Total 142 technical support job vacancies in Business Management / Project / Planning category in The Philippines

Responsibilities

• Lead technical delivery for application technology refresh projects
• Set up and configure environments, working closely with infrastructure and cloud teams to ensure readiness for deployment
• Work with IT Security on checks (e.g. VAPT, hardening, monitoring)
• Manage vendors to ensure smooth delivery, deployment, and support
• Track progress, risks, and issues; provide updates to stakeholders
• Collaborate with application teams throughout the project lifecycle

Requirements

• Bachelor’s degree in Computer Science, Engineering, or a related field
• 3-5 years of IT experience in a similar role
• Good understanding and hands-on experience with application infrastructure (servers, networks, databases, and operating systems)
• Experience with Java EE, .NET, middleware, web servers, and SQL is preferred

KeyResponsibilities:

Project

• Design, plan, and oversee testing, commissioning, and site supervision for HVAC & Refrigeration projects, adhering to project plans, specifications, and contracts.
• Prepare and maintain design documents, submittals, and re-estimate reports. Ensure proper project documentation and regularly update management on project progress.
• Conduct site surveys, plan the placement of pipework, ducts, and control panels, and attend site meetings. Ensure compliance with safety regulations and monitor construction progress.
• Liaise with consultants, contractors, suppliers, and authorities to ensure smooth project execution.
• Perform testing, commissioning, and quality checks to ensure the performance, reliability, and safety of HVAC systems. Diagnose, repair, and maintain system components.
• Assist clients in optimizing energy use, resolving faults, and providing post-installation support.
• Generate 2D engineering & electrical drawings with software.
• Manage material and labor costs to meet budget requirements.

Requirement

• Min. Diploma in Mechanical Engineering, Electrical Engineering, or related field.
• Min. 1 year experience in Engineering in HVAC & R industry
• Proficient in AutoCAD and Solidworks is a must.
• Strong interest in HVAC & Refrigeration technologies and solutions.
• Strong understanding of mechanical or electrical systems and technologies, with the ability to communicate technical concepts effectively to non-technical audiences.
• Experienced in designing refrigeration system.
• Excellent interpersonal and communication skills, with the ability to build rapport and trust with clients and colleagues.
• Proven ability to work independently and as part of a team in a fast-paced environment.
• Results-oriented with strong organisational, time management, and prioritisation skills.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Willingness to travel (including overseas) as needed for onsite client meetings, presentations, industry events, and etc as required

• Fixed term contract , 37 hours per week
• $77,133 per annum plus Superannuation
• Join the Sustainability, Climate and Waste team 

Hume City Council is one of Australia’s fastest growing and culturally diverse councils. We put the customer and our community at the centre of all that we do, ensuring our services are efficient and accessible.

As a Business Support Officer, you will contribute to the safe, effective, and efficient delivery of support services to the Sustainability, Climate and Waste department and the Hume community.

What you’ll be doing:

• Manage service requests and enquiries from the public in accordance with Service Level Agreements. Ensuring that telephone enquiries from residents/ratepayers are answered promptly in a polite and helpful manner and the query dealt with or referred to other Officers/Departments as required.
• Provide clerical support including word processing, agenda preparation, and minute taking.
• Maintain online registers and databases.
• Monitor shared inboxes proving timely responses to all enquiries in accordance with business unit processes.
• Report building maintenance and technical issues to the relevant department and monitoring the outcome.
• Develop and maintain up-to-date guides, templates, forms and collate documentation.
• Create purchase orders and receipt invoices for purchases across the Sustainability, Climate and Waste department, ensuring all invoices are receipted by the invoice due date, managing journal requests as required and adhering to Council’s procurement, delegations and financial policies and guidelines.
• Reconcile financial records, prepare reports, and maintain accurate spreadsheets relating to purchasing activity across the Sustainability, Climate and Waste department.
• Compile and analyse Sustainability, Climate and Waste data (e.g. KPIs, WLIs).
• Prepare, collate, and submit data and information used for internal and external reporting, including but not limited to Hume City Council Annual Report, Local Government Performance Reporting Framework, and the Local Government Annual Waste Survey.

The skills and experience you’ll bring to the role:

• Strong knowledge of administrative processes and procedures.
• Understanding of purchasing processes and associated local government policies.
• Demonstrated experience in the computer-based systems including databases, spreadsheets, CRM and purchasing systems.
• Experience in customer service and clerical administration.
• Strong customer service and communication skills, with the ability to interact professionally with diverse individuals.
• Ability to maintain confidentiality and produce accurate reports and correspondence.
• Ability to gain cooperation and assistance from clients, other employees, and members of the public in the administration of well-defined activities.

Required Certifications & Qualifications

• Tertiary qualifications or relevant experience in Business Administration or a related field.
• Current driver’s licence.

Why Hume City Council?

A leader in local government, we’re committed to creating an inclusive and collaborative work environment that is guided by our values:

We’re better, every day: We give things a go and value progress over perfection. We have permission to go for it and are expected to reflect and learn.

We’re in it together: At Hume, everyone matters. We Welcome and include all. Respect and safety are expected.

We show up: We empower and trust others and own our work. We rise to the challenges and are expected to do what we say we will.

All for Hume: We strive to achieve our best for the Hume Community. We are proud and passionate about working towards better outcomes and expect they are at the centre of everything we do.

We offer a competitive salary package, professional development opportunities, and a supportive work environment.

A child safe organisation and an equal opportunity employer. Council encourages people of all ages, people with disability, Aboriginal and Torres Strait Islander people, LGBTIQA+ people and people from culturally diverse backgrounds to apply.

All candidates will be required to undertake background and probity checks including Reference Checks, Working with Children Check, and a Criminal Record Check.

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About The Role
As a Business Support Executive at Knight Frank, you’ll be an essential part of our business development engine—supporting proposal preparation, driving tender submissions, and ensuring all our client-facing materials are sharp, professional, and on point. You’ll work closely with internal stakeholders to coordinate key deliverables and help drive our growth strategy through efficient planning and execution.

What You Will Be Doing

• Support the preparation of business development proposals, including fee submissions, tender documents, and presentation decks.
• Collaborate with teams to prepare polished reports and materials for board meetings and client pitches.
• Record and distribute meeting minutes, ensuring timely follow-up on action items.
• Coordinate and manage MA (Managing Agent) agreements and ensure documentation is complete and well-organized.
• Review and validate incoming documents from various departments for accuracy and compliance before final submission.
• Assist in preparing materials for tender interviews and support the team with follow-through on deliverables.
• Manage Section 47 requests and other business-related correspondences in line with statutory and internal guidelines.
• Provide support in maintaining internal records, trackers, and databases to streamline reporting and business planning.

We’re Looking For Someone Who’s:

• Experienced in supporting business development, marketing, or client servicing functions, ideally in real estate or professional services.
• Highly proficient in Microsoft Office, especially PowerPoint, Excel, and Word, with a keen eye for presentation quality.
• Meticulous and detail-oriented, with strong organizational and coordination skills.
• A confident communicator, both written and verbal, who can liaise effectively across teams and with external stakeholders.
• Proactive, resourceful, and capable of juggling multiple tasks and timelines without missing a beat.
• Diploma-qualified (or higher) in Business Administration, Real Estate, or a related field.

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

We are seeking a Business Support Executive to provide comprehensive support to senior management, with a strong focus on budget reporting, management updates, and business operations support. This role goes beyond traditional administrative work — you will be actively involved in preparing business reports, coordinating management updates, and ensuring smooth communication across teams.

• Prepare budget reports, tracking expenses, and compiling updates for management.
• Coordinate executive meetings, including agendas, materials, logistics, and follow-ups.
• Manage schedules, correspondence, and preparing briefing decks for senior management.
• Maintain documentation and reporting systems to ensure smooth business operations.

Requirements:

• Diploma or degree in Business Administration or equivalent.
• Proven experience in business/management support in the Construction/Engineering sector.
• Strong skills in MS Excel and PowerPoint, with hands-on experience preparing reports and presentations.
• Excellent communication, organizational skills, and ability to work independently.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Full Job Description

Job Title: Business Support Administrator

Company Overview: Distinct Professional Group (DPG) is a company of driven, dedicated individuals that provides financial assistance to clients. We're on the lookout for a proactive and detail-oriented Business Support Administrator to assist in day-to-day operations, coordination, and client support functions. This role is ideal for someone who enjoys working in a fast-paced environment and being the backbone of a smooth-running business.

If you would like to learn more about the company, do check out ourwebsite: https://distinctpro.com.sg.

Location: Vibrant office located at a prime mall, Singpost Center! Nearby is Paya Lebar Square and Paya Lebar Mall, offering plenty of great dining and entertainment options.

Job Description:

Schedule: Monday to Friday, 9:00 AM - 5:30 PM (In-person presence at the office is largely required although some days of remote work is possible with prior discussion and mutual trust!)

Pay: 3k - 4k is the range for the pay, but is negotiable depending on ones' qualifications and/or skills.

Role & Responsibilities:

As a Business Support Administrator, you will play a vital role in supporting various business functions and ensuring operational efficiency.

Your key responsibilities will include:

• Providing administrative and operational support to managers and team members
• Assisting with documentation, data entry, and report preparation
• Coordinating internal processes and ensuring timely follow-up on tasks and deadlines
• Helping maintain and organize internal records and project documentation
• Supporting client servicing efforts through follow-up communication, scheduling, and query handling
• Assisting with coordination of meetings, internal events, or training sessions
• Collaborating with cross-functional teams to improve workflows and efficiency
• Handling basic research or reporting tasks related to business needs

What we are looking for in a candidate:

• Qualifications: University students, fresh graduates, A-level holders preferred (any discipline welcome – HR, Business, Admin, or related fields a bonus!)
• Committment: Able to commit to the role for at least 1 year, with growth opportunities available

If you are driven, eager to learn, and ready to grow in a supportive and dynamic environment, we’d love to meet you!

Why Work at DPG:

• Prime Location: Our office is located in a vibrant mall, surrounded by restaurants, entertainment, and shopping.
• Flexible Hours: We offer flexible working hours with an option to work from home on some days, providing flexibility to fit your needs.
• Corporate Experience: Opportunity to gain valuable exposure in the corporate world, to help you achieve your future career aspirations.
• Friendly Work Environment: A supportive, friendly, and open work culture which strives to make everyone feel at ease and supported.
• Vibrant Office
• Fun Company Culture: Our company is driven and yet values having fun, if you were to join, look forward to enjoyable team-building activities such as archery, Hydrodash at Sentosa, and more.
• Office Perks: Enjoy free beverages and drinks in the office to stay refreshed throughout the day, from our pantry!

Next Steps:

If you're a proactive and organized individual looking to grow, we’d love to hear from you!

If your resume is suitable, we will reach out to you for a first interview.

Job Type: Full-time

Benefits:

• Flexible schedule
• Professional development

Work Location: In person

Company Description

Protege Fund Services provides a wide range of fund and corporate solutions tailored for both institutional and private clients. With a strong presence in Singapore and Asia, the company supports clients through innovative, customized service structures designed to optimize operational efficiency. Protege Fund Services prioritizes long-term relationships, consistently delivering high-quality services while safeguarding client privacy and confidentiality. Backed by a professional team of lawyers, accountants, and financial analysts, Protege Fund Services is committed to advancing the fund services industry through cutting-edge technology and exceptional service. Many clients join through referrals, underscoring the trust and satisfaction earned through strong partnerships.

Role Description

We are looking for a proactive and detail‑oriented Business Analyst & Project Management Support professional to join our team. This role supports both front‑office and middle‑office functions for our clients, working across a range of investment and operational workflows.

Key Responsibilities

• Support day‑to‑day investment operations for clients, ensuring smooth trade workflows and timely execution.
• Assist in finance and accounting processes, including data validation and reconciliation activities.
• Participate in NAV pack reviews, working closely with fund accounting teams to ensure accuracy and completeness.
• Provide support on compliance and regulatory matters, including documentation checks and adherence to internal and external requirements.
• Assist in preparing management reports, investor reporting, and regulatory submissions.
• Coordinate with internal teams and clients on project management initiatives, including process improvements, system enhancements, and workflow automation.
• Perform analysis, prepare documentation, and support testing for operational or system changes.

Requirements

• 1–2 years of experience in fund administration, investment operations, finance, or related fields (preferred but not mandatory).
• Strong analytical and problem‑solving skills.
• Good communication skills and ability to work with cross‑functional teams.
• Detail‑oriented, organised, and able to manage multiple deliverables.
• Keen interest in the fund industry, operations, and regulatory topics.

Why Join Us

You’ll gain exposure to a wide range of front‑ and middle‑office activities while contributing to meaningful operational and client‑facing projects. This is an excellent role for someone looking to build a strong foundation in fund operations and project management within a fast‑growing firm.

Project Administrator

• Working Location: Ubi
• Salary: $1800 - $2200
• Working Hours: Mon to Fri | 9am – 6pm

Job Summary

• The Project Administrator will provide administrative and coordination support to the Project Manager and project team in handling renovation and fit-out projects. The role involves documentation control, procurement assistance, subcontractor coordination, and monitoring of project progress to ensure smooth project execution.

Key Responsibilities

Project Documentation & Administration

• Prepare, compile, and maintain project documents including quotations, purchase orders, delivery orders, invoices, and reports
• Handle document submissions to clients, consultants, and authorities
• Maintain proper filing and record-keeping (hardcopy and softcopy)
• Track project correspondence, approvals, and document status

Procurement & Coordination

• Assist in sourcing materials and obtaining quotations from suppliers
• Prepare purchase orders and follow up on deliveries
• Liaise and coordinate with subcontractors, suppliers, and vendors on work progress and scheduling

• Monitor material stock and project requirements

Project Monitoring & Support

• Update project schedules, progress reports, and cost tracking
• Attend meetings and prepare meeting minutes when required
• Assist Project Manager in day-to-day site and office coordination
• Follow up on outstanding issues and ensure timely completion of tasks

General Support

• Maintain records of contracts, warranties, and compliance documents
• Provide administrative support to the project team
• Perform any other ad-hoc duties assigned by management

Requirements

• Minimum GCE ‘N’/‘O’ Level, ITE, Diploma or equivalent
• Training Provided
• Basic knowledge or interest in renovation/construction industry preferred

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 8093 8699 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

Required Skills:

PowerPoint / Project Support Executive

Scope of Work

• Create high‑quality, professional PowerPoint presentations for senior stakeholders
• Support EOS and mainframe-offload migration initiatives
• Capture Minutes of Meeting (MoM) clearly and concisely
• Document key discussions, action items, and follow‑ups accurately
• Communicate effectively with technical teams and senior business leaders

Join Our Team at Appvantage in Singapore!

We are dedicated to leading the future of enterprises with transformative digital solutions that not only redefine application design but also revolutionize e-commerce and enhance user and customer experiences.

Job Description

As we continue to drive innovation and strengthen our operations, we are seeking a dynamic Project Support Executive to join our team in Singapore. In this role, you'll be supporting live digital products deployed across markets in Asia Pacific and Latin America for a globally recognized premium automotive brand — so your work has real, visible impact from day one.

You'll sit at the intersection of client support, quality assurance, and digital operations, working alongside a cross-functional team of developers, designers, product owners, business analysts, and scrum masters to keep mission-critical systems running smoothly and continuously improving. The ideal candidate has a solid understanding of digital products and applications, strong collaborative skills, and a genuine passion for customer satisfaction. You will also be expected to contribute beyond your defined scope as business needs evolve — bringing flexibility and a problem-solving mindset to the team.

Here's a glimpse of your responsibilities:

1. Stakeholder Management

• Foster and maintain strong, professional relationships with clients, vendors, and partners.
• Support seamless communication and collaboration across stakeholders.
• Ensure that all project implementations are aligned with company quality standards and client expectations.

2. Operation Support

• Manage day-to-day support operations for our in-house product, ensuring timely and accurate issue resolution.
• Monitor support tickets and maintain a high standard of customer service and satisfaction.
• Investigate and triage production incidents reported by markets, working closely with the development team to drive timely resolution and root cause analysis.
• Coordinate and arrange product deployments in collaboration with the development team, ensuring releases are communicated and executed smoothly across markets.
• Design and refine support processes to improve efficiency and response times.
• Track and analyze key performance indicators (KPIs) to evaluate support effectiveness and implement corrective actions.
• Work closely with the product team to relay customer feedback and contribute to product roadmap discussions.
• Create and maintain clear, user-friendly support / training documentation (e.g., FAQs, troubleshooting guides, knowledge base).
• Stay informed of best practices in digital product support, customer service, and user experience.

3. Quality Assurance

• Plan, develop, and execute test plans, test cases, and scripts to validate product functionality and quality.
• Collaborate with product owners, designers, and developers to understand feature requirements and ensure alignment with user needs.
• Verify backlog items and confirm that development meets business and customer expectations.
• Conduct and lead User Acceptance Testing (UAT) for new features or product updates.
• Provide clear feedback to the development team on usability, bugs, and potential improvements.
• Maintain accurate documentation of UAT scenarios, test results, and backlog verification status.
• Communicate QA progress and results to stakeholders in a timely and structured manner.

4. Versatile Contributor

• Embrace a growth mindset and contribute beyond your immediate role as organisational needs evolve.
• Support cross-functional initiatives, ad-hoc assignments, and projects that may span different areas of the business.
• Adapt readily to shifting priorities, new processes, or expanding responsibilities as the business grows.

Job Requirements

• Educational Background: Bachelor’s Degree in Information Systems or Business.
• Experience: 2-3 years' experience in the IT industry is preferred.
• Communication: Excellent communication skills are essential. Able to communicate issues clearly to stakeholders, and comfortable liaising with regional client teams.
• Tech-Adept: Proficiency in Microsoft Office (Excel, Word, PowerPoint). Experience with JIRA or similar Project management tools.
• Attitude: You're organized, meticulous, and always approach tasks with a positive attitude. Organised, meticulous, and always approaches tasks with a positive and proactive attitude.
• Project Acumen: Strong administrative skills and a general understanding of the project life cycle, project documentation, and project standards.
• Methodologies: Prior experience with SCRUM/Agile methodologies is a plus.
• AI & Productivity Tools: A genuine curiosity and willingness to explore AI tools (e.g. ChatGPT, Claude, Copilot) to improve personal and team efficiency. Prior experience using AI in a work context is a plus.

Join us at Appvantage, where every day brings meaningful challenges and opportunities for growth. If you're ready to make your mark in the dynamic world of digital innovation, we invite you to embark on this journey with us. Your adventure starts here!

PowerPoint / Project Support Executive

Role Overview

We are looking for a highly organized Project Support Executive with strong presentation and documentation skills to support key transformation initiatives. This role involves working closely with technical and business stakeholders to create high-quality presentations and maintain accurate project documentation.

Key Responsibilities

• Develop clear, professional PowerPoint presentations for senior stakeholders
• Support project activities related to system upgrades and migration initiatives
• Capture Minutes of Meeting (MoM) accurately and in a structured format
• Document key discussions, action items, and follow-ups
• Coordinate with technical teams and business stakeholders to gather required inputs
• Ensure timely and accurate reporting of project updates

Required Skills

• 3–5 years of experience in project coordination or administrative support roles
• Advanced proficiency in Microsoft PowerPoint and MS Office tools
• Strong written and verbal communication skills
• Ability to structure information clearly for senior audiences
• Strong organizational and multitasking abilities

Preferred Skills

• Experience supporting IT or technology-related projects
• Exposure to banking or financial services environments
• Familiarity with project documentation standards and reporting practices

Application Note

Interested applicants may send their CV directly to shyam@aryan-solutions.com for consideration.

Your role as a Business Support Executive (Claims) is to ensure accurate and timely submission of clinic claims and reconciliation of payment from the insurance companies.

To provide administrative and billing support to the patient, facilitate the smooth running of the clinic environment, and support the delivery of quality patient care.

Job Responsibilities

Claims Submission

• Managing patient’s insurance claims [e.g. enquiries, documentation, verifying patient’s eligibility and coverage for procedures/ treatments, obtaining pre-authorizations and letter of guarantee (LOG)

• Ensuring the completeness of bills and relevant insurance forms and supporting documents for local and global insurance

• Preparing, reviewing, and transmitting claims using the claim portal, including electronic and paper claim processing

Claims Management & Accounts Receivables

• Following up with insurance companies on unpaid claims, discrepancies in payment, appeals, and resubmissions (where needed)

• Following up with patients to facilitate billing, co-payment & deductibles, and closure of claims, and maintaining an effective recording system

• Reconciling all payments and transactions for the day

• Handling patient feedback: including escalation where needed

• Processing offline payment and communications with patients/ payees for payment

• Ad-hoc duties as assigned

Skills and Abilities

• Diploma or Degree holders with at least two years’ experience in the healthcare, insurance, or hospitality industry

• Proven experience as a Claim Specialist or similar role handling insurance or medical claims/ case assessment

• Pleasant and confident disposition and excellent customer service orientation

• Exceptional written and oral communication skills

• Meticulous with the ability to multitask and stay organized

• Ability to independently follow clinic procedures and job instructions and use good judgment in determining when assistance is needed

• Experience in Plato (clinical software) will be an advantage

• Computer literacy and good analytical skills

• High empathy with a passion for patient care

Working Hours

• Monday to Friday: 9 AM to 6 PM
• Saturday: 9 AM to 1 PM (Alternate)

• Basic + Completion Bonus
• Working Hours: Mon to Fri (8 am - 6 pm)
• Tenure: Contract (1 year + 1 year)

Job Scope:

• Provide finance and administrative support to the project management team.
• Ensure that project financial documentation, procurement and team administrative tasks are handled in a timely and efficient manner and in line with client’s guidelines.

Responsibilities:

• Prepare and maintain financial reports and updates for project management.
• Prepare weekly & monthly progress claims for submission to the client.
• Ensure that all project-related Financial and Administrative documents are accurate, up-to-date, and easily accessible.
• Assist in monitoring and forecasting of project budgets, expenses, and invoicing.
• Liaise with client and Internal HR department for all onboarding/offboarding onsite
• Assist in recruitment as required.
• Administer and manage the leave process, including tracking available leave balances and usage.
• Proactively notify project managers of any potential issues related to employees that may impact project timelines or deliverables.
• Coordinate the availability of resources, equipment, and materials required for project execution.
• Assist in generating regular project status reports, highlighting progress, milestones, and potential issues.
• Maintain records of suppliers and vendors, including contact information and agreements.
• Manage all external procurement activities.
• Create, organize, and maintain project documentation, including contracts, project correspondence, and reports.
• Assist in scheduling project activities, including meetings, and site visits.
• Schedule and coordinate internal project meetings, including agenda preparation and meeting minutes.
• Ensure that action items from meetings are documented and followed up on.
• Any other task assigned by Project Manager

Requirements:

• Minimum Diploma Holder
• Minimum 3 years work experience as a project administrator/project coordinator or similar role
• Proven experience in financial tracking and reporting.
• Expert proficiency in MS Excel and all other MS Suite applications
• Experienced in Google Workspace & Microsoft Office365
• Experienced in using Enterprise Resource Planning (ERP) software
• Basic accounting experience (AR & AP)
• Basic knowledge on procurement and logistics

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website

www.trustrecruit.com.sg.

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EA License No: 19C9950

EA Personnel: Hong Sze Wai (Sharon)

EA Personnel Reg No: R25128240

Key Responsibilities

• Oversee daily administrative operations and ensure efficient office management

• Supervise and lead administrative staff to maintain high performance standards

• Manage office budgets, procurement processes, and vendor relationships

• Coordinate logistics activities, including shipment tracking and supplier liaison

• Prepare and review business correspondence such as reports, emails, and official letters

• Maintain proper documentation, records, and compliance with company policies

• Support and administer HR processes and policies, including:

- Employee onboarding and offboarding

- Leave management and attendance tracking

- Maintaining employee records and documentation

- Assisting in policy implementation and compliance

• Support cross-functional teams, including project and operations departments

Requirements

Educational Qualifications

• Diploma in Business Administration & Management or equivalent

• Bachelor’s degree in business administration, Management, or a related field

• Relevant certifications are an advantage

Work Experience

• Minimum 1–3 years of experience in administration or office management

• Proven experience in team supervision and office operations

• Experience in procurement, vendor management, logistics coordination, and HR administration preferred

Core Skills

• Strong organizational and multitasking abilities

• Excellent communication skills, both written and verbal

• Proficiency in business letter-writing and formal correspondence

• Leadership, problem-solving, and decision-making capabilities

• High attention to detail and accuracy

Technical Competencies

• Proficient in Microsoft Office (Excel, Word, etc.)

• Familiarity with ERP or administrative systems

• Basic knowledge of reporting and data management tools

Knowledge Requirements

• Solid understanding of office administration practices

• Basic financial knowledge (budgeting and cost control)

• Strong understanding of HR processes and policies

• Knowledge of logistics operations, including:

- Supply chain and procurement processes

- Supplier and freight forwarder coordination

- Shipping documentation (invoices, packing lists, delivery orders)

- Shipment tracking and delivery coordination

• Awareness of compliance and regulatory requirements

Personal Attributes

• Responsible, proactive, and resourceful

• Strong interpersonal and leadership qualities

• Ability to work under pressure and meet deadlines