prototyping: Utilize Agile/Scrum methodology to deliver RPA proof-of-concepts, prototypes, and Minimum Viable Products (MVPs) to demonstrate the viability of bots automation to stakeholders and end-users.
4. Business Case Development: Assist in constructing business cases and identifying opportunities for the continuous adoption of RPA solutions throughout the organization in Singapore and the region.
5. Project Support: Support RPA Project Managers in managing project schedules, ensuring high-quality deliverables, monitoring project budgets, and fostering positive relationships with end-users and stakeholders.
6. Continuous Learning: Stay updated with the latest advancements in RPA technology, tools, and industry best practices. Pursue relevant certifications, participate in forums, and attend workshops to enhance RPA skills and knowledge.
7. RPA Competence Group: Collaborate with the project team in executing day-to-day tasks and contribute to the development of our RPA competence group. Share expertise, insights, and promote knowledge-sharing within the team.

Your areas of knowledge and expertise that matter most for this role:

• Proven experience in Robotic Process Automation (RPA) development and implementation. Experience with leading RPA platforms and tools is highly desirable.
• Proficient in one or more RPA tools (e.g., UiPath, Automation Anywhere, Blue Prism). Strong understanding of process automation, workflow design, and best practices.
• Demonstrated ability to create clear and concise documentation, including PDD, SDD, test scenarios, and procedures.
• Familiarity with Agile/Scrum methodology and experience delivering RPA solutions using this approach.
• Excellent communication and interpersonal skills to work effectively with cross-functional teams, project managers, and stakeholders.
• Strong analytical and problem-solving abilities to identify and resolve issues during RPA development and implementation.
• Ability to adapt to changing project requirements and priorities, maintaining a high level of efficiency and quality.
• A collaborative team player with a willingness to share knowledge and learn from others.
• Relevant RPA certifications and continuous commitment to improving RPA skills and knowledge.

What you can expect from us:

• Work on world-class security projects renowned for their safety, reliability and efficiency
• Commitment to your ongoing development, including on-the-job opportunities, formal programs and assistance with further education
• Community volunteering opportunities
• A competitive remuneration package, featuring performance-based incentives, medical insurance and dental allow

Responsibilities

• Oversee the full spectrum of financial accounting, reporting, and tax functions across entities including GL, fixed assets, intercompany, accruals and provisions.
• Ensure timely and accurate completion of monthly, quarterly, and annual financial close and reporting schedules.
• Provide leadership, coaching, and performance management for a team of 5-8 financial professionals.
• Monitor and ensure timely adoption of new/revised accounting standards and tax regulations.
• Establish, implement, and monitor appropriate internal controls and policies to ensure conformance and compliance with company policies, tax and statutory accounting, regulatory requirements and regulations.
• Identify, evaluate, and implement automation and digital initiatives to streamline financial reporting and improve accuracy.
• Monitor and ensure timely identification and compliance with the new and revised accounting standards, tax regulations etc.
• Business partner the management accounting / FP&A team on accounting and tax matters.
• Act as the primary liaison with internal and external auditors, tax agents, and regulators.
• Assist in finance’s involvement on the transition to SAP S/4 Hana, including overseeing UAT, data migration, process redesign, and hypercare.

Requirements

• Degree in Accounting, Finance, or related field (CPA/CA/ACCA preferred)
• At least 10 - 12 years of experience looking at accounting, reporting, tax and controls, with the initial few years in audit and 4-6 years in a managerial or leadership capacity
• Working experience in controllership and exposure to transfer pricing is a plus.
• Knowledge in statutory consolidation is a plus.
• Good people and communication skills. ​
• Meticulous / detailed
• Strong in handling excel spreadsheets and powerpoint slides.
• Experience in FRS115 Revenue Recognition/FRS116 Leases.
• Proficient in Microsoft Office applications and knowledge of SAP/SAP Hana is preferred
• Able to commit to long working hours during year-end peak periods.
• Ability to thrive in a fast-paced, change-driven environment.

Job Purpose
The Senior Officer, Accounts Payable – AUS supports the smooth execution of Accounts Payable operations, including purchase requisitions, invoice processing, payments, and reconciliations. The role ensures accurate and timely financial transactions while maintaining compliance with financial policies. The position also works closely with internal stakeholders and supports system enhancement initiatives to improve process efficiency.

What You'll Do:

• Process & Review Transactions – Review purchase requisitions for completeness and compliance; process vendor invoices and employee claims for timely payment.

• Reconciliations & Matching – Monitor goods/service receipt confirmations for 3-way matching; perform bank and vendor account reconciliations to resolve discrepancies.

• Payment Execution – Schedule and run weekly vendor and employee payments, ensuring accuracy and timeliness.

• Audit & Compliance – Ensure adherence to financial policies and controls; handle audit confirmations and support internal/external audit queries.

• System & Stakeholder Support – Manage AP mailboxes, collaborate with stakeholders to resolve queries, and participate in UAT or system enhancement initiatives.
  
  
  Working Arrangement

• • Communicate regularly with Australia-based stakeholders (strong English communication required).

  • Work hours aligned with Australia time zone due to daylight savings:

    • 6 months: 7:30 AM – 5:00 PM

    • 6 months: 8:30 AM – 6:00 PM

  • Hybrid work arrangement: 2 days at Paya Lebar office and 2 days at Commonwealth office.

Requirements

• Education: Diploma or Degree in Accounting, Finance, or related field.

• Experience: 3–4 years of Accounts Payable experience; knowledge of Procure-to-Pay processes is an advantage.

• Technical Skills: Understanding of GST and Withholding Tax; proficiency in MS Office. Experience with SAP or Great Plains is preferred.

• Competencies: Strong attention to detail, accuracy, and ability to meet deadlines independently.

• Attributes: Proactive, collaborative, and willing to learn beyond the scope of procurement or Accounts Payable when required.