Job Purpose:
Responsible for assigned procurement and asset management operations, supplier coordination, quotation comparison, ERP transaction processing, documentation control, operational follow-up and procurement reporting to ensure timely, accurate and cost-effective support to company operations and project/site requirements.
Key Responsibilities
1. Procurement Processing & ERP Transaction Handling
Responsible for processing Purchase Requisition (PR), Purchase Order (PO), Goods Verification Note (GVN), loan note, return note and related ERP transaction updates accurately and timely with complete supporting information and documentation.
2. Quotation Comparison & Procurement Analysis
Responsible for sourcing suppliers, obtaining quotations, performing quotation comparison, evaluating pricing, delivery lead time, payment terms, product specifications and suitability before order confirmation. Required to highlight abnormal pricing, missing information, operational risks or better alternatives proactively to superior for review.
3. Supplier Coordination & Follow-Up
Responsible for coordinating and following up closely with suppliers on quotation status, order confirmation, delivery arrangement, partial delivery, urgent requests, outstanding items and issue resolution to support smooth operational workflow.
4. Store Coordination
Responsible for coordinating with store teams to monitor stock requirements, replenishment needs, asset movement and operational usage trends to ensure timely procurement and logistic closely work operational support.
5. Asset / Machinery / Equipment Coordination
Responsible for coordinating internal or external rental machinery, tools, equipment and company asset movement for project/site, Building/ Dorm operational requirements, including proper documentation, loan/return control, asset tracking and follow-up.
6. Delivery Coordination & Operational Support
Responsible for coordinating with logistics, suppliers, site personnel and internal departments to ensure materials, tools, machinery and equipment are delivered accurately and on time according to operational requirements.
7. Documentation Control, Record Keeping & E-Filing
Responsible for maintaining proper procurement and asset management records including quotation comparison records, PO, DO, GVN, vendor evaluation, rental records, asset movement records and supporting documents in accordance with ERP requirements, SOP, ISO documentation standards and company governance requirements.
8. Procurement Reporting & Issue Escalation
Responsible for providing timely procurement and operational updates/reporting to Procurement & Asset Management HOD and upper level superior regarding outstanding PO, delayed deliveries, supplier issues, urgent operational matters, quotation comparison status and procurement-related concerns. Required to escalate issues early together with proposed solutions where applicable.
9. Vendor Evaluation & Supplier Performance Monitoring
Responsible for supporting vendor evaluation, supplier performance monitoring and documentation of supplier-related issues including delivery delay, incorrect items, quality concerns or repeated non-compliance matters.
10. Internal & External Audit + Process Control Support
Responsible for supporting internal & external audit, ISO process control review and governance improvement initiatives by ensuring procurement and asset management transactions and records remain complete, traceable and properly maintained.
11. Tender / Sample / Supporting Documentation Support
Responsible for coordinating sample submissions, catalogues, technical specifications and procurement-related supporting documents for tender or project operational requirements when required.
12. Teamwork, Communication & Professionalism
Required to maintain good teamwork, responsiveness, communication professionalism and coordination with procurement team, Procurement & Asset Management HOD, upper level superior, store, logistics, finance, site operation and other departments to ensure efficient operational support.
13. Continuous Improvement & Learning Mindset
Expected to continuously strengthen procurement knowledge, construction material understanding, workflow awareness, ERP handling capability, analysis skill and operational coordination capability to support department and company development.
14. Other Duties
Responsible for performing any other procurement and asset management related duties assigned by Procurement & Asset Management HOD, upper level superior or Top management to support overall operational efficiency and company objectives.
Required Skills & Expectations
* Good responsiveness and follow-up discipline
* Able to perform quotation comparison and basic procurement analysis
* Good ERP transaction processing and data entry accuracy
* Good documentation, record keeping and e-filing discipline
* Able to coordinate and communicate professionally with suppliers and internal teams
* Responsible, proactive and detail-oriented
* Able to identify issues early and escalate appropriately with proposed solutions
* Good teamwork and willingness to learn and improve continuously
* Able to work in a fast-paced construction operational environment
* Construction industry procurement experience will be an advantage
* Knowledge of construction materials, machinery, tools, equipment or asset coordination will be an advantage.
