Total 31 procurement administrator job vacancies in Finance / Banking / Insurance category in The Philippines

This Executive, Finance (Contract & Procurement) is a critical role that is responsible for supporting the Senior Manager, Finance in strengthening and formalizing GetGo’s procurement processes by ensuring efficient day-to-day purchasing operations, strong contract governance, and proper vendor management across the Group. 

This role serves as the operational anchor for procurement execution, supporting vendor onboarding, tender coordination, contract administration, Purchase Requisition (PR) and Purchase Order (PO) processing, and procurement compliance. This is a hands-on execution role ideal for someone who is detail-oriented, process-driven, and eager to grow within procurement, contract management, and commercial operations while gaining strong cross-functional exposure. 

How You Will Make An Impact

• Tender Documentation Support: Support the preparation of Invitation to Quote (ITQ), Request for Quotation (RFQ), and Request for Proposal (RFP) documents for procurement activities including vehicles, workshops, towing, insurance, cameras, cleaning, decals, and other operational services.

• Quotation Comparison & Evaluation: Assist in quotation collection, vendor comparisons, benchmarking, and documentation to ensure compliance with the “3-quotation” policy and proper justification for vendor selection.

• Procurement Coordination: Coordinate procurement timelines, stakeholder inputs, approvals, and documentation to ensure tenders and purchasing activities are completed efficiently and accurately.

• Contract Drafting Support: Prepare contracts using approved company templates and perform pre-review checks before submission for Finance review.

• Contract Database Management: Maintain accurate records of contracts, renewal dates, expiry tracking, notice periods, and key obligations to ensure proper visibility and prevent missed renewals.

• Governance Compliance: Ensure procurement activities comply with company procurement policies, approval matrices, and internal financial controls.

• PR / PO Processing: Manage the end-to-end processing of Purchase Requisitions (PR) and Purchase Orders (PO) with speed and accuracy to support business operations.

• Process & Tool Implementation: Act as a digital native by helping select and implement the tools and systems that will power GetGo’s future procurement function.

What Makes You A Great Fit

• Operational Discipline: You have a strong track record of managing the full procurement and contract lifecycle with high accuracy, strong documentation discipline, and extreme ownership. You understand that procurement is not just about buying—it is about protecting the business.

• Data-Driven & Proactive: You are a pro at Excel/Google Sheets (Pivot Tables and XLOOKUPs are second nature); you don't just record data, you use it to find gaps and propose solutions.

• Growth Mindset: You are comfortable building processes from the ground up and thrive in an environment where structure is still being created. You are excited by the opportunity to help establish and formalize GetGo’s Procurement function while operating as a high-impact individual contributor.

• Commercial Acumen: Demonstrated negotiation capability is a strong advantage. You are able to support or lead vendor discussions on pricing, payment terms, contract clauses, and service levels to achieve commercially sound and risk-balanced outcomes.

• Strong Communication: You can confidently manage communication across Finance, Operations, Supply Strategy, Marketing and external vendors with professionalism, clarity, firmness, and empathy. You know how to balance operational urgency with stakeholder management.

• Vocational Experience: Relevant experience in procurement, purchasing, or contract management, with an interest in the "Digital Native" approach to scaling functions.

• Strong personal alignment with our GetGo Values: Driven by Purpose; Stay Curious and Humble; Collaborate with Empathy; Make it Better; Get It Going!

[Your Next Opportunity]

Join our Trust team and be part of something meaningful. In this role, you will be managing client trust portfolios, ensuring everything runs smoothly and complies with relevant regulations. You will work alongside professional advisors, investment managers, and banks, helping to administer trusts and provide key support to clients.

From maintaining accurate trust records to assisting with distributions, invoicing, and documentation, you will play a vital role in delivering exceptional service. This is an opportunity to expand your knowledge of trusts, fiduciary responsibilities, and estate planning while honing your client servicing skills.

[Your Role & Responsibilities]

• Assist with day-to-day administration of trust portfolios and the underlying structure, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and any work that is required.
• Work with professional advisors, investment managers and banks on trust administration related matters.
• Assist with periodic reviews of assigned trust portfolios to ensure they are being administered in accordance with the trust deeds, the company’s policies, and legal and tax requirements.
• Assist in maintaining accurate and updated trust records.
• Assist to prepare trustee minutes, resolutions, or any trust related documents as guided by the Supervisor.
• Assist in invoicing and debtor collection on timely manner
• Provide any other assistance as required by your supervisor.

[What We Are Looking For]

[Education]

• Bachelor’s degree in Business Administration, Law, Finance, Accounting, or a related field.

[Skills & Experience]

• Minimum 2 years of experience in Trust Administration or a relevant field. If you have 1 year of relevant Trust experience and are passionate to pursue a career in Trust, you are welcome to apply. Compensation will commensurate accordingly with experience.
• Strong understanding of trust laws, estate planning, taxation, and fiduciary responsibilities.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Discretion and confidentiality with high ethical standards when handling sensitive client data.
• STEP qualification is a plus.

[Traits]

• Client-Focused: You are dedicated in providing excellent service and ensuring client satisfaction.
• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Collaborative: You enjoy working as part of a team and are committed to supporting your colleagues and clients

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.

We regret to inform you that only shortlisted candidates will be notified.

[Your Next Opportunity]

Join our Trust team and be part of something meaningful. In this role, you will be managing client trust portfolios, ensuring everything runs smoothly and complies with relevant regulations. You will work alongside professional advisors, investment managers, and banks, helping to administer trusts and provide key support to clients.

From maintaining accurate trust records to assisting with distributions, invoicing, and documentation, you will play a vital role in delivering exceptional service. This is an opportunity to expand your knowledge of trusts, fiduciary responsibilities, and estate planning while honing your client servicing skills.

[Your Role & Responsibilities]

• Assist with day-to-day administration of trust portfolios and the underlying structure, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and any work that is required.
• Work with professional advisors, investment managers and banks on trust administration related matters.
• Assist with periodic reviews of assigned trust portfolios to ensure they are being administered in accordance with the trust deeds, the company’s policies, and legal and tax requirements.
• Assist in maintaining accurate and updated trust records.
• Assist to prepare trustee minutes, resolutions, or any trust related documents as guided by the Supervisor.
• Assist in invoicing and debtor collection on timely manner
• Provide any other assistance as required by your supervisor.

[What We Are Looking For]

[Education]

• Bachelor’s degree in Business Administration, Law, Finance, Accounting, or a related field.

[Skills & Experience]

• Minimum 4 years of experience in Trust Administration or a relevant field.
• Strong understanding of trust laws, estate planning, taxation, and fiduciary responsibilities.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Discretion and confidentiality with high ethical standards when handling sensitive client data.
• STEP qualification is a plus.

[Traits]

• Client-Focused: You are dedicated in providing excellent service and ensuring client satisfaction.
• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Collaborative: You enjoy working as part of a team and are committed to supporting your colleagues and clients

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.

We regret to inform that only shortlisted candidates will be notified.

·       Ensure accurate policy details (validity, policy number, coverage) input to prevent rework or manual corrections to achieve higher STP rates.

·       Cross-check different system.

·       Document preparation task including merge, split documents in one submission by determine the policy benefits and provider types.

·       Optimize workflows based on high volume claims and achieve it within same day turnaround time.

·       Liaise with and follow up with claimants, policyholders and agents on outstanding requirements (if any)

·       Build collaborative relationships with and ensure that claims registration are well managed for both internal and external key stakeholders (i.e policyholders, distribution servicing rep, ) to achieve claims business objectives.

·       Suggest and participate in process improvement projects/ initiatives/ system enhancement, including establish claims best practices.

·      Any other ad-hoc assignments assigned by supervisor.

We are looking for people who

·      Minimum Diploma holder with relevant admin duties or customer service experience
·      Preferably with 1 to 2 years of administrative experiences

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: west1@recruitexpress.com.sg
EA License No: 99C4599

Responsibilities:

• Receive, process, generate, compile and monitor invoice payment on a daily/weekly/monthly basis in line with established payment cycles and client requirements

• Retrieve finance data with competency to review and analyze the data, reporting to line manager.

• Manage vendor, staff salary and ad-hoc spending

• Monitoring of Business health in an overall manner and report to line manager on a weekly basis or if required.

• Generate financial summaries for inclusion in monthly report following company Template

• Reporting and administrative support

• Liaise with Indian Team for meeting.

• Taking the lead of the Finance related manner and proposed method and solution for cost saving and related methodology.

Requirements:

• Min Diploma in related field.

• 2-3 years of Finance related experience.

• Willing to work in different time zone with other country Team.

• Very Strong Knowledge in using MS Excel

• Create and manage Pivot Tables in Excel for financial data analysis.

  EA Personnel Name: Jackie Ng

  EA Personnel No: R22109024

  EA License No: 95C5411

Finance Executive

• Salary: $4,500 - $5,000 + Bonus
• Working Days: 5 days
• Working Timing: 9AM to 6PM
• Working Location:  MRT nearby - Tanjong Pagar or Shenton Way

Requirements

• Degree in Accounting, Finance, or a related discipline; holders of CPA / ACCA / CA (or equivalent professional qualifications) are preferred.
• At least 5 years of accounting experience, including a minimum of 3 years in real estate or project-based enterprises (development, investment, property management, or construction).
• Familiar with Singapore or Malaysia accounting standards and tax regulations; experience in cross-border or multi-entity accounting is an advantage.

Job Responsibilities

1. Take full responsibility for end-to-end accounting management at both real estate development company and project levels, including general ledger, accounts receivable / payable, fixed assets, project costs, and development expenditure accounting.
2. Actively participate in cost accumulation, expense allocation, and progress accounting across different stages of real estate development (land acquisition / design / approvals / construction / completion), ensuring high alignment between financial records and actual project progress.
3. Manage and account for various consultant and contractor costs
4. Design consultants, project management consultants, quantity surveyors (QS), legal, tax, engineering, and other professional service fees
5. Contractor progress payments, variation orders, advance payments, retention sums, and related accounting treatments
6. Prepare and review monthly, quarterly, and annual financial statements, supporting management in project financial analysis, cost control, and cash flow management.
7. Handle or assist with local tax matters for real estate projects in Singapore / Malaysia and overseas, including but not limited to: GST / SST, Corporate income tax
8. Withholding tax, particularly in relation to cross-border consultants and contractors
9. Liaise directly with external auditors, tax advisors, banks, and relevant authorities, and support annual audits, tax filings, and compliance reviews.
10. Assist in improving financial processes, internal controls, and project financial management systems, supporting simultaneous operations across multiple entities and projects.

Interested applicants kindly submit your resume through here or Whatsapp +65 9019 3218 (Joevy), and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279

1 Year Contract

Key Responsibilities

• Assist in Account Opening (Checking and verifying client details)
• Preparation of monthly reports, post trade emails
• Answering email enquiry
• Data Entry
• Supporting day-to-day business operations

Requirements

• Diploma in Finance, Accountancy, Banking or related field is preferred
• No experience required

Skills and competencies

• Strong attention to detail and accuracy in data handling and documentation.
• Good communication skills

Interestedapplicants can send their detailed resumes to janelui@recruitexpress.com.sgor call JANE @ 6735 1955.

JANE LUI JIE'EN

CEI: R1104482

Company Reg.No. 199601303W || EA Licence No. 99C4599

[Your Next Opportunity]

Join our Trust team and be part of something meaningful. In this role, you will be managing client trust portfolios, ensuring everything runs smoothly and complies with relevant regulations. You will work alongside professional advisors, investment managers, and banks, helping to administer trusts and provide key support to clients.

From maintaining accurate trust records to assisting with distributions, invoicing, and documentation, you will play a vital role in delivering exceptional service. This is an opportunity to expand your knowledge of trusts, fiduciary responsibilities, and estate planning while honing your client servicing skills.

[Your Role & Responsibilities]

• Assist with day-to-day administration of trust portfolios and the underlying structure, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and any work that is required.
• Work with professional advisors, investment managers and banks on trust administration related matters.
• Assist with periodic reviews of assigned trust portfolios to ensure they are being administered in accordance with the trust deeds, the company’s policies, and legal and tax requirements.
• Assist in maintaining accurate and updated trust records.
• Assist to prepare trustee minutes, resolutions, or any trust related documents as guided by the Supervisor.
• Assist in invoicing and debtor collection on timely manner
• Provide any other assistance as required by your supervisor.

[What We Are Looking For]

[Education]

• Bachelor’s degree in Business Administration, Law, Finance, Accounting, or a related field.

[Skills & Experience]

• Minimum 2 years of experience in Trust Administration or a relevant field. If you have 1 year of relevant Trust experience and are passionate to pursue a career in Trust, you are welcome to apply. Compensation will commensurate accordingly with experience.
• Strong understanding of trust laws, estate planning, taxation, and fiduciary responsibilities.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Discretion and confidentiality with high ethical standards when handling sensitive client data.
• STEP qualification is a plus.

[Traits]

• Client-Focused: You are dedicated in providing excellent service and ensuring client satisfaction.
• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Collaborative: You enjoy working as part of a team and are committed to supporting your colleagues and clients

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.

We regret to inform you that only shortlisted candidates will be notified.

Join Portcullis as a Senior Trust Administrator

The Portcullis Group is a multi-family office platform supporting private clients with a full suite of Trustee, fund, investment and family office services. Working within the Trust Department you will be responsible for a portfolio of clients and assisting them with the establishment and administration of trusts and underlying corporate structures across various jurisdictions.

We are now inviting passionate individuals to join our dynamic team as a Senior Trust Administrator.

In this role, you will take end-to-end ownership of a complex portfolio of trust and family office structures. It also balances high-touch client relationship management with technical fiduciary administration, risk mitigation, and the mentorship of junior team members to ensure absolute compliance with industry regulations and internal policies.

Key responsibilities:

Portfolio & Relationship Management

• Act as the primary, trusted point of contact for high-net-worth clients, settlors, beneficiaries, bankers, and professional advisors; proactively managing expectations and resolving complex queries.

• Oversee comprehensive family office and trust administration, ensuring that all client transactional records, financial structures, and asset portfolios are meticulously maintained.

• Monitor trust financial health, including tracking trust income and ensuring accurate, timely client invoicing.

Fiduciary & Trust Documentation

• Execute fiduciary duties with strict adherence to relevant trust laws, constitutional documents, and internal codes of conduct.

• Review, draft, and finalize complex trust documentation, including trust minutes, deeds, and corporate resolutions.

• Serve as a "B" signing authority for trustee bank accounts, ensuring flawless execution of high-value client transactions.

Risk, Compliance & Governance

• Lead the client acceptance and onboarding process, taking accountability for comprehensive Know Your Customer (KYC) and Anti-Money Laundering (AML) due diligence.

• Conduct ongoing, rigorous risk reviews and monitoring of trust files, transaction activities, and investment performance.

• Identify, mitigate, and escalate high-risk administrative issues, red flags, or regulatory inconsistencies directly to senior management.

Leadership & Quality Control

• Supervise, mentor, and review the work of junior trust administrators to foster professional growth and ensure team-wide operational accuracy.

• Enforce data integrity across physical and digital record-keeping systems and the completion of all internal compliance checklists.

We are looking for candidates who meet the following criteria:

• Bachelor’s Degree in Law, Business Administration, Accounting, Finance, or a related field. Professional certifications (e.g., STEP, ICSA) are highly advantageous.

• Proven experience in trust administration, wealth management, or corporate governance, with a track record of handling complex fiduciary structures.

• Deep understanding of trust laws, compliance frameworks, FATCA/CRS, and AML/CFT regulatory requirements within the private trust industry.

• Familiarity with opening and managing private and corporate bank accounts across various jurisdictions; proficiency in specialized trust accounting/administration software.

• Exceptional stakeholder management, communication, and negotiation skills. Strong analytical acumen with an eye for detail, and the ability to manage competing deadlines independently.

Apply now and take the first step towards a rewarding future with us!

Why Portcullis?

• Be part of a legacy of trust and innovation spanning over 40 years

• Join a team that is committed to professional excellence and client success

• Enjoy a supportive workplace that encourages learning and career growth

If you are ready to take your Trust Administrator career to the next level with a company that values both tradition and forward thinking, we’d love to hear from you.

Join Portcullis as a Junior Trust Administrator

The Portcullis Group is a multi-family office platform supporting private clients with a full suite of Trustee, fund, investment and family office services. Working within the Trust Department you will be responsible for a portfolio of clients and assisting them with the establishment and administration of trusts and underlying corporate structures across various jurisdictions.

Backed by our international network and a wide range of professional expertise essential to running a large wealth management office successfully, we are known for our ability to provide a multitude of tailored services in a variety of regulated jurisdictions, bringing advantages in terms of cost, convenience, and efficiency.

We are now inviting passionate individuals to join our dynamic team as a Junior Trust Administrator.

In this role, your main responsibilities will be:

• Provide administrative and operational support to the Trust Administration team, ensuring that client records and trust documentation are maintained accurately and in a timely manner.

• Review and draft Trust documentation, Trust minutes and corporate resolutions ensuring compliance with applicable regulatory requirements and internal policies.

• Conduct compliance and risk assessments for client onboarding and perform ongoing monitoring of client activities and transactions.

• Proactively cultivate and maintain excellent, responsive client relationships by acting as a dependable point of contact, ensuring client needs are addressed promptly, confidentially and effectively.

• Support the Trust Administration functions by competently and promptly executing the client acceptance process, ensuring the satisfactory and timely completion of all Know Your Customer (KYC) and due diligence procedures to uphold regulatory compliance and facilitate a smooth onboarding experience.

• Ensure the meticulous and proactive administration of trusts and trust assets, promptly identifying and escalating administrative issues, red flags, inconsistencies, and irregularities to senior management to safeguard client interests and assets.

• Diligently assist in carrying out the fiduciary duties of the trustee, ensuring all actions are fully compliant with relevant trust laws and trust documentation, providing clients with confidence in our service.

• Maintain comprehensive, accurate, and easily accessible record-keeping (both physical and digital) to ensure transparency and facilitate prompt retrieval for client queries or compliance reviews.

• Conduct responsive and ongoing monitoring of trust files, including but not limited to the timely updating of due diligence, transactional reviews, and monitoring of investment performance (where required), to provide clients with up-to-date information.

• Efficiently discharge duties as “B” signing authority of PTSL (where required) for bank accounts where PTSL is trustee or provides administration, ensuring timely and accurate execution of client transactions.

• Perform all work in a competent and compliant manner, strictly adhering to PTSL’s policies and procedures and the regulations and codes applicable to the private trust industry, thus delivering a secure and reliable service.

• Undertake comprehensive risk reviews for trust files in a timely and accurate manner to ensure the ongoing security and compliance of client structures.

• Ensure the timely and accurate completion of all internal checklists to maintain high standards of administrative quality and efficiency, allowing for responsive client service.

• Monitor income generated by trusts administered by you and ensure timely and accurate invoicing is completed, facilitating clear and professional financial communication with the client.

We are looking for candidates who meet the following criteria:

• Bachelor’s Degree in Law, Business Administration, Accounting, or a related field

• Experience in trust administration or corporate governance, including preparing trust and corporate documents

• Good knowledge of regulatory requirements, compliance frameworks, and anti-money laundering (AML) laws

• Proficiency in managing trust software systems and maintaining accurate records

• Excellent communication skills to liaise with stakeholders, including settlors, beneficiaries, bankers, and advisors

• Attention to detail and strong organizational skills to manage multiple tasks and deadlines effectively

• Familiarity with opening and managing private/corporate bank accounts and ensuring compliance with jurisdictional regulations

Apply now and take the first step towards a rewarding future with us!

Why Portcullis?

• Be part of a legacy of trust and innovation spanning over 40 years

• Join a team that is committed to professional excellence and client success

• Enjoy a supportive workplace that encourages learning and career growth

If you are ready to take your Trust Administrator career to the next level with a company that values both tradition and forward thinking, we’d love to hear from you.

Job Responsibilities:

• Process claims accurately and ensure compliance with company policies and procedures
• Support administration and maintenance of claims system user accounts
• Assist staff with claims-related enquiries and support matters
• Process vendor invoices and perform account reconciliations
• Investigate and resolve discrepancies related to invoices, claims, and payments
• Prepare and post journal entries for finance transactions and accruals
• Support month-end closing activities and ensure accurate financial records
• Participate in finance system improvement and transformation projects
• Assist with data migration, testing, and implementation activities where required
• Perform other finance and administrative duties as assigned

Requirements:

• Diploma in Accounting or related qualification
• 2–3 years of relevant experience in finance, claims processing, or accounts payable
• Proficient in Microsoft Excel and/or Google Sheets
• Able to work independently and meet deadlines
• Team player with good organisational skills

Interested candidates are invited to email your resume to:

jen.ooi@recruitexpress.com.sg
Jenalyn Ooi Huai Sian (R1765551)
Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

[Your Next Opportunity]

Join our Trust team and be part of something meaningful. In this role, you will be managing client trust portfolios, ensuring everything runs smoothly and complies with relevant regulations. You will work alongside professional advisors, investment managers, and banks, helping to administer trusts and provide key support to clients.

From maintaining accurate trust records to assisting with distributions, invoicing, and documentation, you will play a vital role in delivering exceptional service. This is an opportunity to expand your knowledge of trusts, fiduciary responsibilities, and estate planning while honing your client servicing skills.

[Your Role & Responsibilities]

• Assist with day-to-day administration of trust portfolios and the underlying structure, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and any work that is required.
• Work with professional advisors, investment managers and banks on trust administration related matters.
• Assist with periodic reviews of assigned trust portfolios to ensure they are being administered in accordance with the trust deeds, the company’s policies, and legal and tax requirements.
• Assist in maintaining accurate and updated trust records.
• Assist to prepare trustee minutes, resolutions, or any trust related documents as guided by the Supervisor.
• Assist in invoicing and debtor collection on timely manner
• Provide any other assistance as required by your supervisor.

[What We Are Looking For]

[Education]

• Bachelor’s degree in Business Administration, Law, Finance, Accounting, or a related field.

[Skills & Experience]

• Minimum 4 years of experience in Trust Administration or a relevant field.
• Strong understanding of trust laws, estate planning, taxation, and fiduciary responsibilities.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Discretion and confidentiality with high ethical standards when handling sensitive client data.
• STEP qualification is a plus.

[Traits]

• Client-Focused: You are dedicated in providing excellent service and ensuring client satisfaction.
• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Collaborative: You enjoy working as part of a team and are committed to supporting your colleagues and clients

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.

We regret to inform that only shortlisted candidates will be notified.

Role Overview

We are hiring a QS Procurement Lead to drive end-to-end procurement strategy for large-scale data centre / mission-critical projects. This role will focus on commercial procurement, tender management, and contract award across high-value CSA and MEP packages.

You will play a key role in ensuring cost-effective sourcing, contract compliance, and timely procurement delivery, working closely with cross-functional teams in a fast-paced project environment.

Key Responsibilities

Procurement Strategy & Planning

• Lead procurement strategy, sourcing plans, and package structuring
• Manage trade packaging across:
  • CSA (Civil, Structural, Architectural)
  • MEP (HVAC, Electrical, ELV, Fire Protection)
• Align procurement timelines with project programme and delivery milestones
• Drive value engineering, cost optimisation, and market benchmarking

Tendering & Bid Management

• Manage full tender lifecycle: RFQ / RFP, tender issuance, bid analysis, and award
• Conduct commercial bid evaluations, cost comparisons, and benchmarking
• Lead contract negotiations with contractors and suppliers
• Ensure clarity on scope, pricing, specifications, and risk allocation

Contracting & Commercial Management

• Draft and manage contracts, subcontracts, and procurement documentation
• Work with contract frameworks such as FIDIC, NEC, bespoke agreements
• Maintain alignment with cost plans, budgets, and financial targets
• Track procurement commitments and ensure cost control governance

MEP-Focused Procurement

• Manage procurement of key MEP systems:
  • HVAC / Cooling systems (CRAC, CRAH, chillers)
  • Electrical systems (MV/LV, UPS, generators)
  • Data centre infrastructure and specialist vendors
• Coordinate closely with engineering and design teams to ensure technical-commercial alignment

Stakeholder & Supplier Management

• Build and manage relationships with contractors, vendors, and supply chain partners
• Collaborate with cost managers, project managers, consultants, and engineers
• Act as the key commercial interface during procurement and contract award phases

Governance & Compliance

• Ensure procurement activities comply with internal policies, audit requirements, and governance frameworks
• Maintain accurate documentation for tendering, evaluation, and contract approvals
• Drive best practices in procurement processes and efficiency improvements

about the company.A prestigious international professional services firm with a strong global footprint is looking for a proactive individual to join their regional finance department. The organization is well-regarded for its high standards of excellence and maintains a supportive, collaborative internal culture that prioritizes the professional growth of its employees.

about the job.This versatile opportunity allows an aspiring finance professional to gain comprehensive exposure within a high-performing global environment while based in a modern office in Central Singapore. You will enjoy a balanced hybrid working arrangement consisting of three days of office-based collaboration and two days of remote work from home. They also include AWS and bonus in their annual package.

• You will manage the end-to-end processing of accounts payable, staff expense claims, and various intercompany financial transactions.

• Your responsibilities include ensuring the cash book remains current through regular bank reconciliations and accurate posting of incoming receipts.

• You will provide essential support to the billing and credit control functions to facilitate smooth financial operations and cash flow management.

• The role involves overseeing the administrative lifecycle of client accounts, including opening new matters and processing necessary adjustments or closures.

• You will collaborate with diverse internal stakeholders and regional teams to implement process improvements and maintain a high standard of service delivery.

skills and experience required.

• This position is ideally suited for dynamic individuals ranging from recent graduates to those with a maximum of two years of relevant corporate experience.

• Candidates who are available to commence employment immediately or within a maximum notice period of one month will be prioritized for this role.

• You should hold a recognized diploma or degree in accounting, finance, or a related discipline to support your technical foundation.

• Strong proficiency in Excel - Pivot Tables, X/V Lookup

• Excellent interpersonal skills and a meticulous approach to work are essential for managing multiple deadlines effectively in a fast-paced environment.

Please click on the 'apply' button to apply online. To apply online please use the 'apply' function(EA: 94C3609 /R22111662)

Role Overview

Hotlotz is seeking a highly organised and detail-oriented Finance & HR Administrator to support the day-to-day running of our finance and people operations. 

This is a hands-on role that includes bookkeeping, payment administration, reconciliations, payroll support, and HR administration. Working closely with the Finance Manager, Operations Manager and wider team, you will help ensure that financial processes run smoothly, records are accurate, and administrative systems are kept up to date.

This role is ideal for someone who takes pride in accuracy and is comfortable managing both routine processes and ad-hoc operational tasks in a growing business.

Key Responsibilities

Finance Operations & Bookkeeping

• Maintain accurate financial records in accounting system and related internal records

• Record and process transactions including sales, fees, expenses, and payments

• Assist with month-end and quarter-end close processes

• Support the Finance Manager with finance administration and reporting tasks as required

Accounts Payable & Receivable

• Process supplier invoices and prepare payment runs accurately and on time

• Support preparation of seller payouts

• Track incoming buyer payments and follow up on overdue amounts timely

• Assist with GST data preparation and related documentation

Reconciliations & Controls

• Perform regular bank reconciliations

• Reconcile payment platforms and clearing accounts

• Assist in resolving discrepancies between systems and accounts

• Help maintain accurate audit trails and support good financial controls

Auction & Transaction Support

• Support reconciliation of auction and marketplace transactions into financial records

• Ensure accurate allocation of payments, commissions, and seller proceeds

• Assist in identifying and resolving transaction issues

Queries & Communication

• Respond to buyer and seller finance queries

• Liaise with internal teams on payment and invoice matters

• Provide clear updates on payment status and timelines

Payroll Support & Employee Administration

• Assist in preparation and processing of payroll

• Maintain employee records and support onboarding/offboarding administration

• Assist with statutory submissions where required

• Help ensure employee expenses and reimbursements are processed accurately

• Support tracking of employee costs against budgets

HR Administration 

• Provide day-to-day administrative support for HR processes and systems 

• Maintain and update HR software, employee records, leave records, and key people data 

• Coordinate onboarding and offboarding administration, including documentation, system setup, and internal checklists 

• Support the scheduling and administration of HR-related activities, reviews, training, and key dates 

• Help ensure HR policies, documentation, and internal records remain organised and up to date

Requirements

• Previous experience in bookkeeping, finance administration or operations

• Proactive, dependable, and willing to take ownership of day-to-day administrative processes

• Strong attention to detail and a high level of accuracy

• Good communication skills, and comfortable with handling external queries

• Proficiency in Excel/Google Sheets, and familiarity with accounting systems (e.g. Xero) 

• Organised, proactive, and able to manage multiple priorities