Description
Project Manager overseeing project aspects, managing tasks, coordinating teams, and ensuring project objectives are met. Lead and manage all Electrical & Instrumentation project activities from concept, engineering, procurement, construction, commissioning, and handover.
Responsibilities
1. Business Development & Coordination with Business Development Department
• Identify potential new or existing clients, communicate requirements, and assist in proposal implementation.
• Implementation of new proposals to the end user based on the work constructability.
• Discuss with BDD on the new implementation of works if any that has been executed on site. Provide the details of work scope to BDD on the jobs carried out and to be executed.
• Providing input to the Business Development Team at required intervals. Involved in the preparation of presentation with the strategy.
2. Proposal Preparation and Coordination with Proposal Team
• Evaluate Invitation to Bid (ITB) documents, strategize Request for Quotation (RFQ), liaise with end users, and prepare technical proposals.
• Arrange one dedicated employee from the project team on the preparation of workflow and strategy on the execution in along with the necessary competent personnel lists.
• Liaise with the end users on the proceedings of the tender which was submitted.
• Co-ordinating with the end user for the tenders been submitted and getting the updates. Liaise with the tender team on the stated for further and clear execution of price schedule and proposals.
• Compare the strategy among the competitors for optimistic solutions and proposals.
• Prepare the submission strategy for the tenders for the clear identification and proceedings.
• Lead the technical proposal preparation inline to the end user requirement.
• Standardize the technical proposal documents on the PEP & PCP.
3. Engineering Management & Coordination with Engineering Department
• Review schedules, documents, and specifications; organize meetings and monitor cost impacts.
• Review the Technical specifications & do the IDC (Inter Discipline Check) to ensure on the comprehensive technical proposals.
• Review the documents against the Singapore standards and specifications. Compare the Engineering deliverables against the ITB.
• Monitor the Engineers on the IDC comments on regular aspects.
4. Client Management & Coordination
• Lead client meetings, monitor project progress, and address client concerns.
• Monitor the Delay logs/ Project tracker on a due basis per the project schedule and clear the holding point among the team and highlight the path forward with the owner/ end user.
• Understanding the concerns from client and provide the path forward with immediate for the smooth operations
• Always maintain a good relationship with Client/ End user on quality and competent lists.
5. Project Budget and Revenue
• Must be able to do project budget and ensure it is revised time to time.
• Responsible to plan, do, monitor the project to ensure that the Project/Company remains profitable. Must be able to negotiate and increase project revenue.
• Fully responsible to meet the revenue & profit.
6. HSE Management and Coordination with Corporate HSE Department
• Participate in HSE walk-downs, encourage safety improvements, and monitor incident reporting.
• Encourage the work force & middle management for the area of improvement in safety aspects.
• Monitor the HSE incident reporting and HSE safe working hours in regular aspects.
• Encourage the work force in the toolbox talk for the safe work execution.
• Communicate with the team clearly on the objective and ensure that the HSE corporate policy is well established.
• Provide the Inputs from the project site on the identified area of improvements.
7. Quality Management and Coordination with Corporate QA/QC Department
• Monitor rework strategies and conduct QHSE walk down and campaigns
• Ensure 72 hours of training for all the project members and construction team.
• Review the quality of training provided and ensure a startup for the training of new installation works.
• Arrange and identify the relevant third-party training for the relevant personnel.
• Encourage the work force to involve/ attend the competent training lists per individual capability.
8. Procurement & Coordination with Procurement Department
• Attend meetings, monitor deliverables, and coordinate with vendors and procurement team
• Involved in the technical discussions with vendor and analyzing the technical proposals for the proceedings.
• Pre-qualify the compete/ qualified vendors in the System for further proceedings in advance.
• Be Familiar with E&I equipment such as LVMCC, UPS, Transformer, PRV, DCS, System architecture
• Co-ordinate with the Client to get the approval for the in-house vendors. Propose alternate vendors in benefits to the company adherence and proposals.
• Involve In House Vendors on the EPC Jobs and get the In-house Vendors in the Client Approved Vendor lists.
• Co-ordinate with the Procurement team on the clear strategy of commercial negotiations.
• Ensure to clear the technical aspects in prior to issue the PO. Follow the communication matrix for the Bid Tab and commercial discussions with Vendor.
9. Construction Planning & Execution & QS Management
• Co-ordinate with the client construction team on the work front availability and the further proceedings
• Lead construction meetings, monitor progress, and identify improvements.
• Conduct internal meetings with the individual crew for the proper way of improvement at work site.
• Analysis the Smart construction progress on weekly basis.
• Monitor the S curve (planned against Actual) on weekly basis.
• Identify the area of improvements on the work progress and construction sequences.
• Monitor the project deliverables of individual projects through the tracker and assign the individual responsibilities to the team.
10. Training and Coordination with Corporate Training Department
• Verify the training hours for the individual working crew.
• Identify the relevant trainings to impose for the lead man and the other skilled workers.
• Attend to both Internal and External training, conduct sessions to your fellow colleagues, and provide inputs for training improvements.
• Conduct the training on smart construction progress measurement to the work force.
• Provide necessary inputs to the corporate training department for the further implementation of training procedures and methods.
11. Construction Equipment Monitoring
• Ensure proper registration and optimization of construction equipment in the HILTI tracker.
• Monitor the construction equipment loading on a regular basis.
• Communicate with the other projects on the requirement of equipment to be reserved for the critical works.
• Optimize the use of equipment by sharing with other disciplines.
• Optimize the use of equipment per project budget and requirements.
12. Resource Planning & Innovative improvements
• Monitor manpower, conduct brainstorming sessions, and optimize resource use.
• Set the PI through the project Planner and derive the manpower loading.
• Identify the crew composition and derive the project planning schedule. Monitor the PI on regular basis in along with the loss man hours through the project planner.
• Arrange for a separate session with the crew, who got the negative plans and lesser PI against the Plan.
• Monitor the PI on day to basis through common APP & Smart construction tools.
13. Reports
• Prepare progress reports, document lessons learned and monitor project status to the Over all project Manager and top management
• Verify the project daily report submitting to the client.
• Document lesson learnt from project to share among the organization to avoid it to repeat again.
• Ensure and monitor monthly management reports to update the status of project status.
• Ensure QHSE records are placed throughout the project, monitor the cash flow and the commitment reports on a monthly basis.
• Review Finance report to understand the company finance status.
14. Goals
• Must be able to lead, example, identify potential leads and plan their growth within the organization.
• Complete projects on schedule with high customer satisfaction.
• Manage the multiple EPC Projects (more than 2 projects) and complete the project handover in a suitable time frame. Optimize the manpower by sharing with the projects going under the stated portfolio.
• Achieve project man-hours targets and secure additional variation orders.
• Maintain zero accidents and non-conformance reports.
