Total 14,202 duty manager job vacancies

Job Summary

Lead and manage daily administrative operations to ensure efficient business processes. Oversee employee records, project administration, and compliance with company policies and regulatory requirements.

Responsibilities

• Manage daily administrative operations to ensure smooth and efficient business functions
• Develop and implement administrative policies and procedures to enhance operational efficiency
• Coordinate office activities and facilitate communication with clients, suppliers, subcontractors, and government authorities
• Maintain accurate employee records, attendance, leave administration, and HR documentation to support workforce management
• Oversee maintenance of company licenses, permits, contracts, and regulatory documents to ensure compliance
• Monitor procurement and inventory of office supplies and company resources to support operational needs
• Prepare reports and maintain records to assist management in business planning and operational decisions
• Coordinate project administration and maintain proper documentation for ongoing construction projects
• Supervise administrative staff to ensure adherence to company policies and procedures

Preferred competencies and qualifications

• Secondary School/SPM qualification
• 0–5 years of relevant administrative or office management experience
• Proficient use of Microsoft Office applications (Word, Excel, Outlook) to support administrative tasks
• Experience in the construction or engineering industry to enhance project coordination
• Knowledge of payroll, HR administration, and document control to support administrative functions
• Proficiency in English and Mandarin to effectively liaise with clients, suppliers, and stakeholders

Responsibilities:

·      To lead and manage day to day operations, ensuring that the facilitor provide best practice in engineering maintenance to achieve a safer environment for all.

·      To manage all specialist sub-contractor to ensure compliances in term of KPI, response time, quality and completeness of maintenance.

·      To manage the team in areas, central operation and respective support departments to carry out daily back-end engineering maintenance work,ensuring excellency and consistency in operational support according to the design intents of various mechanical, electrical, medial and specialist systems.

·      Work closely with manager, area and central operations and the team to meet end user requirement in the M&E system and its distribution.

·      Support in manage customers and end user relationship with reference to the KPI and service level agreement.

·      Strategize, plan and implement all business process and procedure that align with the operation requirements of the premises.

·      Seek opportunity to improve and enhance the work structure, in terms of the working hours, the shift detailing and the support of the team to support the operations.

·      To be responsibile for the response to the voices of customer/ end users, process, employee, finance and sub-con/ specialist and monitor, accessing the performance with balanced score card.

·      To work closely with client to identify areas of opportunities to improve the facilities and all engineering system and generate additional revenue by securing additional works.

·      To manage and monitor on the operational costs and expenses against the budget and work with the area operations to address fix IT programand support in term of system deliverables.

Requirements:

• Diploma in Facilities Management / Real Estate Management / Building Services / Electrical/ Civil or Mechanical Engineering
• Minumum 10 years experience and at least 5 years of experience in supervision works, project management, managing offices, laboratories facilities or similar role.
• Good interpersonal skill and able to establish good rapport with clients.
• Excellent team player with ability to meet tight deadlines.
• Preferably with relevant Fire Safety Manager certificate that recognised by SCDF.
• Experience as a Fire Safety Manager at a high-rise development is an added advantage.

Working Location: West Region

Job description

We are looking for a hands-on IT Manager to oversee and drive all IT functions across a growing group of companies in the maritime and trading space.

 This role will manage daily IT operations while leading system improvements, cybersecurity, and infrastructure across multiple entities. You will play a key role in ensuring business-critical systems remain reliable, secure, and scalable.

Responsibilities and Duties

Infrastructure & Operations

·       Manage IT infrastructure including servers, cloud, and business systems

·       Oversee network performance (LAN/WAN, VPNs, firewalls, wireless)

·       Ensure system uptime, reliability, and performance across all entities

·       Manage IT assets (laptops, work mobiles, licences) and standardisation

Cybersecurity & Compliance

·       Implement and enforce cybersecurity measures (endpoint protection, access controls, encryption)

·       Monitor and respond to security risks and vulnerabilities

·       Ensure compliance with PDPA and internal data protection policies

·       Develop and maintain disaster recovery and business continuity plans

Systems & Projects

·       Lead IT projects (system implementation, ERP, cloud migration, digitalisation)

·       Support and improve finance, trading, and operational systems

·       Manage system integrations and process improvements

·       Drive user adoption and provide training where required

Governance & Vendor Management

·       Develop IT policies, SOPs, and governance frameworks

·       Manage IT budget, procurement, and cost optimisation

·       Oversee vendors, service providers, and external consultants

·       Support multi-entity setup with proper system segregation and controls

Support & Leadership

·       Act as escalation point for complex or critical IT issues

·       Oversee IT support (internal or outsourced) and service levels

·       Establish structured support processes (ticketing, SLAs)

·       Support and guide users to improve IT discipline and usage

·       Degree in IT, Computer Science, or related field

Qualifications

·       5–8 years of IT experience, with managerial or lead exposure

·       Strong knowledge of infrastructure, networks, and cloud (AWS/Azure)

·       Experience in cybersecurity, access controls, and system governance

·       Proven experience managing vendors and IT projects

·       Familiarity with Singapore regulations (e.g. PDPA) preferred

·       Experience in maritime, trading, or logistics environments is a plus

About the Role

We are seeking a full-time Construction Manager to join Morimatsu Pharmadule (Singapore) Pte. Ltd. In this role, you will be responsible for overseeing the procurement of materials, equipment, and services to support the company's construction operations. The ideal candidate will have strong negotiation skills, supplier management experience, and a deep understanding of construction-related procurement processes.

Job Responsibilities

• Overall site management for construction and installation of Singapore project;
• Develop detailed site execution plan;
• Develop site execution schedule, including milestones;
• Define site safety management procedures and measures, and ensure the effective implementation of safety regulations;
• Responsible for organizing site meetings and reporting project status, including progress, quality, weekly reports, etc;
• Responsible for planning and management of Singapore authority related permits, such as Building plan approval, TOP, etc;
• Responsible for coordinate with professional engineers, such as RE/RTO, RI, etc;
• Responsible for the management of subcontractors;
• Dealing with authority officer for inspection or other activities;
• Coordination with owners, main contractor, subcontractors, material suppliers, etc. to ensure timely handling of site issues; and
• all other tasks and duties as may be assigned to the Employee from time to time.

Role Requirements (Must-Have Skills)

• Bachelor’s degree in building or construction management
• Minimum 8 years of industry building field/pharma industry construction management experience
• Proven ability to negotiate favorable commercial terms with suppliers
• Excellent communication and stakeholder management skills
• Strong analytical and problem-solving abilities
• Proficient in procurement systems and relevant tools
• Knowledge of relevant industry regulations and construction standards
• Willing to work overtime or weekends if required by site progress

Responsibilities:

• Developing comprehensive project plans, including timelines, milestones, and resource allocation.
• Creating detailed schedules and coordinating various construction activities.
• Identifying potential delays and developing mitigation strategies.
• Establishing project objectives, scope, and deliverables in collaboration with stakeholders.
• Overseeing change orders and assessing impact to completion milestone dates.
• Assist and support all claims for extension of time.
• Allocating resources effectively, including personnel, materials, and equipment.
• Coordinating the work of contractors, subcontractors, and suppliers.
• Assessing and reviewing adequate staffing levels and skill sets are available for each phase of the project.
• Identifying potential risks and developing mitigation strategies.
• Conducting regular site inspections to assess progress and identify potential issues.
• Ensuring compliance with safety protocols and regulatory requirements.
• Maintaining effective communication with all stakeholders, including clients, architects, engineers, and subcontractors.
• Providing regular project updates and addressing any concerns or issues.
• Facilitating project meetings and ensuring alignment among team members
• Overseeing the completion of all project activities and ensuring all extensions of time claims are accounted for.

Requirements:

• Bachelor’s degree in Civil Engineering, Construction Management or a related field.
• Shall have at least 8 years of work experience in the built industry and:
• Completed at least 3 building/infrastructure projects
• Completed at least 1 reclamation project
• Experience in internships and project work will be considered.
• Good knowledge of construction methodologies and construction sequencing.
• Good communication and teamwork skills, with the ability to work effectively with multiple stakeholders from local and overseas.
• Effective stakeholder management and interpersonal skills, to understand, handle and resolve issues.
• A proactive, user-oriented and curious mindset, with a desire to engage in continuous learning and improvement.
• Able to work in Tuas Area, 5.5 days work week

KeyResponsibilities

• Oversee and manage daily operations across multiple construction and engineering projects.
• Lead and supervise Project Managers, Site Supervisors, Coordinators, and operational personnel.
• Manage and optimize deployment of manpower, equipment, vehicles, and resources across project sites.
• Monitor project progress, productivity, quality standards, and project schedules to ensure timely completion.
• Liaise with clients, consultants, main contractors, subcontractors, and suppliers to maintain strong business relationships.
• Facilitate effective communication and information exchange between clients and internal project teams.
• Analyse operational and risk management data to identify trends, risks, and improvement opportunities.
• Assess and implement workflow enhancements to improve efficiency and operational performance.
• Ensure compliance with Workplace Safety and Health (WSH) regulations, company policies, and statutory requirements.
• Monitor and manage operational risks, safety performance, and corrective actions.
• Resolve project-related issues, operational challenges, and client concerns in a timely manner.
• Review manpower utilization, operational costs, and project performance to achieve business objectives.
• Oversee staff training, development, performance management, and succession planning.
• Prepare operational reports and provide recommendations to senior management.
• Support business development initiatives and contribute to company growth strategies.

Requirements

• Diploma or Degree in Construction Management, Civil Engineering, Building, Facilities Management, Engineering, or a related discipline.
• Minimum 8 years of relevant experience in the construction or engineering industry.
• Minimum 5 years of managerial experience overseeing multiple projects and large-scale operations.
• Proven experience managing a workforce of more than 50 employees.
• Strong knowledge of Workplace Safety and Health (WSH) requirements and construction industry regulations.
• Excellent leadership, communication, stakeholder management, and problem-solving skills.
• Strong planning, organizational, and resource management abilities.
• Proficient in Microsoft Office and Excel applications.

Main Duties & Responsibilities:

• Report directly to Operation Manager
• Overall responsible and in charge of the branch’s smooth operations. This includes achieving daily branch sales target, meeting all staff (including SM, therapists and CSOs) monthly target, managing of staff’s leave applications approve staff’s OT, staff’s punctuality, staff’s appraisal, planning and updating on roster, update staff on all current promotions, making cold-calls to customers, handling customer’s complaint, staff’s grievances, branch’s cleanliness and etc
• To motivate staff in building team work, ensure good communication among staff and foster a positive working environment
• To establish good relationship and provide excellent service to customers
• Sharing of knowledge to staff, perform staff training and coaching on effective practices regularly in relation to daily operations matter, sales pitch on products and treatments, customer service and etc;
• Empower staff to accomplish task and achieve desired goal
• Perform any other ad-hoc duties and other matters as assigned by the Company

Requirements:

• Min. 8 years' experience in the beauty wellness industry with proven track record in sales target
• Independent, motivated, optimistic and possess initiative
• Highly motivated, sales driven and service oriented
• Good interpersonal skills and communication qualities
• Team player with ability to cooperate with colleagues and have strong leadership capabilities
• Willing to work retail hours (including weekends and public holidays)
• Passionate about the beauty and service industry
• Attractive package will be offered (including basic salary, commission and incentives)

Company Overview

Chubb Singapore, established in 1972, is a leading provider of fire safety and security solutions for businesses and organisations in Singapore. Accredited by BCA for Fire Prevention & Protection and Communication & Security Systems, Chubb delivers innovative, trusted safety solutions across multiple sectors.

Job Summary

Manage fire protection projects from planning to completion, ensuring compliance with contracts, budgets, and technical specifications. Coordinate with stakeholders and authorities to deliver safe, timely, and quality fire safety solutions.

Responsibilities

• Lead project management and site supervision to control costs, deploy manpower, and ensure contract compliance for all assigned jobs
• Conduct site meetings to monitor project progress and protect Chubb’s contractual interests, ensuring accurate documentation of meeting minutes
• Liaise with architects and consultants to provide precise updates on work progress, technical compliance, and variation claims
• Manage procurement and timely delivery of materials aligned with site progress and project budget
• Prepare and issue project documentation including variation orders, extension of times, test procedures, purchase orders, and operations and maintenance manuals following ISO procedures
• Coordinate manpower and system readiness to facilitate successful inspections with authorities and site representatives
• Provide timely information to drafting teams for preparation of shop and penetration drawings
• Coordinate site activities with all parties to resolve issues and ensure smooth operations
• Oversee rectification works to verify compliance with contract specifications
• Perform additional duties in Fire Safety or other departments as assigned

Required competencies and certifications

• Degree in Mechanical Engineering
• Minimum 5 years’ experience in fire protection within the construction industry, including experience working with LTA
• Proficient in computer use and effective team collaboration
• Ability to work independently and communicate effectively at all organizational levels

Preferred competencies and qualifications

• Class 3 driving license (added advantage, supports site mobility but not essential for core duties)

Main Duties & Responsibilities:

• Report directly to Operation Manager
• Overall responsible and in charge of the branch’s smooth operations. This includes achieving daily branch sales target, meeting all staff (including SM, therapists and CSOs) monthly target, managing of staff’s leave applications approve staff’s OT, staff’s punctuality, staff’s appraisal, planning and updating on roster, update staff on all current promotions, making cold-calls to customers, handling customer’s complaint, staff’s grievances, branch’s cleanliness and etc
• To motivate staff in building team work, ensure good communication among staff and foster a positive working environment
• To establish good relationship and provide excellent service to customers
• Sharing of knowledge to staff, perform staff training and coaching on effective practices regularly in relation to daily operations matter, sales pitch on products and treatments, customer service and etc
• Empower staff to accomplish task and achieve desired goal
• Perform any other ad-hoc duties and other matters as assigned by the Company

Requirements:

• Min. 8 years' experience in the beauty wellness industry with proven track record in sales target
• Independent, motivated, optimistic and possess initiative
• Highly motivated, sales driven and service oriented
• Good interpersonal skills and communication qualities
• Team player with ability to cooperate with colleagues and have strong leadership capabilities
• Willing to work retail hours (including weekends and public holidays)
• Passionate about the beauty and service industry
• Attractive package will be offered (including basic salary, commission and incentives)

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Personally and frequently verify that the guests receiving the best possible restaurant service (breakfast, lunch, executive lounge, dinner, Bar, Events).
• Ensure restaurants have the correct “vibe” at all times; ensuring the sound, light, look of everything, including staff look/uniform/attitude reflects the brand.
• Ensure Marriott L&D and Lobster Inc training is completed constantly (learning never stops).
• Communicate politely and effectively with the culinary team.
• Entertaining guests in a consistent, professional and positive attitude.
• Maintain high standards of sanitation and cleanliness per Singapore Government and Marriott Standards.
• Monitor the quality and quantity of all food and beverage items served.
• Inventory management and reporting routinely.
• Any other duties/tasks as requested by management.

JOB RESPONSIBILITIES:

• Responsible for the profit & loss of the restaurant and implement appropriate cost control measures
• Manage the restaurant’s budget and forecasts to meet or exceed management expectations
• Maximize profitability of the restaurant by increasing turnover (revenues and covers) as a first priority and controlling costs as a second priority
• Oversee the daily operations of the restaurant
• Maintain and improve the overall performance of the restaurant on a regular basis including cost analysis and monitoring of processes
• Supervise food and operational safety to ensure a comfortable environment for the customers
• Ensure customers’ needs and expectations are met by providing an efficient and professional service as well as resolving potential service failure with tact and diplomacy
• Drive operational efficiencies of the restaurant by providing operational leadership in support of the organization’s service culture and maximize customer satisfaction
• Control labour through effective manpower scheduling and monitor leave of staff
• Actively involved in hiring process by identifying and selecting candidates for junior positions
• Actively involved in staff counselling and propose to management on course of disciplinary action, including but not limited to termination of employment
• Manage, supervise and groom a team of supervisors and service staff to ensure maximum utilization of manpower allocated
• Handle all restaurant administrative duties
• Any other jobs or duties assigned by the Area Manager from time to time

JOB SPECIFICATIONS:

• Minimum of 6 years management experience in Food & Beverage industry
• Possess sound leadership qualities and ability to manage service staff
• Excellent communication & interpersonal skills; able to build lasting relationships with guests.
• Possess good organizational and management skills; able to lead and inspire staff

Job Description

Responsible for overseeing all aspects of the restaurant operations, by exercising demonstrated knowledge and experience in Food and Beverage management, including but not limited to, developing business, increasing profitability, staffing, budget and forecast

management.

STRATEGIC PLANNING

• Responsible for financial performance of at least 2 brands, including profit & loss and implement appropriate cost control measures
• Manage the brand’s budget and forecasts to meet or exceed management expectations
• Develop and recommend business marketing plan to increase sale
• Plan, direct and coordinate future outlet openings

OPERATIONS MANAGEMENT

• Oversee the daily operations of at least 2 brands
• Maintain and improve the overall performance of the brands on a regular basis including cost analysis and monitoring of processes
• Supervise food and operational safety to ensure a comfortable environment for restaurant patrons
• Drive operational efficiencies across outlet by providing operational leadership in support of the organization’s service culture and maximize customer satisfaction
• Establish operational procedures and standards to ensure service quality and ensure full compliance to the organisation’s SOPs, policies and service standards
• Maintain product and service quality standards by conducting ongoing evaluations, investigating complaints, and initiating corrective actions
• Manage supervise and groom a team of area managers, restaurant managers, supervisors and service staff to ensure maximum utilization of manpower allocated
• Any other jobs or duties assigned by the General Manager, Operations from time to time.

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Assist the Chairman/CEO in controlling and evaluating all relevant financial budgets and forecasting through constant monitoring of the daily reports.

• Knowledge of procurement process example; Request for Quotation [RFQ], Request for Proposal [RFP], creating and issuing of Purchase Orders, verifying of invoices against purchase orders and work completed and etc.

• Conduct research on available vendors to determine which vendors offer the best pricing and product / service quality.

• Assist in the preparation of regularly scheduled reports including reports to Marriott, insurance companies and government agencies.

• Respond to queries from finance and facilitate on matters such as invoice, orders, delivery order, goods/services received, cost claims, revenue collection, cash and borrowings, inter-company transactions.

• Facilitate government grants including grant approval process and post-award compliance. Ensures timelines are met.

• Maintain Licensing/Insurance renewals for all entities under The Garcha Group.

• Office Management (dispatch and collection of correspondence within The Garcha Group, submit and reconcile expense reports).

• Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
• Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
• Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
• Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
• Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
• Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

Skills:

• Ability to accurately process and maintain detailed records and documents.
• Capable of managing multiple tasks simultaneously and prioritizing work effectively.
• Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
• Proficient in negotiating favorable terms, conditions, and prices with suppliers.
• Capable of conducting market research and analyzing data to make informed purchasing decisions.
• Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
• Familiarity with procurement policies, procedures, and industry standards.
• Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.

• Any other duties / tasks as requested by management.

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Manage and maintain day-to-day operations of residential property
• Ensure effective and efficient management of the common areas through routine checks
• Assist the team to support daily operations
• Conduct on-site checks and management of development works by appointed contractors to ensure works are carried out to specifications and completed on schedule
• Engage service providers through a proper approval system; manage contracts and performance of service providers
• Follow up with service providers on submission of monthly maintenance schedule, quotations, claims and invoicing
• Convene and attend all meetings of the Developer and/or with the Council of the Management Corporation Strata Title (MCST)
• Prepare minutes and reports for meetings
• Obtain quotations for repair and maintenance services
• Attend to residents’ feedback professionally to ensure timely and prompt responses
• Prepare and submit an annual budget and recommend rates of Maintenance Fund / Sinking Fund contributions
• Ensure compliance with BMSMA, relevant laws, government rules and regulations and the company’s policies
• Process and assist in putting up paper for extraordinary works when necessary
• Review all facilities with an aesthetic eye for detail;
• Be well-organized and able to be hands-on to trouble-shoot and fix issues related air conditioning (Daiken VRV), plumbing, humidity related issues, all M&E issues, service provider management, and optimize efficiency while reducing operating costs.
• Supervises all senior technicians, technicians and craft men to ensure high quality preventive, corrective and guest demand maintenance services are provided
• Supervises all Team Leaders, Senior Technicians and Technicians to ensure high quality preventive, corrective and guest demand maintenance services are provided.
• Reports any faults and renders assistance as and when required by department head / hotel management and takes on any responsibilities and tasks as assigned by supervisor and hotel management
• Conducts walk through and visually assesses the safe and efficient maintenance and operation of the physical aspects of the hotel, including guest rooms, public areas, all mechanical, electrical, H.V.A.C. systems and any other related equipment.
• Assists in developing, implement and manage emergency programs for the operation and maintenance of all equipment and physical structures in compliance with corporate standards, local, state and national codes and regulations to protect the asset, guests and associates, to ensure optimum operations, minimize expenses and maximize customer satisfaction.
• Responsible for the short and long term planning and day-to-day operations of the Engineering Department.
• "Can-do" attitude with resourcefulness and phenomenal efficiency can set you apart among our candidate pool.
• The goal is to ensure our accommodations is problem-free;
• Managing the upkeep of equipment and supplies to meet health and safety standards;
• Trouble-shoot, plan and coordinate all installations and repairs of (telecommunications, heat, electricity etc.) and refurbishments;
• Hands-on as well as manage the upkeep of buildings, equipment and supplies to meet health and safety standards;
• Inspect buildings’ structures to determine and implement the need for repairs;
• Obtain comparative quotations;
• Review utilities consumption and strive to minimize costs;
• Supervise foreign staff facilities staff (handy-men) and external contractors;
• Control activities like waste disposal, building security etc.;
• Handle insurance plans and service contracts;
• Keep financial and non-financial records;
• Maintain all trackers.
• Any other duties/tasks as requested by management.

Requirement

• Higher NITEC in Facilities Management and/or Diploma in Integrated Facility Management, Real Estate Business, Hotel & Leisure Facilities Management, or equivalent qualifications
• For Officers: At least 1 year of relevant working experience in strata-titled residential property management
• For Executives: At least 3 years of relevant working experience in strata-titled residential property management
• Team player with good communication skills
• Able to adapt to a flexible working environment
• Knowledge of Building Maintenance & Strata Management Act (BMSMA) will be an added advantage

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Assist the Chairman/CEO in controlling and evaluating all relevant financial budgets and forecasting through constant monitoring of the daily reports.

• Knowledge of procurement process example; Request for Quotation [RFQ], Request for Proposal [RFP], creating and issuing of Purchase Orders, verifying of invoices against purchase orders and work completed and etc.

• Conduct research on available vendors to determine which vendors offer the best pricing and product / service quality.

• Assist in the preparation of regularly scheduled reports including reports to Marriott, insurance companies and government agencies.

• Respond to queries from finance and facilitate on matters such as invoice, orders, delivery order, goods/services received, cost claims, revenue collection, cash and borrowings, inter-company transactions.

• Facilitate government grants including grant approval process and post-award compliance. Ensures timelines are met.

• Maintain Licensing/Insurance renewals for all entities under The Garcha Group.

• Office Management (dispatch and collection of correspondence within The Garcha Group, submit and reconcile expense reports).

- Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
- Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
- Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
- Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
- Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
- Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

Skills:

- Ability to accurately process and maintain detailed records and documents.
- Capable of managing multiple tasks simultaneously and prioritizing work effectively.
- Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
- Proficient in negotiating favorable terms, conditions, and prices with suppliers.
- Capable of conducting market research and analyzing data to make informed purchasing decisions.
- Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
- Familiarity with procurement policies, procedures, and industry standards.
- Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.

- Any other duties/tasks as requested by management.