Total 1,485 procurement administrator job vacancies in The Philippines

Role Overview

We are hiring a QS Procurement Lead to drive end-to-end procurement strategy for large-scale data centre / mission-critical projects. This role will focus on commercial procurement, tender management, and contract award across high-value CSA and MEP packages.

You will play a key role in ensuring cost-effective sourcing, contract compliance, and timely procurement delivery, working closely with cross-functional teams in a fast-paced project environment.

Key Responsibilities

Procurement Strategy & Planning

• Lead procurement strategy, sourcing plans, and package structuring
• Manage trade packaging across:
  • CSA (Civil, Structural, Architectural)
  • MEP (HVAC, Electrical, ELV, Fire Protection)
• Align procurement timelines with project programme and delivery milestones
• Drive value engineering, cost optimisation, and market benchmarking

Tendering & Bid Management

• Manage full tender lifecycle: RFQ / RFP, tender issuance, bid analysis, and award
• Conduct commercial bid evaluations, cost comparisons, and benchmarking
• Lead contract negotiations with contractors and suppliers
• Ensure clarity on scope, pricing, specifications, and risk allocation

Contracting & Commercial Management

• Draft and manage contracts, subcontracts, and procurement documentation
• Work with contract frameworks such as FIDIC, NEC, bespoke agreements
• Maintain alignment with cost plans, budgets, and financial targets
• Track procurement commitments and ensure cost control governance

MEP-Focused Procurement

• Manage procurement of key MEP systems:
  • HVAC / Cooling systems (CRAC, CRAH, chillers)
  • Electrical systems (MV/LV, UPS, generators)
  • Data centre infrastructure and specialist vendors
• Coordinate closely with engineering and design teams to ensure technical-commercial alignment

Stakeholder & Supplier Management

• Build and manage relationships with contractors, vendors, and supply chain partners
• Collaborate with cost managers, project managers, consultants, and engineers
• Act as the key commercial interface during procurement and contract award phases

Governance & Compliance

• Ensure procurement activities comply with internal policies, audit requirements, and governance frameworks
• Maintain accurate documentation for tendering, evaluation, and contract approvals
• Drive best practices in procurement processes and efficiency improvements

Hardware Procurement Expert

Description

About EPOS

Backed by Ant International (a global leader in digital payments, digitisation, and financial technology solutions), EPOS, part of its global merchant payment services Antom, is a leading Point-of-Sale (POS) digital solutions provider based in Singapore.

Job Summary

We are seeking an experienced and commercially driven Hardware Procurement Expert to support the sourcing, procurement, and vendor management of hardware products and related services. The role will play a critical part in optimizing procurement costs, strengthening supplier partnerships, and supporting business expansion initiatives.

The ideal candidate will have strong experience working with hardware vendors, supply chain negotiations, procurement operations, and BOM cost structure analysis within a fast-paced environment.

Key Responsibilities

• Manage end-to-end procurement activities for hardware products and related operational requirements
• Source, evaluate, and manage relationships with hardware vendors and suppliers
• Lead commercial negotiations on pricing, contracts, payment terms, and supply agreements
• Analyze and optimize BOM (Bill of Materials) cost structures to improve procurement efficiency and cost competitiveness
• Drive procurement cost optimization initiatives and identify opportunities for operational efficiency
• Work closely with internal stakeholders including operations, finance, product, and business teams to support procurement planning
• Monitor supplier performance, delivery timelines, and service quality to ensure business continuity
• Support supply chain planning and inventory coordination where required
• Conduct market analysis and benchmarking to identify competitive sourcing opportunities
• Ensure procurement activities comply with company policies and operational requirements
• Support urgent procurement projects and business expansion initiatives as needed

Requirements

• Diploma or Degree in Supply Chain Management, Procurement, Business Administration, Engineering, or related field
• Minimum 3–5 years of experience in procurement, sourcing, supply chain, or vendor management
• Prior experience working with hardware vendors or technology-related products is highly preferred
• Strong understanding of BOM (Bill of Materials) cost structures and cost breakdown analysis
• Experience in procurement cost control, supplier negotiations, and contract management
• Good understanding of supply chain processes and procurement operations
• Strong negotiation, analytical, and problem-solving skills
• Ability to manage multiple stakeholders and priorities in a fast-paced environment
• Proficient in Microsoft Excel and procurement reporting tools

Preferred Attributes

• Strong sense of ownership and accountability
• Results-driven with strong commercial acumen
• Able to work independently and make sound procurement decisions
• Strong communication and stakeholder management skills
• Experience in fintech, POS, electronics, or technology industries is an advantage

Why Join EPOS

• Opportunity to work in a growing fintech and digital solutions environment
• Exposure to regional procurement and vendor management projects
• Dynamic and fast-paced working culture
• Opportunity to contribute directly to operational efficiency and business growth

• Enhance and refine communication skills through extensive and continuous interaction with supplier.
• Develop effective strategies for expediting items through structured scheduling and strong follow-up skills.
• Gain experience in collaborating with team members and cross-departmental colleagues through role-playing exercises
• Possess a comprehensive understanding of the purchasing role within the broader supply chain, including its impact on procurement, inventory management, supplier relationships, and overall operational efficiency
• Develop the ability to systematically maintain records and ensure efficient retrieval through organized and structured methods

The main purpose of the Service Administrator is to support Service Manager and wider service team with essential administration tasks whilst ensuring compliance is followed.  The role requires someone with the ability to multitask, work at a fast pace and execute actions with a high degree of accuracy. You will be required to work independently on tasks whilst also forming a key part of the Service Team.

Key Responsibilities and Outcomes:

Supporting service engineers in preparing documents for projects, shutdown activities etc.

Sending requested technical information to customers, locating this on the Rotork Internal Management System and emailing them as appropriate.

To maintain the data management system, which includes sales order registration, order entry and service order and revenue.

Any other duties deemed suitable in support of the department.

Responsibilities:

- Prepare financial records (general ledger, AP, and AR)

- Reconcile bank statements and ensure accuracy of financial data

- Prepare monthly, quarterly management account (P&L and Balance Sheet) & Yearly Budget

- Staff Claim Processing: - Prepare staff claims with its supporting documents and check with the claim policies.

- Send email reminder chaser and Statement of Account to customers

- Manage payroll functions(Monthly Salary, CPF, submission)

Requirements

· A Diploma or higher qualification in Account

· Preferably with 2 years of relevant work experience

· Knowledge in XERO Accounting will be an added advantage

We are looking for a proactive and detail-oriented Procurement Executive to join our team in Shah Alam. In this role, you will manage the end-to-end procurement process, ensuring timely and cost-effective sourcing of goods and services to support daily operations.

• Manage the end-to-end procurement cycle, including sourcing, quotation evaluation, negotiation, and purchase order issuance
• Source, evaluate, and manage suppliers based on pricing, quality, and delivery performance
• Negotiate pricing and terms to achieve cost savings and optimal value for the company
• Coordinate with internal teams and stakeholders to understand purchasing requirements and timelines
• Monitor order progress and ensure timely delivery of goods and services
• Resolve supply issues, including delays, quality concerns, and discrepancies
• Maintain accurate procurement records and documentation
• Ensure compliance with company policies and procurement procedures
• Identify opportunities for cost savings and process improvements

Job Scope Summary – Accounting Executive

• Maintain general ledger and ensure accuracy of financial data

• Perform account reconciliations (GL, AR, AP, FA, Inventory)

• Assist with month-end closing and cash flow monitoring

• Support GST return preparation and liaise with auditors

• Conduct inventory stock take and fixed assets tracking

• Manage supplier and customer master files, invoicing, and LC checks

• Prepare telegraphic transfers via GCMS banking system

• Support data preparation for government surveys (e.g., Singstat, EDB)

• Provide ad hoc support for accounting and finance operations

Requirements:

Diploma or Degree in Accountancy or Finance

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)\

Fresh are welcome to apply!

We are seeking a highly organized and tech-savvy individual to serve as a Personal Assistant, IT & Office Administrator. This role supports executive leadership, manages daily office operations, and provides basic IT support. The ideal candidate is proactive, discreet, and capable of juggling multiple responsibilities in a fast-paced environment.

Personal Assistant Duties

- Manage calendars, schedule meetingss

- Prepare reports, presentations, and meeting materials

- Handle confidential correspondence and communications

- Track deadlines, follow up on action items, and ensure executive preparedness

- Liaise with internal departments and external stakeholders

IT Support & Systems Administration

- Provide first-level IT troubleshooting for hardware, software, and network issues

- Coordinate with external IT vendors for escalated support and system upgrades

- Maintain inventory of IT assets and ensure timely updates and backups

- Assist with onboarding/offboarding of staff (e.g., email setup, access rights)

- Support digital tools and platforms used across the organization

Office Administration

- Oversee general office operations including supplies, equipment, and facilities

- Manage vendor relationships (e.g., cleaning, courier, maintenance)

- Maintain filing systems and ensure document control compliance

- Any Ad-hoc project task assigned by manager.

Requirements:

- Diploma or Degree in Business Administration, IT, or related field

- Minimum 2 years of experience in a similar role

- Strong proficiency in Microsoft Office Suite and basic IT systems

- Excellent communication, organizational, and multitasking skills

- High level of discretion and professionalism

- Ability to work independently and handle sensitive information

Job Responsibilities

• Process work orders and follow ups.

• Coordinate with operations, sales and purchasing teams to ensure timely picking, packing, and delivery materials.

• Perform verification of picklist, prepare and manage sales-related documentation such as delivery orders (DO), invoices, packing list, and Mill Test Certificate (MTC).

• Communicate with customers/ drivers regarding order status, delivery schedules, and any discrepancies.

• Handle customer inquiries, complaints, and service issues in a professional and timely manner.

• Work closely with sales team to support quotations, order amendments, and customer requirements.

• Monitor and track deliveries, coordinating with logistics or transport providers.

• Maintain proper filing and documentation for traceability, audit purposes in additional to customer requests.

• Record daily received cash and cheque and submit to the accounting department on daily basis.

• Process employee reimbursement claims and submits to the accounting department on a monthly basis.

• Coordinate with operations teams for inventory related enquires/ processes.

• Perform receiving via PO41 after lab test requested by sales and purchasing.

• Schedule delivery routes to driver in the absence of the manager.

• Perform other ad-hoc duties assigned by superior from time to time.

Job Requirements

• Diploma or equivalent qualification in Business Administration or related field.

• Proficient in Microsoft Office with knowledge of ERP systems preferred.

• Accurate, attention to detail, meticulous, able to multitask and work under pressure to meet tight deadlines.

• Good interpersonal and communication skills with a positive attitude and a team player mentality.

Job Description

• Collaborate with internal stakeholders to understand their procurement needs and provide support and guidelines as required.
• Conducts timely market reviews and request for price proposal (RFQ) in accordance with internal purchasing rules and guidelines.
• Negotiates quantities, prices, delivery schedule, terms and conditions of delivery and payment/contractual terms.
• Ensure timely PO execution to meet production needs.
• Drives resolution to supply chain issues affecting quality, cost, delivery or lead-time, which may includes engagement with manufacturers/sub-tiers in the supply chain.
• Identifies and realizes cost savings opportunities and execute cost reduction initiatives assigned
• Prepare all relevant weekly, monthly reports
• Other duties as assigned

Job Requirement

• Bachelor Degree in Engineering or equivalent.
• Entry level candidate or 2-3 years working experience in semiconductor industry.
• Detailed oriented, Positive attitude, self motivated, target drive.
• Meticulous and strong in numbers.
• Excellent analytical and problem solving skills.
• Good understanding of procurement best practices & industry trends.
• Strong communication and interpersonal skills with the ability to effectively collaborate with internal and external stakeholders.
• Self-starter with good initiative and a team player personality.
• Dynamic individual capable to work under stress and multitask in a fast-paced environment.

Procurement Executive

Duties & Responsibilities

·      Support the company’s operations through the purchase of materials and services

·      Source for materials and services which offer the best value

·      Purchase materials required in a timely manner

·      Coordinate with operations and inventory management to ensure items required are purchased in a timely manner

·      Ensure the quality of materials purchased  and that they are delivered in a timely manner

Requirements

·      A diploma/university degree in any discipline

·      At least 2 years’ experience in procurement of materials and services from various sources, including overseas sources

·      Ability to negotiate effectively tosecure best value for the Company

·      Ability to manage supplier relationships effectively.

Job Responsibilities:

• Design and oversee the global inventory strategy for ANZ, Europe, and Asia, ensuring the supply chain architecture supports long-term business goals.
• Facilitate the procurement budget planning. Identify macro-economic risks (freight spikes, currency shifts, geopolitical delays) and implement hedging or mitigation strategies.
• Lead annual contract negotiations with global shipping lines and key suppliers to optimize total cost of ownership (TCO).
• Partner with the Senior Management, Sales, and Marketing directors to align procurement cycles with global commercial roadmaps and seasonal demand shifts.
• Build and mentor a high-performing team, setting KPIs that drive accountability and professional excellence.
• Ensure the entire procurement ecosystem adheres to international trade laws, ESG standards, and internal audit requirements.
• Identify and design process enhancements to streamline reporting and procurement workflows.

Job Requirements:

• 8–10+ years in Supply Chain/Procurement, with at least 3–5 years in a significant management role. Experience within the Wholesale Trade sector or FMCG would be advantageous.
• Experience in restructuring workflows or teams to improve efficiency and reduce overhead.
• Deep cultural and commercial intelligence regarding international markets.
• Proven track record of leading a team through process transitions, system upgrades, or regional restructuring.
• Ability to multitask, highly organise and able to meet deadline
• A proactive approach to problem-solving and process improvement.
• The ability to work collaboratively in a fast-paced environment.

Job responsibilities:

• Manage selected facility management categories (spend analysis, strategic sourcing, etc…)
• Monitor outstanding commitments and ensure timely delivery of goods and services
• Administer quotation purchases which include calling for RFQ and issuance of PO
• Manage tender purchases such as coordinating and processing of tender requisition, tender evaluation and tender awards.
• Engage with Operations teams to deliver added value products and services
• Drive cost reduction initiatives and continuous business processes improvement
• Gather data, market analysis and information of commodities to support plans and decisions
• Attend to sites' feedbacks and assist in resolving problems with suppliers/contractors, and follow up with claims for non-fulfilment of orders/services
• Assist Documentation Control and System housekeeping
• Assist in internal auditors on all procurement related matters so as to implement audit recommendation.
• Evaluate vendor’s performance
• Support development and implementation of long term supply chain and supplier strategies
• Process onboarding of vendors.
• Assist in ad-hoc assignments relating to purchasing functions.

Pre-requisites

• Advanced analysis skills and proficient in Microsoft Excel program
• Sound understanding of purchasing principles and its applications
• Integrity and strong interpersonal skills
• Good time management, resourceful and able to perform under tight deadlines
• Strong negotiation skills and ability to source widely
• Independent, resourceful and takes initiative
• Good communication skills
• Able to work in a fast pace environment
• Experience with an ERP is a +.

Others:

• Location: Macpherson
• Working hours: 8.30am – 6.00pm (Mon to Fri)

Responsibilities:

• Provide general administrative support to ensure smooth daily office operations, including documentation, filing, and coordination of internal processe.
• Manage procurement activities such as sourcing, requesting quotations, price comparisons, and issuing purchase orders.
• Liaise with vendors and suppliers to ensure timely delivery of goods and services, and resolve any discrepancies.
• Maintain accurate records of purchases, invoices, and supplier contracts.
• Support marine engineering or operational teams with technical procurement requirements where applicable.
• Monitor inventory levels and coordinate replenishment to avoid shortages or overstocking.
• Assist in tracking budgets, expenses, and procurement costs.
• Ensure compliance with internal policies and procurement procedures.
• Coordinate logistics, deliveries, and scheduling with relevant stakeholders.
• Perform any other ad hoc administrative or procurement duties as assigned.

Requirements:

• Diploma or Degree in Business, Administration, Supply Chain, or a related field.
• Experience in administrative support roles is preferred but not necessary.
• Experience in marine engineering support, shipping operations, or technical procurement is advantageous.
• Able to manage administrative duties and vendor coordination independently.
• Able to work independently and proficient in Microsoft Office (ERP experience is an advantage).

Job Description: 

• Handle incoming and outgoing stocks, including stock-in from supplier invoices, monitoring stock levels and expiry, and managing reorders, exchanges, and adjustments
• Perform monthly cycle counts and investigate discrepancies
• Maintain and update the inventory management system and database
• Manage local and overseas procurement of therapeutic products, medical devices, and consumables
• Process quotation requests by liaising with suppliers, preparing markup tables, and submitting final quotations to customers
• Process orders including drafting purchase orders, invoices, and delivery orders, as well as packing of therapeutic products
• Coordinate shipment arrangements and follow up on delivery schedules with suppliers, logistics partners, and customers
• Apply for and follow up on HSA Special Access Route (SAR) applications for local customers
• Support inventory, supplier, customer, and supply chain management activities
• Handle simple administrative duties and ad-hoc projects

Requirements:

• Holds a Certified Pharmacy Technician Certification (CPTC) or Diploma in Pharmaceutical Science
• Experience in a pharmacy or healthcare-related setting is preferred
• Relevant experience in procurement or inventory management is an advantage
• Able to perform basic inventory analysis
• Basic knowledge of therapeutic products, medical devices, and/or cell, tissue, and gene therapy products is an advantage

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

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