Total 2 job vacancies by Lifely

Job Overview

We are looking for a detail-oriented and proactive Logistics Coordinator to manage and support the smooth flow of goods across our supply chain across the globe.

This role is responsible for coordinating shipments, monitoring delivery schedules, liaising with suppliers and freight partners, and ensuring logistics operations run efficiently and accurately.

The ideal candidate is organised, responsive, good under pressure, and able to communicate clearly with both internal teams and external partners.

Key Responsibilities

• Coordinate inbound and outbound shipments to ensure timely delivery
• Liaise with suppliers, freight forwarders, warehouses, and transport providers
• Track orders, shipments, and delivery schedules, and provide timely updates to relevant stakeholders

• Prepare and manage shipping documents, invoices, and related logistics paperwork
• Monitor inventory movement and support stock coordination where needed
• Resolve delivery, freight, customs, or shipment issues in a timely manner
• Maintain accurate logistics records and reporting
• Work closely with internal teams including operations, purchasing, customer service, and warehouse teams
• Support continuous improvement of logistics processes and workflows

Requirements

• Proven experience in logistics, supply chain, shipping, or a similar coordination role
• Strong organisational skills and high attention to detail
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong problem-solving skills and ability to respond quickly to operational issues

• Good communication and stakeholder management skills
• Proficiency in Microsoft Excel and/or logistics management systems
• Fluent in both Mandarin and English, with strong speaking and writing skills in both languages
• Ability to work independently as well as collaboratively within a team

Preferred Qualifications

• Experience working with freight forwarding, import/export, or warehouse coordination
• Familiarity with shipping documentation and customs processes
• Experience in e-commerce, retail, or supply chain operations is an advantage

Global Exposure & Career Growth

High-Impact, Cross-Functional Role

Skill Development in a Fast-Paced Environment

About the Role

We are looking for a highly organised and detail-driven Executive Assistant (Finance & Operations Support) to work directly with our COO and support high-level executive operations.

This role is primarily focused on C-level executive support, requiring strong organisational skills, discretion, and the ability to manage priorities in a fast-paced environment. In addition, the role will provide support to finance operations, particularly in bookkeeping, documentation, and compliance tasks.

This is a critical role that ensures both executive efficiency and operational continuity across the business.

Key Responsibilities

Executive Support (Primary Focus)

• Provide high-level administrative support to the COO
• Manage schedules, priorities, and executive communications
• Handle confidential information with a high level of discretion
• Support strategic and operational initiatives as needed
• Assist in coordination across teams and stakeholders

Finance & Bookkeeping Support (Secondary)

• Manage and maintain day-to-day financial records and smaller books
• Support the preparation of financial reports and documentation
• Ensure accuracy and organization of financial data across systems

Corporate & Compliance Support

• Assist with corporate filings, registrations, and compliance documentation
• Support legal and administrative documentation across entities

Basic Qualifications:

• Strong Executive Assistant experience supporting C-level leadership (non-negotiable)
• 3+ years of experience in executive support, operations, or administrative roles
• Background in finance, bookkeeping, or accounting support is highly preferred
• Strong organisational, communication, and prioritisation skills
• High level of discretion, reliability, and accountability
• Proficiency in tools such as Excel/Google Sheets, Notion, Dropbox, and accounting software (e.g., QuickBooks, NetSuite)
• Must be willing to travel on short notice if needed
• Must have a valid passport

Preferred Qualifications

• Experience supporting high-growth or eCommerce businesses
• Exposure to multi-entity or international operations