Total 92 operations advisor job vacancies in Administrative / Clerical category in The Philippines

Job Summary

We are looking for a reliable and detail-oriented Office Admin & Operations Executive to support our daily business operations. This role focuses primarily on administrative functions and coordination work to ensure smooth and efficient operations. You will work closely with management to maintain accuracy, organisation, and timely execution of tasks across the business.

Responsibilities

• Organise and maintain digital and physical filing systems to ensure easy retrieval of documents
• Prepare invoices and track payments to support financial record accuracy
• Assist with basic accounting records and perform simple reconciliations for financial clarity
• Manage claims submission and follow up on documentation to ensure timely processing
• Support Work Pass application processes by preparing and managing related documentation
• Liaise with internal teams and external partners to coordinate administrative processes
• Respond professionally to emails and phone enquiries to maintain effective communication
• Follow up on pending tasks to ensure timely completion and operational continuity
• Support day-to-day operational coordination to facilitate smooth business functions
• Assist management in executing processes accurately and consistently
• Maintain accuracy and consistency in administrative workflows to uphold quality standards

Preferred competencies and qualifications

• Experience in office administration, operations, or coordination roles
• Familiarity with email, spreadsheets, and basic office systems
• Good written and verbal communication skills
• Experience with invoicing, claims, or documentation work
• Prior experience with Work Pass applications
• Minimum 1–3 years of relevant experience

Other Information

Working Arrangement

• Work Type: Full-time (On-site)
• Working Hours: Monday to Friday, 9:00 AM – 6:00 PM
• Work Location: Jalan Besar/Bugis area

Salary & Compensation

• SGD 2,600 – 3,600/month (depending on experience & capability)
• This range aligns with current market benchmarks for admin-focused roles in Singapore, considering responsibilities and scope of work

Why Join Us

• Stable 5-day work week (9–6)
• Clear and structured role with defined responsibilities
• Exposure to real business operations
• Opportunity to grow within administrative and operations functions
• Work closely with management in a dynamic environment

Job Description

• Provide administrative support to daily operations work
• Administer Order Processing duties, including data entry and updating of records to system
• Assist in the planning and scheduling of measurement and installation works based on existing procedures and customer requirements
• Coordinate with relevant Departments in daily deployment of trucks and drivers
• Assist in Vehicle Scheduling
• Prepare drawings with/without using CAD software
• Coordinate between different departments and sub-contractors to ensure order fulfilment and proper documentation and billing
• Prepare full of documents including costing before passing over to other departments for processing
• Perform verification of sub-contractor billings
• Handle office administrative work like filing and scanning
• All other job duties as assigned

Job Requirements

• Possess at least a secondary school GCE “O” level or Diploma equivalent
• At least 1 – 2 year(s) of working experience in admin co-ordination
• Able to work independently under minimum supervision
• Able to work in a fast-paced environment with deadlines
• Proficient in Microsoft Office (Excel, Outlook) and Google Sheets
• Comfortable with Numbers and Technical Drawings
• Familiarity with Singapore roads will be an advantage

Hiring: Operations Admin

 SGD $3000 – 3200 |  6 day

Job Scope:

• Key in installation details

• Update schedules

• Send templates

• Confirm dates with customers

• Coordinate installers & team

Requirements:

• Organised & detail-oriented

• Basic Excel / Google Sheets

Why Join:

• Stable, growing company

• Supportive team

• Career progression

 Singapore

WhatsApp Hannah: +65 8869 8785

Company Overview

The client operates in manufacturing, wholesale and retail of outer garments including company, industrial and school uniforms.

Job Summary

You will manage customer orders and delivery schedules, coordinate with suppliers and internal teams to resolve issues, maintain accurate product and order information, and assist customers to ensure smooth operations.

Responsibilities

• Maintain and update customer order information accurately in company systems to ensure order tracking and fulfillment.
• Process and manage delivery schedules to meet customer timelines and company standards.
• Create and maintain purchase orders and confirm stock availability and delivery schedules with suppliers to ensure timely supply.
• Manage and follow up with suppliers on delivery failures or receiving discrepancies to resolve supply chain issues promptly.
• Maintain and update product information and status in relevant systems to support inventory accuracy.
• Coordinate and follow up with various departments to resolve customer or supplier-related issues efficiently.
• Attend to walk-in customers and respond to enquiries professionally to support customer service.
• Perform other ad-hoc duties as assigned by the company to support operational needs.

Required competencies and certifications

• Minimum “O” Level qualification.
• Proficient in using Microsoft Suite to perform administrative and operational tasks.
• Ability to communicate clearly and professionally in spoken and written English and Chinese to liaise with customers and suppliers.
• At least 1 year of relevant operations administration experience to handle order and supplier management effectively.

Preferred competencies and qualifications

• Strong sense of integrity, work ethics and punctuality to maintain professional standards.
• Detail-oriented and computer literate to ensure accuracy in data management.

Other Information

Work Schedule

• 5 days work week
• Monday to Friday, 8.00am – 5.30pm

Key Responsibilities

• Provide administrative and operational support to ensure smooth daily operations of the unit.
• Coordinate and support events, workshops, and meetings, including logistics and post-event follow-ups.
• Liaise with vendors, speakers, and internal stakeholders to facilitate programme and event delivery.
• Assist with procurement processes, including purchase requisitions, vendor coordination, and payment processing.
• Support billing, budget tracking, and grant administration while ensuring compliance with financial policies.
• Maintain records for gifts and donations and assist with reporting requirements.
• Provide secretariat and administrative support for programmes, meetings, and other centre initiatives.

Requirements

• Bachelor’s degree in a relevant discipline with at least 3 years of administrative or coordination experience.
• Strong organisational and communication skills with the ability to manage multiple stakeholders.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Detail-oriented, proactive, and able to handle confidential information with discretion.
• Able to work independently in a fast-paced and dynamic environment.

Attention to: Debbie Tan (debbie.tan@elitez.asia)

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Debbie TAN | Registrations No: R26159853

Company Overview

Rayne or Shine is a Landscaping & Events Installation Botanical Studio with a Cactus nursery specializing in Desertscape creations. We create green art for balconies, terraces, offices, exhibitions, and luxury brand popups. We also host workshops and handle corporate gifting.

Job Summary

• The Operations Admin manages operations and administrative work, acting as the central hub to support enquiries, scheduling, finance administration, and internal documentation for smooth daily operations.
• Work schedule: 3 days onsite, 2 days WFH.

Responsibilities

• Manage all incoming enquiries and respond promptly to clients to ensure clear communication
• Provide ballpark and simple quotations to clients and escalate complex cases for resolution
• Assist the team with scheduling and coordination to support operational efficiency
• Prepare and maintain accurate quotations and invoices for financial tracking
• Track expenses and revenue to support financial oversight and reporting
• Maintain payment and cost records to ensure accurate financial documentation
• Organize and update contracts, HR documents, SOPs, and company handbook for compliance and accessibility
• Keep Notion and other internal systems updated to support smooth operations
• Assist in preparing pitch decks to support business development efforts
• Track marketing data and generate reports to inform marketing strategies
• Manage multiple tasks calmly and proactively to maintain structured and efficient backend operations

Required competencies and certifications

None specified

Preferred competencies and qualifications

• Ability to work with AI tools to enhance operational efficiency
• Ability to design and execute social media campaigns to support marketing efforts

Key Responsibilities

• Support the Head of Operations in daily operational and administrative matters
• Coordinate with internal teams (Operations, Sales & Marketing) for project execution
• Process customer purchase orders, delivery orders, and return documentation
• Arrange equipment testing, maintenance, and handle customer inquiries or issues promptly
• Prepare tax invoices, progress claims, and statements of accounts
• Follow up on receivables and ensure timely closure of project accounts
• Liaise with vendors, verify invoices against completed work, and coordinate with Accounts for payment processing
• Perform asset, inventory, and financial reconciliations; generate monthly management reports
• Utilize ERP systems for daily operations and support system improvements
• Ensure compliance with company policies, regulatory requirements, and ISO standards
• Maintain proper documentation for accounting and ISO audits
• Handle ad-hoc duties as assigned

Requirements

• Diploma or equivalent qualification
• Proficient in Microsoft Office applications
• Strong organizational, communication, and multitasking skills
• Able to work independently and meet tight deadlines
• Team player with strong sense of responsibility and initiative
• Experience with ERP systems and/or construction industry is an advantage

Working Hours & Benefits

• 5 days work week
• Mon–Thu: 8:00am – 5:30pm
• Fri: 8:00am – 4:30pm
• Company transport provided

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

By submitting your resume, you acknowledge and consent to the collection, use, and disclosure of your personal data for recruitment purposes, including evaluating your application and contacting you for relevant job opportunities.

Summit Talent Pte Ltd
EA License No: 23C1875

Job Description:

• Follow up with staff daily deployment
• Update client daily attendance via email or WhatsApp
• Answer phone calls
• Assist new member with sign up & guide them on how to use the YY CIRCLE app
• Assist walk-in with registration
• Work closely with manager to fulfil the daily requisition
• Recruit new member & work on the new registration to ensure they are deploy at the sites

Job Requirements:

• Minimum GCE ‘N’/ ‘O’ equivalent
• Positive working attitude, people-oriented, strong team player, excellent communication and interpersonal skill.
• Required Skill(s): Word, Excel, Powerpoint
• Able to converse in Mandarin fluently will be advantage - Candidate will need to liase with both clients staffs that is needed to converse in mandarin
• Required to have knowledge in Various Social Media Platform.
• Proficiency in MS Office and other computer knowledges.
• Training will be provided.
• Available Immediate.

Job Summary

You will coordinate communications between agents, customers, and internal departments, manage delivery documentation and cash control, and perform administrative tasks to support smooth operations.

Responsibilities

• Coordinate phone calls with agents, customers, and sales Technical/Provision departments to ensure clear communication and timely responses
• Manage, sort, and distribute emails to the appropriate workflow personnel to maintain efficient information flow
• Control delivery orders and cash by ensuring accurate return of delivery notes and cash handling
• Perform other administrative duties to support daily operational needs

Preferred competencies and qualifications

• Minimum N/O level education to support basic administrative tasks
• Proficient verbal communication skills to interact effectively with stakeholders
• Skilled in Microsoft Office and able to communicate clearly in spoken and written English
• Ability to work independently to complete assigned tasks without supervision
• Willingness to work a 5.5-day workweek with alternate Saturdays off

• Well Established Company
• Basic $3200 to $3700 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tuas (Company Transport provided)
• Working hours: Normal Working Hours (Mon to Fri only)

Job Scope:

• Assist in monitoring client’s payment status, collecting receivables and finalizing project accounts for completed projects
• Involved in asset and inventory reconciliation
• Assist in preparation of monthly financial and inventory reports to management
• Coordinate with Sales and Marketing Department to prepare quotations
• Assist in project delivery by receiving client’s purchase orders, issuing delivery orders and return forms, arranging for equipment testing and maintenance, responding to client’s requests where necessary
• Assist in preparation of progress claims and invoices, and verifying details with clients
• Other ad-hoc duties when required or as instructed

Requirement:

• O Level / Diploma or equivalent qualifications
• Proficiency in Microsoft Word and Microsoft Excel

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

NG DIAUM YEE (R2198031)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Title

Executive Assistant (Healthcare Operations)

Key Responsibilities

• Manage onboarding and administrative matters for medical staff
• Coordinate and track medical reports and documentation
• Support rostering, claims, and departmental administration
• Assist in audits, reporting, and data tracking
• Prepare reports, presentations, and correspondence
• Manage department intranet and internal communications
• Support daily operations and ensure smooth workflow

Interested candidates, do submit your resume to : jocelynchan@recruitexpress.com.sg OR telegram @jocelynchan

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R1331820

Company Overview

RICHSUN PRECISION ENGINEERING (S) PTE. LTD.

Job Summary

You will support daily business activities by managing email correspondence, processing purchase orders, coordinating with production, maintaining records, and providing general administrative assistance in an entry-level role.

Responsibilities

• Respond professionally to customer email correspondence to maintain clear communication
• Process and track purchase orders accurately to support procurement and production needs
• Coordinate order details with the production team to ensure timely and accurate fulfillment
• Maintain organized documentation and administrative records to support operational efficiency
• Provide general administrative support to facilitate smooth daily office operations
• Follow instructions and work independently to complete assigned tasks effectively

Preferred competencies and qualifications

• Able to communicate in English, both written and spoken, to support business interactions
• Use basic computer skills, including Microsoft Word, Excel, and Outlook, to complete administrative tasks
• Demonstrate organization, responsibility, and eagerness to learn in a professional setting

Working Hours
Monday to Friday, 8:30 AM – 6:00 PM

Work Location:
Woodlands

Salary:
SGD 2,500 - 3,200 per month (depending on experience)

Job Purpose

We are looking for an Operations Assistant to support the day-to-day operational and administrative functions of the company. This role ensures smooth coordination of service, maintenance, and installation activities through effective documentation, scheduling, customer communication, and operational support.

Key Responsibilities

Administration & Documentation

• Prepare service reports, quotations, job completion documents, and related operational paperwork
• Maintain accurate records of client contracts, equipment listings, and service history
• Perform filing, data entry, and system updates to ensure up-to-date operational records

Communication, Customer Service & Payment Follow-up

• Handle client enquiries and coordinate with internal teams to ensure prompt resolution
• Follow up on outstanding invoices and liaise with clients regarding payment status
• Coordinate with the accounts team to support timely collection of payments
• Support customer satisfaction through effective scheduling, coordination, and follow-ups

Scheduling & Coordination

• Plan and schedule daily and weekly work assignments for technicians and project teams
• Coordinate service, maintenance, and installation appointments with clients
• Monitor job progress and provide timely updates to management

Contract Renewal & Client Support

• Track contract expiry dates and prepare contract renewal documentation
• Liaise with clients regarding contract renewals and follow up on confirmations
• Assist in preparing proposals for recurring maintenance and service contracts

Operational Support

• Ensure compliance with company procedures, safety standards, and regulatory requirements
• Provide administrative and operational support to the Head of Operations and operations team

Requirements

• Experience in an administrative or operations role, preferably within a technical, engineering, or service-based environment
• Comfortable handling documentation, scheduling, and coordination tasks
• Good communication and interpersonal skills to liaise with clients, technicians, and internal stakeholders
• Proficient in Microsoft Office and basic administrative systems
• Able to work independently and manage multiple tasks effectively

Interested candidates may send their CV to: ahe@temp-team.com.sg

Hendro Abidin
EA Licence No.: 01C3135
EA Registration No.: R25130044

• Monday - Friday, 9am to 6pm
• Office located at Clementi
• Scanning of DOs
• Daily job tabulation
• Ensure items are delivered
• Ensure DOs are signed and returned
• Communicate between drivers and customers
• Keen, positive and passionate learner
• Team player
• Basic Microsoft Office skills
• Able to work in a fast pace environment