Procurement & Admin Executive
Full-time
Senior Executive
2 months ago
Job SummaryThe Procurement & Admin Executive is responsible for managing the company’s purchasing activities, ensuring timely sourcing of materials fo.....
Job Summary
The Procurement & Admin Executive is responsible for managing the company’s purchasing activities, ensuring timely sourcing of materials for millwork production, and supporting administrative and logistics functions. This role plays a key part in maintaining cost efficiency, supplier relationships, and smooth operational workflows.
Roles & Responsibilities
- Source, evaluate, and negotiate with suppliers for raw materials (e.g., wood, laminates, hardware) and services.
- Issue purchase orders and ensure timely delivery of materials to meet production schedules.
- Monitor inventory levels and coordinate with production team to avoid shortages or overstock.
- Compare prices, specifications, and delivery terms to ensure cost-effective purchasing.
- Maintain and update supplier database and pricing records.
- Handle supplier performance evaluation and resolve any supply issues.
- Manage general office administration and documentation.
- Maintain proper filing system for procurement and operational records.
- Support HR/admin tasks such as onboarding logistics, office supplies, and coordination.
- Assist in preparing reports (procurement, cost tracking, inventory status).
- Coordinate internal communication between departments.
- Assist in logistics coordination.
Requirements and Qualifications
- Diploma in Business Administration, Supply Chain Management, Logistics, or related field.
- 2–5 years of experience in procurement, preferably in manufacturing, construction, or millwork industry.
- Basic knowledge of logistics, including shipment coordination, delivery scheduling, and documentation, will be an advantage.
- Strong negotiation and vendor management skills.
- Good organizational and multitasking abilities.
- Proficient in Microsoft Office (Excel, Word).
- Knowledge of AutoCount Software would be an advantage.
- Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner.
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