Job Title
Procurement Executive – IT / AV / Data Center

Location: [Singapore / India / Malaysia]

Company: AdvanzIT Technologies

Job Summary

The Procurement Executive will play a key role in supporting AdvanzIT’s sales growth, project execution, and operational efficiency by working closely with OEMs, distributors, vendors, and service partners to secure competitive pricing, strong commercial terms, timely deliveries, and reliable sourcing options.

This role will be responsible for obtaining the best buying prices, negotiating lead times and warranty terms, improving turnaround time for quotations, coordinating deal registrations, onboarding new vendors, setting up credit facilities, and maintaining strong procurement databases. The position also requires the ability to identify alternate vendors and sourcing channels when products or services are unavailable from existing suppliers.

The ideal candidate should be commercially sharp, highly responsive, process-oriented, and capable of supporting both business growth and procurement governance.

Key Responsibilities

1. Vendor Management and Relationship Development

• Build and maintain strong working relationships with OEMs, distributors, suppliers, subcontractors, and service partners.
• Act as the primary procurement point of contact for vendor-related commercial discussions.
• Continuously expand AdvanzIT’s vendor ecosystem across products, services, logistics, and project support requirements.
• Develop a strong and dependable supplier base to support business growth, delivery capability, and competitive buying.

2. Pricing, Commercial Negotiation, and Sourcing Support

• Obtain competitive pricing from OEMs, distributors, and suppliers for customer opportunities and internal requirements.
• Negotiate best possible buying prices, commercial discounts, project pricing, back-end support, and special deal terms.
• Compare multiple sourcing options and recommend the most commercially viable solution.
• Support better gross margins while ensuring the company remains competitive in the market.
• Provide guidance to sales teams on product sourcing, quote strategy, alternate brands, and commercial options.

3. Deal Registration and Discount Management

• Coordinate and process deal registrations with OEMs and distributors to secure project-based discounts and protected pricing.
• Follow up closely with vendor teams to ensure timely approval of deal registrations.
• Track validity, renewal, and usage status of deal registrations.
• Ensure all available vendor programs, bid support mechanisms, and pricing benefits are effectively utilized.

4. Lead Time, Warranty, and Availability Coordination

• Obtain accurate information on stock availability, manufacturing lead times, delivery schedules, and supply risks.
• Validate warranty terms, service coverage, DOA/replacement conditions, and support entitlements.
• Keep internal teams updated on supply chain risks, delays, and changes in product availability.
• Recommend alternate sourcing strategies when standard supply commitments cannot be met.

5. Quotation Support and Sales Enablement

• Support the sales and pre-sales teams with timely procurement inputs for customer quotations and proposals.
• Improve turnaround time in quote support to help increase responsiveness and business win rates.
• Ensure pricing submissions include proper commercial details such as lead time, warranty, validity, exclusions, and sourcing assumptions.
• Work closely with sales teams to ensure quotations are commercially sound and aligned with project requirements.

6. Alternate Vendor Development and Product Substitution

• Identify alternate vendors, distributors, or substitute products when the preferred source is unavailable, delayed, or commercially uncompetitive.
• Build strong market intelligence on alternate brands, supply channels, and equivalent product options.
• Coordinate with technical and sales teams to validate alternates before final recommendation to customers.
• Reduce procurement dependency on a limited number of suppliers by broadening approved buying sources.

7. Vendor Onboarding and Compliance Coordination

• Manage end-to-end onboarding of new vendors, distributors, subcontractors, and service partners.
• Coordinate collection and validation of vendor onboarding documents such as company registration, tax certificates, bank details, insurance certificates, compliance forms, NDAs, code of conduct acknowledgements, and other required documents.
• Work with finance, operations, and management teams to ensure vendors are properly approved and activated in internal systems.
• Maintain updated records of vendor master data and supporting documentation.
• Ensure vendor onboarding is completed efficiently to avoid delays in procurement and project execution.

8. Credit Setup and Commercial Account Activation

• Coordinate with vendors and distributors to establish credit accounts and commercial buying terms for AdvanzIT.
• Support submission of credit applications, financial documents, trade references, and supporting forms required for account opening.
• Negotiate and follow up for better credit limits, payment terms, and account support to improve working capital flexibility.
• Maintain visibility on vendor credit terms, credit limits, and account status.
• Liaise with finance teams to resolve account setup issues, credit holds, overdue matters, or commercial disputes impacting procurement.

9. Procurement Database and Knowledge Management

• Build and maintain a structured procurement database covering vendors, OEMs, distributors, product lines, service partners, pricing history, lead times, warranty norms, and key commercial contacts.
• Maintain records of previous buying prices, negotiated discounts, deal registrations, sourcing preferences, and supply performance.
• Create a reliable internal knowledge base that improves procurement speed, consistency, and decision-making.
• Track vendor responsiveness, support quality, and competitiveness for future sourcing decisions.

10. Cross-Functional Coordination

• Work closely with sales, pre-sales, operations, projects, services, and finance teams to support business requirements.
• Align procurement activity with quote deadlines, project timelines, delivery expectations, and margin objectives.
• Assist internal stakeholders in resolving procurement issues related to pricing, supply, vendor approvals, and account setup.
• Support process improvements that enhance procurement efficiency, governance, and business responsiveness.

Key Performance Indicators

• Turnaround time for quote support
• Competitiveness of buying price secured
• Deal registration success rate
• Improvement in quote win support
• Accuracy of lead time and warranty information
• Number and quality of alternate sourcing options developed
• Speed and completion quality of vendor onboarding
• Number of new credit accounts / vendor accounts activated
• Vendor database strength and accuracy
• Responsiveness to internal sales and project teams

Candidate Profile

• Experience in procurement, sourcing, inside sales support, or commercial coordination in IT, AV, Data Center, or technology-related industries
• Strong negotiation and vendor management skills
• Good understanding of pricing structures, lead times, warranty terms, and channel programs
• Experience in vendor onboarding, documentation handling, and commercial account setup
• Familiarity with distributor credit application processes and vendor compliance requirements
• Strong follow-up discipline and ability to work under quotation deadlines
• Commercial mindset with high attention to detail and accuracy
• Good communication and coordination skills across internal and external stakeholders

Preferred Experience

• 3–6 years of relevant experience in procurement, sourcing, or commercial support
• Experience working with OEMs, distributors, service partners, and subcontractors
• Familiarity with deal registration and special pricing programs
• Exposure to vendor onboarding, KYC/compliance documentation, and credit account setup
• Experience supporting solution-based or project-led business environments

Key Skills

• Procurement and sourcing
• Vendor management
• Price negotiation
• Deal registration
• Vendor onboarding
• Credit setup and account activation
• Lead time coordination
• Warranty validation
• Alternate sourcing
• Commercial analysis
• Database management
• Cross-functional coordination

Job Title

Accounting & Finance Executive

Location: Singapore

Company: AdvanzIT Technologies

Job Summary

The Accounting & Finance Executive will be responsible for managing the company’s day-to-day finance and accounting operations, ensuring accuracy, compliance, and strong financial control across business transactions. The role will handle Accounts Payable, Accounts Receivable, invoice creation, payment processing, bookkeeping, GST filing, tax filing support, cash flow analysis, expense management, and payroll coordination.

This position requires a detail-oriented and dependable finance professional who can maintain accurate books, improve financial discipline, support management with timely reporting, and ensure smooth coordination with vendors, customers, employees, banks, auditors, and tax consultants.

Key Responsibilities

Accounts Payable

• Process vendor invoices accurately and on time.
• Verify purchase documents, supporting approvals, and payment terms before processing payments.
• Track due dates and ensure timely payments to vendors, subcontractors, and service providers.
• Reconcile supplier statements and resolve invoice or payment discrepancies.
• Maintain proper records of advances, partial payments, and outstanding payables.

Accounts Receivable

• Generate and issue customer invoices accurately and on time.
• Track receivables, follow up on collections, and maintain AR ageing reports.
• Coordinate with customers and internal teams to resolve billing disputes or payment delays.
• Record incoming payments and reconcile customer accounts.
• Support management in improving collection efficiency and reducing overdue receivables.

Invoice Creation and Payment Processing

• Prepare sales invoices, debit notes, credit notes, and related accounting documents.
• Process bank payments, supplier transfers, employee reimbursements, and other approved disbursements.
• Ensure all payments are processed with proper authorization and supporting documentation.
• Maintain payment records and banking transaction logs.

Bookkeeping and Financial Records

• Maintain accurate books of accounts and record all financial transactions in the accounting system.
• Ensure proper ledger postings, journal entries, account reconciliations, and month-end closures.
• Maintain organized accounting documentation for audit and compliance purposes.
• Support preparation of monthly financial reports and management summaries.

GST and Tax Compliance

• Prepare data and working files for GST filing and ensure timely submission.
• Support direct and indirect tax compliance in coordination with external tax consultants or internal finance leadership.
• Maintain records required for tax filing, statutory reporting, and audits.
• Ensure supporting documentation is complete and compliant with local regulations.

Cash Flow Analysis and Management

• Track cash inflows and outflows on a regular basis.
• Prepare cash flow statements, forecasts, and payment planning reports.
• Support management in monitoring liquidity, payment obligations, receivables, and working capital.
• Help identify risks related to delayed collections, excess spending, or payment mismatches.

Expense Management

• Review and process employee claims, reimbursements, and business expenses.
• Ensure expenses are properly coded, approved, and recorded.
• Track recurring and project-related expenses for better cost visibility.
• Support control and monitoring of company spending against budgets and approvals.

Payroll Management

• Coordinate monthly payroll inputs including attendance, leave, claims, variable pay, deductions, and statutory components.
• Ensure payroll records are accurate and submitted on time to payroll processor or internal system.
• Support salary processing, payslip preparation, and payroll-related reconciliations.
• Maintain confidentiality and accuracy in employee compensation records.

Compliance, Audit, and Coordination

• Coordinate with auditors, tax consultants, payroll providers, banks, and internal stakeholders as needed.
• Ensure finance processes comply with company policy and local statutory requirements.
• Support audit readiness by maintaining proper records, schedules, and reconciliations.
• Assist in improving finance workflows, controls, and reporting discipline.

Key Performance Indicators

• Accuracy and timeliness of AP and AR processing
• Timely invoice generation and payment execution
• Accuracy of bookkeeping and reconciliations
• On-time GST and tax compliance support
• Cash flow visibility and payment planning effectiveness
• AR ageing and collection improvement
• Expense processing accuracy and turnaround time
• Payroll accuracy and timeliness
• Audit readiness and documentation quality

Candidate Profile

• Experience in accounting, finance, bookkeeping, or commercial finance operations
• Strong understanding of AP, AR, invoicing, reconciliations, and general accounting processes
• Familiarity with GST, tax compliance support, payroll coordination, and expense processing
• Good understanding of cash flow management and working capital tracking
• High attention to detail and accuracy
• Strong organizational and follow-up skills
• Ability to handle confidential information professionally
• Good communication skills and coordination ability across departments

Preferred Experience

• 2–6 years of relevant experience in accounting and finance operations
• Experience working in SME, project-based, services, trading, or technology-related businesses
• Familiarity with accounting software such as Zoho Books, Tally, QuickBooks, Xero, or ERP platforms
• Exposure to multi-entity or multi-country finance coordination is an advantage
• Experience working with external auditors, tax agents, and payroll providers is preferred

Key Skills

• Accounts Payable
• Accounts Receivable
• Invoice creation
• Payment processing
• Bookkeeping
• GST filing support
• Tax filing support
• Cash flow management
• Expense management
• Payroll coordination
• Bank reconciliation
• Financial record keeping
• Excel and accounting software proficiency

Job Title
Support Engineer – Data Center, Office IT & Audio Video

Location: Singapore & Malaysia

Company: AdvanzIT Technologies

Job Summary

The Support Engineer will play a field-based technical support role across Data Center, Office IT, and Audio Video environments. The position will work closely with remote pre-sales consultants, project teams, installation teams, and customer support teams to provide onsite assistance throughout the solution lifecycle.

This role will involve conducting site visits and assessments, capturing local site conditions, supporting project implementation onsite, coordinating with installation teams during execution, and attending customer locations for troubleshooting and breakdown support when required. The ideal candidate should be hands-on, technically aware, responsive, and comfortable working across customer sites in a dynamic services environment.

Key Responsibilities

1. Pre-Sales Support and Site Assessment

• Assist remote pre-sales consultants by conducting onsite site visits, surveys, and technical assessments.
• Capture and report local site conditions including space availability, mounting feasibility, power points, cable pathways, rack conditions, access restrictions, environmental conditions, and other installation-related observations.
• Share accurate site photographs, measurements, drawings, and field inputs to support solution design and quotation preparation.
• Coordinate with customer representatives onsite to gather required information for proposal and implementation planning.
• Highlight site readiness gaps, risks, dependencies, and practical installation challenges at an early stage.

2. Project Implementation Support

• Support project teams during onsite implementation and execution activities.
• Work alongside installation teams, subcontractors, and project managers to help coordinate site activities and ensure smooth progress.
• Assist in materials readiness checks, delivery coordination, access arrangements, and site-level follow-up during implementation.
• Monitor onsite progress and share regular updates with project and remote teams.
• Help ensure installations are carried out as per agreed scope, site conditions, safety practices, and customer expectations.
• Support basic testing, verification, labeling, documentation, and closure activities during project completion.

3. Onsite Technical Coordination

• Act as the local onsite support point between customer teams, remote consultants, project managers, and installation teams.
• Coordinate site access, work permits, timing alignment, stakeholder communication, and issue escalation during project or service activities.
• Assist in resolving practical onsite issues quickly to avoid delays in project completion.
• Maintain professional communication with customer site contacts and internal teams throughout execution.

4. Breakdown Support and Customer Service Visits

• Visit customer sites in the event of equipment breakdown, service requests, or technical issues.
• Perform first-level troubleshooting and basic fault isolation across Data Center, Office IT, and Audio Video environments.
• Support remote technical teams in diagnosing issues by providing onsite observations, tests, logs, pictures, and physical verification.
• Coordinate with OEMs, vendors, subcontractors, or internal support teams for corrective actions where needed.
• Ensure timely response and professional handling of onsite service incidents.
• Provide clear service updates, findings, and status feedback after site visits.

5. Coverage Across Technology Areas

The role will support onsite activities across one or more of the following solution areas:

• Data Centers – racks, structured cabling, PDU/basic infrastructure, hardware placement support, site coordination
• Office IT – desktop support coordination, network equipment support, IT room/site readiness, device deployment support
• Audio Video – meeting room devices, displays, cameras, speakers, mounting support, cable checks, basic AV troubleshooting

6. Documentation and Reporting

• Submit accurate site visit reports, assessment notes, implementation updates, and service findings.
• Maintain records of customer visits, site conditions, issues identified, and actions taken.
• Share structured feedback with pre-sales, projects, and support teams to improve planning and service delivery.
• Assist with as-built inputs, punch lists, closure notes, and service documentation as required.

7. Customer and Team Support

• Represent AdvanzIT professionally at customer locations.
• Build confidence with customers through timely response, practical support, and clear communication.
• Work collaboratively with sales, pre-sales, project, services, and operations teams.
• Support overall service quality, project completion, and customer satisfaction objectives.

Key Performance Indicators

• Timeliness and quality of site assessments
• Accuracy of field inputs shared with remote teams
• Onsite coordination effectiveness during project execution
• Responsiveness to breakdown and service support calls
• Quality of site visit and service reporting
• Customer satisfaction with onsite support
• Reduction in project delays due to better local coordination
• Support effectiveness across Data Center, Office IT, and AV projects

Candidate Profile

• Hands-on technical experience in field support, onsite coordination, implementation support, or service engineering
• Basic to good understanding of Data Center, Office IT, and/or Audio Video systems
• Ability to perform site surveys, capture local conditions, and support remote technical teams with accurate field information
• Comfortable working at customer sites, data centers, offices, and project locations
• Good troubleshooting mindset and willingness to handle urgent onsite support situations
• Strong communication and coordination skills
• Practical, responsive, and well-organized approach to field work
• Ability to work with installation teams, subcontractors, and customers in a professional manner

Preferred Experience

• 2–6 years of experience in technical support, field services, implementation support, or onsite engineering
• Experience in one or more of the following areas: Data Center infrastructure, Office IT support, AV/meeting room systems
• Familiarity with structured cabling, racks, displays, conferencing devices, network equipment, or onsite IT installations
• Experience in customer-facing service roles is an advantage

Key Skills

• Site survey and assessment
• Onsite coordination
• Project implementation support
• First-level troubleshooting
• Customer site support
• Field reporting and documentation
• Data Center / Office IT / AV support exposure
• Communication and stakeholder coordination

Job Summary

The Managing Director / General Manager will be responsible for defining and driving AdvanzIT’s overall business strategy, growth roadmap, profitability, and operational excellence across Singapore and the wider APAC region. This role will lead company building across strategic partnerships, customer acquisition, team expansion, business planning, service delivery oversight, and project execution.

The position requires a hands-on business leader who can scale a young but ambitious organization into a trusted, profitable, and high-growth regional systems integrator focused on Data Center, Enterprise IT, and Audio-Video & Collaboration solutions. The role will be accountable for year-on-year revenue growth, margin improvement, customer trust, organizational capability, and building Singapore as the regional headquarters for Southeast Asia expansion.

Key Responsibilities

1. Business Strategy and Regional Growth

• Define and drive AdvanzIT’s short-term and long-term business strategy for Singapore and Southeast Asia.
• Build and execute annual and multi-year business plans aligned to revenue growth, profitability, market expansion, and capability development.
• Identify new market opportunities, industry verticals, strategic accounts, and expansion priorities across Southeast Asia.
• Position AdvanzIT as a trusted regional systems integrator with strong differentiation in Data Center, Enterprise IT, and AV solutions.
• Lead the company toward sustainable year-on-year business growth while maintaining financial discipline and operational control.

2. Revenue Growth and Customer Acquisition

• Drive new customer acquisition across enterprise, hyperscale, commercial, industrial, and channel-driven opportunities.
• Develop and nurture executive relationships with key customers, consultants, project stakeholders, and strategic accounts.
• Own business growth targets including revenue, gross margin, net profitability, pipeline conversion, and account penetration.
• Personally lead strategic sales pursuits, large opportunities, and key customer negotiations.
• Ensure a strong sales engine with consistent pipeline generation, opportunity qualification, solution positioning, and closure discipline.

3. Partnerships and Ecosystem Development

• Develop strategic partnerships with OEMs, distributors, technology vendors, service partners, and regional delivery partners.
• Strengthen AdvanzIT’s presence and credibility with global and regional partners across Singapore and Southeast Asia.
• Identify partnership-led growth models including subcontracting, services partnerships, market access partnerships, and regional capability alliances.
• Negotiate and maintain commercially sound, scalable, and high-trust partner relationships that support growth and profitability.

4. Business Goal Setting and Execution

• Set clear annual, quarterly, and functional goals for sales, delivery, operations, partnerships, finance alignment, and team growth.
• Translate strategic objectives into measurable execution plans for the leadership and operational teams.
• Establish performance accountability across business functions through structured reviews, dashboards, and operating rhythm.
• Drive a high-performance culture focused on ownership, execution speed, customer success, and profitable growth.

5. Hiring and Organization Building

• Build AdvanzIT Singapore into a strong regional headquarters by hiring and developing high-quality talent.
• Lead workforce planning to expand technical, sales, project, services, and operations teams in line with business growth.
• Recruit key leaders and high-potential professionals who align with company culture, growth ambition, and customer focus.
• Strengthen organization structure, roles, reporting lines, and talent capability to support Southeast Asia expansion.
• Create a culture of accountability, teamwork, business ethics, technical excellence, and customer-first thinking.

6. Operations Management

• Oversee day-to-day business operations to ensure efficiency, responsiveness, governance, and scalability.
• Drive cross-functional coordination across sales, procurement, finance, projects, services, and customer support.
• Ensure business operations support profitable delivery, cash flow discipline, customer satisfaction, and risk control.
• Continuously improve internal processes, business systems, controls, and reporting mechanisms to enable scale.

7. Services and Project Team Leadership

• Provide leadership oversight to services, implementation, and project delivery teams.
• Ensure projects are delivered with quality, accountability, commercial discipline, and customer satisfaction.
• Build a delivery organization capable of executing projects across multiple countries in Southeast Asia.
• Review project risks, resource planning, customer escalations, milestone tracking, and delivery performance.
• Ensure services and project teams are aligned with company growth objectives, customer expectations, and margin goals.

8. Profitability and Financial Discipline

• Own the company’s growth with profitability, not just topline expansion.
• Monitor revenue, gross margins, project margins, cost controls, overhead planning, and overall business health.
• Work closely with finance and operations teams to improve forecasting, collection discipline, payment planning, and cash flow management.
• Ensure that scale-up plans are financially responsible and aligned with sustainable business outcomes.

9. Market Presence and Brand Leadership

• Represent AdvanzIT in front of customers, partners, OEMs, consultants, and industry stakeholders.
• Build the company’s market credibility as a futuristic, innovative, and dependable regional technology partner.
• Support branding, thought leadership, and strategic visibility initiatives that strengthen regional market presence.
• Champion AdvanzIT’s reputation as a high-value systems integrator delivering end-to-end solutions and lifecycle support.

Key Performance Indicators

• Year-on-year revenue growth
• Gross profit and net profitability improvement
• New customer acquisition and strategic account wins
• Regional expansion progress across Southeast Asia
• OEM and partner relationship growth
• Headcount growth and talent quality in Singapore
• Project delivery performance and customer satisfaction
• Cash flow discipline and operational efficiency
• Pipeline strength, conversion ratio, and order bookings
• Organizational maturity and execution capability

Candidate Profile

• Proven leadership experience in Systems Integration, Data Center, Enterprise IT, AV, or related technology services industries
• Strong track record in business growth, P&L ownership, and profitable scaling of operations
• Deep experience in strategic partnerships, customer acquisition, and regional business development
• Strong ability to build and lead cross-functional teams including sales, operations, projects, and services
• Experience managing complex customer relationships and high-value business opportunities
• Strong commercial, financial, and operational decision-making capability
• Entrepreneurial mindset with the ability to build, scale, and lead in a high-growth environment
• Strong understanding of Southeast Asia markets, especially Singapore-led regional operations
• Excellent leadership, negotiation, communication, and stakeholder management skills

Preferred Experience

• 20+ years of experience in technology, infrastructure, systems integration, or project-led services businesses
• Experience leading multi-country business expansion in APAC
• Strong OEM, distributor, and enterprise customer network
• Prior experience in Data Center, Enterprise IT, AV/Collaboration, or critical infrastructure environments
• Experience building a company or business unit from growth stage to scale

Leadership Expectations

• Lead with vision and execution discipline
• Build a profitable, scalable, and respected regional business
• Create trust with customers, partners, and employees
• Drive business growth while strengthening operational maturity
• Build AdvanZIT Singapore into a strong Southeast Asia-focused company with long-term market presence