Total 284 hr associate job vacancies in Administrative / Clerical category in The Philippines

Key Responsibilities

Human Resources & Travel Coordination

• Assist with employee onboarding and offboarding activities, including preparation of employment-related documents and staff records.

• Support monthly payroll administration, attendance tracking, leave management, and employee expense claims.

• Handle work pass applications, renewals, cancellations, and related administrative matters via the Ministry of Manpower (MOM) portal.

• Coordinate business travel arrangements for management, including flight bookings, accommodation, visa applications, and travel documentation.

• Liaise with travel agencies, visa agents, and external service providers to ensure smooth travel planning and compliance.

General Administration

• Manage day-to-day office administrative duties, including handling calls, correspondence, courier arrangements, and document filing.

• Maintain accurate digital and physical records while ensuring confidentiality of company information. • Monitor office supplies, pantry inventory, and company assets.

• Provide administrative support for company events, meetings, and ad-hoc projects assigned by management.

Requirements

• Minimum ITE or Diploma qualification in Business Administration, Human Resource Management, Hospitality, or related disciplines.

• Fresh graduates are welcome to apply.

• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.

• Strong organizational and time management skills with attention to detail.

• Keen interest in HR administration, work pass matters, travel coordination, and compliance processes.

• Able to handle confidential information with professionalism and integrity.

• Good communication and interpersonal skills with the ability to work effectively with both internal and external stakeholders.

• Positive attitude, willingness to learn, and ability to perform in a fast-paced environment.

Responsibilities:

• Prepare Payment Voucher for payment purpose;
• Responsible for process and issue payments to suppliers, customers, contractors, and third-party vendors;
• Handling for prepare, send and filing of invoices and documents;
• Assist for input data into accounting system;
• Manage cheque receipts and deposits, assist on payment process to supplier;
• Manage foreign workers’ accommodation including check-in to, and check-out from dormitories, including arrangement upon workers' arrival in Singapore;
• Administer benefits programs such as insurance and medical enrolment;
• Responsible for overall office administration duties;
• Assist in day-to-day financial transactions and operations;
• Assist for accounts payable and accounts receivables functions including data entries;
• Assist in preparing of quotation, tax invoices, PO, DO as and when required;
• Responsible in other admin & accounting related works when assigned by the superior or management.

Requirements:

• Minimum Diploma in Accountancy / Business Administrative or its equivalent;
• Minimum 2 years of relevant working experience;
• Proficient in MS Words & Excel;
• Strong analytical, self-motivated, good communication and interpersonal skills, meticulous, organized, multi-tasker, able to work independently and a pro-active team player;

Only shortlisted candidates will be notified.

Core Responsibilities

• Office Administration: Serve as the first point of contact for the organization, handling front-desk duties, phone calls, and walk-in inquiries.
• Document & Data Management: Input data, generate reports, process invoices, and maintain highly accurate physical and digital filing systems.
• Scheduling & Coordination: Manage work calendars, schedule meetings, coordinate meeting room logistics, and handle travel arrangements.
• Financial & Vendor Support: Assist with petty cash management, staff expense claims, and basic vendor invoicing.
• HR & Departmental Liaison: Support HR with staff onboarding, leave record tracking, and routing administrative requests to the right departments.

COMPANY DESCRIPTION

Montfort Care is a vibrant workplace with a supportive culture where collaboration and camaraderie thrive. Our teams are highly cooperative, and colleagues genuinely care for each other. We celebrate diversity and innovation, united by our three core values: Resonance, Ingenuity and Stronger Together.

Expect a dynamic and fast-paced environment, as we are in an exciting phase of growth. Success here requires adaptability, agility, and the ability to navigate complexity. Our people stay with us because they find a strong sense of purpose and community, enjoying the opportunity to make a tangible difference in people's lives.

We offer a flexible work environment that values the importance of personal and professional growth. With plenty of opportunities for continuous learning and development, Montfort Care is an ideal place for those who want to grow their careers while contributing to meaningful change.

Join us to be part of an amazing team that's dedicated to making a difference and having fun while doing that!

RESPONSIBILITIES

The Admin Associate provides administrative and operational support to the Mental Health programmes and services while ensuring smooth coordination between teams, clients, and stakeholders. This role also includes, but not limiting, to the monitoring of staff movements in the area of hiring, training and transfer within the organisation. He/She supports the senior admin executive/senior staff in generating reports for senior management, funders and the respective Cluster Teams, as required. The incumbent supports the senior staff in overseeing key performance targets, processes, and the efficient operation of the mental health programmes.

The Admin Associate also provides facilities management support, which includes office maintenance issues, managing of contracts and financial claims for the teams.

JOB RESPONSIBILITIES

Administrative and Operational Support

• Manage daily administrative operations, including scheduling, correspondence, and documentation.
• Coordinate office and program logistics, facilities management, contracts and financial claims, ensuring alignment with organizational goals and policies.
• Maintain accurate records for clients, stakeholders, and staff, ensuring compliance with confidentiality and data protection policies.

Reporting and Data Management:

• Support senior staff in generating monthly and quarterly reports for funders, the C-suite, and other key stakeholders, providing insights into program performance and outcomes.
• Support senior staff to prepare and present data summaries and analysis to inform strategic decision-making.

Compliance

• Ensure all administrative processes comply with Montfort Care's policies and industry standards.
• Assist in regular reviews or audits of documentation and administrative workflows

Data Entry and Analysis:

• Input and organize program data into relevant systems for tracking and reporting.
• Assist with data collection and pre-processing, support Senior Programme Executive/ Assistant Manager to analysis and identify trends or insights that can inform team decisions.
• Create charts or visualizations to support presentations or reports.

Monitoring and Evaluation

• Support in the development of Mental Health's service planning document and manual including set up requirements (infrastructure, manpower, training, recruitment) and processes (outreach, screening, mental health information, service linkage & follow-up).
• Support performance evaluation across programmes to ensure alignment with divisions and organisational goals.

• Diploma in Business Administration, Social Work, or a related field.
• At least 2 years of relevant experience in administrative roles, preferably in a social service or healthcare setting.

Relevant Experience

• Good organizational and time-management skills.
• Detail-oriented with a focus on accuracy in documentation and reporting.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and database systems.
• Familiarity with data entry, report writing, and basic analysis is an advantage

Personal Characteristics and Traits

• People-oriented, good interpersonal and relation building skills
• Attention to detail and committed to confidentiality

*Only shortlisted candidates will be notified.

Duties & Responsibilities:

• Oversee all administrative tasks to ensure smooth office operations
• Provide administrative support to all departments
• Obtain quotations for vehicle insurance and facilitate renewal of road tax, insurance bonds (for QC application) and other insurances related to projects
• Assist in organizing internal festive celebrations and office events
• Take minutes for meetings held by the admin department
• Assist the HR department with human resources tasks
• Assist in basic IT matters
• Perform other ad hoc duties as assigned

Requirements:

• Minimum 2 years of office administration experience.
• HR experience is an advantage.
• Strong interpersonal skills.
• Problem-solving ability.
• Good time management and organizational skills.

Duties & Responsibilities:

• Oversee all administrative tasks to ensure smooth office operations
• Provide administrative support to all departments
• Obtain quotations for vehicle insurance and facilitate renewal of road tax, insurance bonds (for QC application) and other insurances related to projects
• Assist in organizing internal festive celebrations and office events
• Take minutes for meetings held by the admin department
• Assist the HR department with human resources tasks
• Assist in basic IT matters
• Perform other ad hoc duties as assigned

Requirements:

• Minimum 2 years of office administration experience.
• HR experience is an advantage.
• Strong interpersonal skills.
• Problem-solving ability.
• Good time management and organizational skills.

Duties & Responsibilities:

• Oversee all administrative tasks to ensure smooth office operations
• Provide administrative support to all departments
• Obtain quotations for vehicle insurance and facilitate renewal of road tax, insurance bonds (for QC application) and other insurances related to projects
• Assist in organizing internal festive celebrations and office events
• Take minutes for meetings held by the admin department
• Assist the HR department with human resources tasks
• Assist in basic IT matters
• Perform other ad hoc duties as assigned

Requirements:

• Minimum 2 years of office administration experience.
• HR experience is an advantage.
• Strong interpersonal skills.
• Problem-solving ability.
• Good time management and organizational skills.

Job Summary

You will manage administrative and HR tasks, including calendar coordination, event logistics, candidate sourcing, and communication with clients and internal teams to support smooth operations and recruitment processes.

Responsibilities

• Coordinate and manage calendars by scheduling meetings and appointments to optimize time management
• Organize logistics for company events, including catering, transportation, and equipment setup to ensure seamless execution
• Facilitate professional communication as a primary contact point for clients, stakeholders, and internal teams
• Source candidates to support recruitment efforts and maintain an updated pipeline of potential hires
• Track candidates’ application progress to ensure timely follow-up and status updates
• Write, post, and update job advertisements to attract qualified candidates
• Liaise effectively between clients, stakeholders, and internal teams to maintain smooth communication flow

Required competencies and certifications

• Minimum A Levels or a Local Polytechnic Diploma

Preferred competencies and qualifications

• Excellent organizational skills demonstrated through managing multiple administrative and HR tasks efficiently
• Strong communication and interpersonal abilities to engage professionally with diverse stakeholders

Other Information

Benefits

• Opportunities for career advancement and personal development
• A collaborative and supportive work environment

Pay

• Part time -- $13-17/hr
• Full time -- $3000-5000 depending on experience

Key Responsibilities

• Office & Database Management: Maintain accurate digital/physical records, organize documents, and handle incoming/outgoing correspondence (emails, mails, couriers).
• Scheduling & Coordination: Manage work calendars, arrange meetings, coordinate conference calls, and organize special events or workshops.
• Finance & Accounting Support: Track account balances, process vendor payments, manage petty cash, and handle expense claims. 
• Front Desk Operations: Welcome guests, answer phone calls, handle customer queries, and direct them to the appropriate department.
• Procurement: Monitor and replenish office supplies, equipment, and stationery. 

Admin& HR Executive Recruitment

We are seeking a highly motivatedand skilled Admin & HR Executive to join our team.

Responsibilities

·       Handle weekday reception and daily administrative tasks.

·       Assist with space tours and explanations when sales staffare unavailable.

·       Maintain and organize member data records.

·       Manage documentation in the company’s shared drive.

·       Staff attendance &  leave record

·       Assist in monthly payroll, staff claims

·       Process work pass, insurance, CPF and IRAS-related matters.

·       Assist in office administration, procurement and officesupplies.

·      Support company events arrangements.

·      Assist in reception duties such asreceiving calls, guests, mails, goods and courier arrangements.

·      Any other HR and admin duties asassigned.

Requirements

• 1–3 years of full-time admin & HR experience.
• Strong sense of responsibility, positive work attitude, and self-motivation.
• Good organizational and communication skills.
• Candidates with front desk or service industry experience (e.g., hotels, customer service) will be prioritized.
• Additional skills such as preparing PPTs, managing social media, or designing posters are an advantage.

What We Offer

• A professional and collaborative working environment.
• Opportunities for career development and advancement.
• Competitive remuneration package.

Compensation& Benefits

• Probation period: SGD 2,500–3,200 per month.
• After probation: SGD 2,800–3,400 per month, depending on performance, education, and additional skills.          

Additional Benefits (After Probation)

• Full Attendance Bonus
• Annual Leave: 14 days
• Medical Leave: 10 days
• Dental Subsidy: $150–$300 per year
• Education Materials and expenses: $300 - $500 per year     

Location: Singapore

Employment Type: Full-time

Interested candidates are invited tosubmit their resume and portfolio to accounts@seafeholdings.com  for consideration. Only shortlisted applicantswill be contacted.

Admin Role Responsibilities:

• Manage and coordinate calendars, including scheduling meetings and appointments
• Serve as the primary point of contact for clients, stakeholders, and internal teams, ensuring clear and professional communication
• Provide assistance with personal tasks when required

HR Role Responsibilities:

• Support the recruitment process by sourcing candidates and tracking the status of their applications
• Develop, publish, and update job advertisements
• Act as a liaison between clients, stakeholders, and internal teams, ensuring effective and professional communication
• Provide support with personal tasks as needed

Requirements:

• At least A Levels or a Polytechnic Diploma
• Strong organizational skills, with the ability to manage multiple tasks simultaneously
• Excellent communication and interpersonal abilities
• Capacity to maintain confidentiality and handle sensitive information with discretion

Benefits:

• Opportunities for career advancement and personal growth
• A collaborative and supportive work environment

Location:

Lorong Chuan

• Salary: $2800 - $3000
• Working Days: Mon – Fri (9am – 6pm)
• Working Location: Changi Airfreight Center

Job Responsibilities:

• Administrative support responsibilities include managing day-to-day tasks, office supplies, equipment, mail and other ad-hoc duties as assigned by department heads or managers.
• To source for good vendors for the company if needed and upkeep all company's assets, renewal of memberships, vehicle VPC and road-tax and insurance.
• Work closely with employment agencies and source for good candidates when required.
• Perform interview and select the right candidate for the company.

Requirements:

• Diploma in Human Resources 
• Training Provided
• Proficient in Microsoft Office

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Position: Personal Assistant

We are looking for a reliable and highly organised Personal Assistant to provide administrative and coordination support to senior management, including the Chief Strategic Officer and Chief Executive Officer. This role is suitable for someone who is proactive, detail-oriented, and able to manage confidential information professionally.

Fresh graduates and candidates looking for their first full-time role are welcome to apply.

Responsibilities

• Provide administrative support to the Chief Strategic Officer and Chief Executive Officer.

• Prepare meeting agendas, take minutes, and follow up on key action items from management meetings.

• Coordinate meetings, visits, and arrangements for VIPs, guests, and key stakeholders.

• Manage local and international travel arrangements, including itinerary planning, bookings, accommodation, and event registrations.

• Support project management initiatives by tracking timelines, deliverables, deadlines, and follow-up items.

• Liaise with internal business units to ensure proper coordination and coverage across departments.

• Prepare and organise documents, reports, schedules, and records when required.

• Handle confidential and sensitive information with discretion and professionalism.

• Support ad-hoc administrative and coordination duties as assigned.

  
  

Requirements

• Minimum recognised Diploma in any field.

• Strong organisational and time-management skills.

• Proactive, resourceful, and solutions-oriented mindset.

• Good verbal and written communication skills.

• Able to manage multiple priorities and respond quickly to changes.

• Able to work independently while collaborating effectively with internal teams.

• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

• Prior administrative, executive support, or coordination experience is an advantage, but not required.

• Fresh graduates and entry-level candidates are welcome to apply.

  
  

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.

COMPANY DESCRIPTION

NTUC Health Co-operative Limited (NTUC Health) is an NTUC social enterprise that provides a comprehensive and integrated suite of quality and affordable health and eldercare services to meet the growing needs of families and their dependents. Building on more than four decades of experience and expertise, NTUC Health is among the largest senior day care, nursing home and home personal care providers in Singapore. It also offers other services for seniors such as an active ageing hub, senior activity centres, community support for vulnerable seniors, and a sheltered / senior group home. In addition, it runs a chain of dental clinics, and a family medicine clinic

RESPONSIBILITIES

• Provide front desk reception duties covering incoming calls and directing calls to appropriate associates/ward
• Provide directions and assistance to all internal and external customers by handling their requests and inquiries
• Manning of triage:
• Exchange access cards for visitors (Next-of-kins, vendors, etc)
• Register new visitors, staff on Visitor Management System (VMS)
• Supervise ART swabbing, when required
• Manage Nursing Home e-mailbox and forward to relevant parties, and reply general inquiry
• Co-ordinate and handle mail distribution, the flow of faxes, and courier services
• Handle feedback from all channels and provide appropriate follow-up actions/ service recovery
• Handling and receiving of delivery/parcels from vendors
• Monitor QuestLab collection of samples for testing
• Submission of claims for selected Nursing Home purchases (e.g. p-card or cash) via Visa Intellilink and HRMS respectively, including claims for staff welfare events
• Support the appointment booking for NOK visits
• Coordinate and prepare meeting room for internal/external training and meetings such as food and beverages, writing material, and set up meeting rooms
• Inform Housekeeping to clean up the meeting room after the event
• Update the staff phone directory if there are changes
• Upkeep of photocopy machine including calling vendor/ IT for repairs
• Assist with resident's pre-admission (pack welcome basket), admission & discharge process
• Arrange pickup timings for TCUs and liaise with Nursing on any special/ Adhoc arrangement
• Prepare weekly and monthly reports for transportation requests and visitation.
• Upkeep pantry and office supplies (e.g. copier paper, letterhead, envelopes, toner, stationeries) and requisite replenishment
• Upkeep and requisite dormitory supplies (e.g. shoe rack, uniform, ironing board/iron, bedsheet, towel, blanket, pillow, pail, clothes hanger)
• Any other duties as assigned

• Min. ‘N' Level with good pass in English
• Min. 1-year related experience in customer service
• Excellent communication skills both written and verbal
• Proficiency in Google Suite and/or MS Office
• Ability to multi-task
• Proactive approach and flexibility to support team and colleagues when needed

Location: Jurong Spring Nursing Home

5 days, 9am-6pm

Salary: $3200- $4000

Location: Islandwide, travelling to different site is required

Job Description

• Drive, co-ordinate and implement all Workplace Safety and Health Initiatives
• Conduct Workplace Safety and Health audit and incident investigations
• Produce Site Workplace Safety and Health Report on regular basis
• Ensure compliance of operations with Workplace Safety and Health regulations and statutory requirements
• Co-ordinate Workplace Safety and Health Meeting and conduct safety briefing at sites, toolbox meeting and training.
• Conduct regular inspection of worksite and recommend reasonably practical control measures at sites
• Provide briefing to new hires about the workplace safety .
• Maintain mandatory records and other documentation as may be required by the regulatory authorities.
• To attend site inspection with regulatory officer during the audit.
• Perform other ad-hoc duties as assigned by Management.

Requirements

• WSH Level C or Diploma or Degree in EHS Engineering.
• Preferably a MOM Registered WSH Officer
• Minimum 2-3 years of relevant experience in EHS field , experience in Semiconductor industry is highly preferred

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279