Total 2 job vacancies by Ai Nova Pte. Ltd.

A global organization has openings for Executive Personal Assistant and Personal Assistant in our newly set up business verticals. We welcome seasoned and/or progressive experienced individuals who are resourceful and savvy with office technologies to apply. Our vacancies offer the opportunity to work in a fast-paced, dynamic, newly renovated business environment; working closely with senior leadership,supporting strategic priorities, managing key stakeholder engagements, and ensuring smooth coordination across regional teams and business functions.

Executive Personal Assistant (PA) and Personal Assistant manage high-level administrative and operational support for Company Executives and Senior leadership. The role acts as a trusted gatekeeper, involving complex calendar management, gatekeeping communications, travel logistics coordination, and handling highly confidential information to maximize the leader's productivity.

Key Responsibilities

• Calendar & Schedule Management: Manage complex diaries, resolving scheduling conflicts and arranging meetings across multiple locations.
• Communications & Gatekeeping: Serve as the primary point of contact by screening appointments, and drafting correspondence on the executive's behalf.
• Travel & Logistics: Organize detailed travel itineraries, flights, and accommodations.
• Meeting Preparation: Compile briefing materials, create presentation decks (e.g., PowerPoint), attend meetings to take minutes, and track action items.
• Reporting & Administration: Process expense reports, manage files, and handle ad-hoc projects or research.

Essential Skills

• Discretion: Ability to manage sensitive and confidential corporate or personal information.
• Organization: Exceptional time management and the ability to multitask in a fast-paced environment.
• Communication: Bilingual in English and Mandarin. Clarity in written and verbal communication skills
• Tech-Savviness: High proficiency in the Microsoft Office Suite, digital calendars, and virtual meeting platforms.

Requirements:

• Prior experience supporting senior executives or leadership teams for a minimum of 5 years; seasoned candidates will be considered for Executive PA position.
• Strong communication, organizational, and stakeholder management skills
• Ability to work independently in a fast-paced environment
• High level of professionalism, discretion, and adaptability
• Comfortable managing multiple priorities and timelines simultaneously
• Fluent in Mandarin will be advantageous

Education:

• Degree/ Diploma in Business Administration, Secretarial Studies, or a related field.

Our newly renovated office is 5 mins walk from MRT station, surrounded by excellent heart lander food.

Job Description

We are looking for an experienced Legal Officer to provide comprehensive legal support and advisory services to the organisation. The successful candidate will play a key role in managing legal documentation, reviewing and negotiating contracts, ensuring regulatory compliance, and mitigating legal risks.

This role requires a proactive legal professional who can work closely with internal stakeholders and external legal advisors to support the company’s business operations and strategic objectives.

Key Responsibilities

• Provide legal advice to management and internal stakeholders on corporate, commercial, and regulatory matters
• Draft, review, and negotiate commercial agreements, contracts, and legal documentation
• Ensure compliance with applicable laws, regulations, and internal policies
• Identify legal risks and recommend appropriate mitigation strategies
• Support corporate governance matters, including preparation of board resolutions and corporate documentation
• Liaise with external counsel, regulators, and relevant authorities when required
• Assist in managing legal disputes, claims, and litigation matters
• Monitor legislative and regulatory developments and advise management on potential impact

Requirements

• Bachelor’s Degree in Law (LLB) or equivalent legal qualification
• Minimum 6–7 years of relevant legal experience in corporate, commercial, or regulatory law
• Strong experience in contract drafting, legal advisory, and compliance matters
• Good understanding of corporate governance and regulatory requirements
• Strong analytical, negotiation, and communication skills
• Ability to work independently and manage multiple legal matters effectively

Preferred Qualifications

• Admission to the Singapore Bar is an advantage
• Experience in an in-house legal department or corporate environment preferred

Key Skills

• Corporate & Commercial Law
• Contract Drafting and Negotiation
• Legal Advisory
• Regulatory Compliance
• Corporate Governance
• Risk Management