Oversee daily office operations and administrative staff.
Maintain proper filing systems for project documents, contracts, quotations, invoices, and correspondence.
Ensure office supplies, equipment, and administrative resources are adequately maintained.
Coordinate with project managers, site supervisors, and clients on administrative matters.
Track project documentation such as work orders, variation orders, progress claims, delivery orders, and permits.
Monitor project schedules and support submission deadlines.
Assist in tender documentation and project handover documentation.
Maintain employee attendance, leave records, payroll support, and manpower allocation records.
Coordinate onboarding, work pass applications, renewals, and training schedules for workers.
Ensure proper maintenance of worker certificates, safety courses, and medical records.
Coordinate purchase orders and supplier quotations.
Track delivery schedules and material orders for painting projects.
Maintain records of stock, tools, PPE, and equipment.
Coordinate invoicing, payment tracking, petty cash, and expense claims.
Assist with progress claims and subcontractor payment documentation.
Liaise with external accountants or auditors when required.
Ensure proper maintenance of workplace safety documents, risk assessments, method statements, and permits.
Monitor validity of licenses, insurance policies, and company certifications.
Support compliance with local construction and workplace regulations.
Handle client enquiries, scheduling, and administrative coordination.
Maintain good relationships with suppliers, subcontractors, and service providers.
Follow up on quotations, invoices, and project-related documentation.
Attending to fortnightly or weekly work meetings where necessary.
Attending to site walk meetings.
