Total 3 job vacancies by Swish Design Works

1) Creating & maintaining filing systems

2) Dealing with telephone & email enquiries

3) Word processing, creating spreadsheets

4) Assist in preparation of regularly scheduled reports

5) To prepare invoices & quotations

6) Prepare & send outgoing faxes, mails & courier packages

7) Other administrative duties as required

8) Able to work with long hours, weekend and public holiday

Guiding the organization’s activities

· Identifying opportunities to improve a business’ policies or objectives

· Ensuring a company is operating securely and effectively

· Preparing and reviewing operational reports

· Leading and/or participating in meetings

· Assisting managers in compiling annual budget information and reports

· Maintaining all policies and procedures manuals

· Hiring and training administrative staff

· Delegating tasks to administrative assistants

· Creating personnel folders for new hires

· Monitoring and projecting staffing needs

· Overseeing department budget planning and development

· Managing and maintaining all department databases

· Performing clerical accounting and general office duties as needed

· Developing strong relationships with cross-functional teams and departments

· Able to work with long hours, weekend and public holiday

· Provides administrative support to ensure efficient operation of office.

· Answers phone calls, schedules meetings and supports visitors.

· Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

· Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

· Exhibits polite and professional communication via phone, e-mail, and mail.

· Supports team by performing tasks related to organization and strong communication.

· Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.

· Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

· Provides information by answering questions and requests.

· Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

· Able to work with long hours, weekend and public holiday