Total 1,497 Junior Executive level Administrative / Clerical job vacancies

Responsibilities:

• Oversee daily operations to assist sales teams, such as order acknowledgment, quotation processing, purchase orders, sales orders, etc.
• To communicate and arrange for the delivery of a customer's request
• To give current clients excellent support and customer care.
• Respond to phone calls and in-person inquiries
• General administrative sales tasks
• Any other ad hoc duties that the management and manager delegate

Qualifications:

• Skilled in using Microsoft Office products, such as Word, Excel, and PowerPoint.
• Having experience with Oracle SAP is advantageous.
• Have a positive work ethic and a strong sense of accountability.
• Resourceful and capable of working on their own in a hectic setting
• Self-reliant, mature, and prepared to work with little direction
• Needs to be upbeat and proactive in problem-solving

Job Description & Requirements

Job Description,

• onboarding new hires for the company
• organizing employee records
• updating employee databases
• creating and distributing workplace documents and policies
• helping to train and develop employees professionally in the workplace.
• Providing office support by sending mails on employees' behalf
• Assisting employees with managing their schedule and sales emails through outlook and company calendars
• Preparing company meetings, video conferences and presentations using effective strategies, decreasing meeting times
• Improved office supply overheard by engaging with employees on their needs and uses of tools and equipment
• Improved office productivity by streamlining communication between departments
• Maintain office, site documents and employee's needs.

Requirements:

Minimum site and office experience

Diploma, secondary or relevant experience

Able to communicate simple English

Class 3Driving License

• Reporting directly to CEO and provide executive support in a one-on-one working relationship for a Single-Family Office
• Complete a broad variety of administrative tasks for the CEO including managing an active calendar of appointments; completing expense reports; composing and preparing confidential correspondences; arranging complex and detailed travel plans and agendas; and compiling documents for travel-related meetings
• Read and analyze submissions, letters, agendas, memos and determine significance; route to appropriate personnel in a timely and efficient manner.
• Prepare reports, collect and analyze information; prepare PowerPoint presentations.
• Coordinate finances and assist with budget preparation.
• Others duties as assigned

Requirements:                                           

• Diploma/Degree with relevant experiences
• At least 5 years of working experience in fast paced admin/customer service or family office  
• Good working attitude, meticulous and eager to learn
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
• Proficient in MS Office (Outlook, Word, Excel and PowerPoint) and technology savvy
• High sense of urgency and ability to multitask
• Highly adaptable to a loosely structured environment.
• Office location: Near Bukit Merah/Lower Delta |Mon – Fri (9:30am – 6:30pm)
• Candidates available immediately preferred

We invite interested candidates to send in your resume (in MS WordFormat), to theresa@personnellink.com.sg cc Career@personnellink.com.sg.Please indicate the position you are applying in your email subject.

We regret to inform that only shortlisted candidates will be notified.

EA License: 90C3627

EA Reg No: R1108020

Job Scope:

• Register and verify patient details using MS Office
• Provide administrative support to medical staff
• Perform ad-hoc duties as required
• Assist with smooth patient flow across the medical centre

Requirements:

• Able to commit to 6-month duration or longer term
• Able to commence on immediate notice

Interested candidates are invited to email your resume to:

jen.ooi@recruitexpress.com.sg

Jenalyn Ooi Huai Sian (R1765551)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

• Submit the loan cases to bank for processing.

• Record loan cases into Salesforce.

• Liaise with Banks for update on loan status.

• Monitor and update Salesforce with loan approval advice from the Banks.

• Convey the loan status to Sales Consultants.

• Release loan amount into Salesforce for registration.

• Check loan documents submitted by Sales Consultants before releasing loan amount into Salesforce for registration.

• Liaise with Sales Consultants for outstanding documents before & after registration.

• Check the Tax Invoices, LTA logcard and Insurance Cover Note from Vehicle Admin before despatch to Banks.

• Check the HP Agreement and other required forms are duly signed before despatch to Banks.

• Generate despatch batch in Salesforce and prepare documents to Banks for disbursement.

• Update and record outgoing documents into Salesforce.

• Liaise with Banks and arrange for daily collection of documents.

• Other daily admin duties include photocopying, archiving of loan cases into ParaDM, etc

• Other ad hoc duties as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Join Our Fun, Vibrant & Dynamic Team!

Up to $25/hour + Incentives + Travel Opportunities

On behalf of our client, we’re looking for a responsible and organised Personal Assistant to support daily administrative tasks, scheduling, coordination, and general office needs. Training and clear guidelines will be provided.

What We Offer:

✔ Flexible Work Hours — Work 2 to 5 days a week, you decide.

✔ Attractive Remuneration — Competitive hourly rate + incentives.

✔ Bonus — Over $1600 company bonus!

What We’re Looking For:

• Singaporeans or PRs
• Pleasant personality, friendly communicator & team player.
• Strong command of English & confident speaking skills.
• Min. Qualification: Full A-Levels, Local Diploma, or Degree.
• Experience as a Personal Assistant is a plus, but not required — we’ll train you!
• Undergrads are welcome to apply.

We are a licensed maid agency in Singapore looking for a responsible and organized Admin Assistant to join our team. The successful candidate will assist with administrative duties, documentation, and daily office operations. Training will be provided. We welcome candidates with a positive attitude and good communication skills.

1. Job Description:

This position reports to the Account Supervisor. Need to support accounting department with data entry, processing, and recording transactions, updating the ledger, assisting with audits, budgets and reports. The primary work focus is on accounts receivable, tenders and registration. In addition, they help with issuing invoices, collections, billing, filing and journal entries.

2. Role & Responsibilities:

a. Providing support to the Accounting Department.

b. Performing basic office tasks, such as filing, data entry, handling daily emails, processing the mail, etc.

c. Handling inventory & Assisting in stocktaking.

d. Processing transactions, registration, tenders, and updating ledgers, budgets, etc.

e. Assisting with audits, fact checks, and resolving discrepancies.

3. Requirements:

a. at least Diploma in any field.

b. Hardworking and fast learner

c. Good math skills and the ability to spot numerical errors

d. Positive attitude, meticulous and someone with initiative

Job Summary

Provide comprehensive administrative and clerical support to ensure efficient office operations, including managing communications, maintaining records, preparing documents, scheduling meetings, coordinating supplies, and supporting ad hoc tasks.

Responsibilities

• Manage incoming phone calls, emails, and correspondence to facilitate timely communication
• Maintain accurate filing systems and documentation to ensure easy retrieval of records
• Prepare reports, letters, invoices, and other documents to support business operations
• Schedule meetings and manage appointments and calendars to optimize time management
• Perform data entry and update company records to maintain current information
• Coordinate office supplies and manage inventory to ensure availability of necessary materials
• Support HR and finance teams with administrative tasks to assist departmental functions
• Liaise with vendors, clients, and internal staff to foster effective collaboration
• Oversee day-to-day office operations to maintain a smooth and organized work environment

Key Responsibilities

Human Resource Functions

·       Maintain and update employee personnel records and HR databases.

·       Assist in foreigner workers or staff’s onboarding arrangements.

·       Coordinate employee training, orientation, and welfare activities.

·        Maintain proper filing and document control systems.

·       Prepare employment contracts, confirmation letters, and other HR correspondence.

·       Support payroll preparation, leave administration, attendance tracking, and overtime records.

·       Assist in work pass applications, renewals, cancellations, and related MOM submissions.

·       Assist in recruitment activities, including job postings, interview scheduling, etc when required.

·       Ensure compliance with company policies and Singapore employment regulations.

·       Other HR related duties assigned by HR manager or director.

Support in Administrative Functions(when required)

·       Manage office supplies, stationery, and general administrative requirements.

·       Coordinate company events, meetings, and staff communications.

·       Assist in managing company assets, accommodation records, and vehicle documentation where applicable.

·       Liaise with external vendors, government agencies, and service providers when needed.

·       Handle incoming correspondence, phone calls, and general office enquiries (when required)

Requirements

• Diploma or equivalent qualification in Human Resource Management, Business Administration, or related discipline.
• Minimum 1–3 years of HR and administrative experience.
• Familiar with Singapore Employment Act, MOM regulations, and work pass processes.
• Proficient in Microsoft Office applications(Excel, Word, Outlook).
• Good communication, interpersonal, and organizational skills.
• Able to handle confidential information with professionalism and integrity.

Our client in port / Maritime industries is looking for a talented Admin cum finance assistant to join the team. you will handling daily cash and bank record and others admin duty.

Key Responsibilities

1. Cashier & Finance Duties

·      Manage daily cash inflow and outflow, bank deposits, and fund transfers

·      Issue receipts, process payments, and maintain proper cash book records

·      Reconcile daily cash, bank statements, and petty cash

·      Handle staff claims,reimburse, and verify supporting documents

·      Assist in payroll preparation and payment coordination

·      Safeguard cash, cheques,receipts, company stamps, and financial documents

2. Admin & Office Support

·      Provide general office admin support

·      Manage office supplies,stationeries procurement, inventory, and distribution

·      Handle incoming &outgoing couriers, mails, and documents

·      Maintain office cleanliness, meeting rooms, and basic facilities

·      Assist in staff attendance,leave recording, and onboarding documentation

·      File and organize contracts, permits and operational documents

·      Answer phone calls, greet visitors, and support ad-hoc tasks

Requirement:
· At least 1 year experience in cash float handling/admin or similar role

·      Meticulous, honest,reliable, able to work independently

. Good communication skills.

EA25C2690 R23115755

·       Maintain thealumni database by updating records.

·       Involve insystem-based projects.

·       Generate timelyand accurate statistical data and alumni listings.

·       Performadministrative duties.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

About our client: Our client is a Singapore-based Construction and Civil Engineering company.

About the role: Provides administrative, HR operational, and worker coordination support across HQ and project sites. Ensures proper documentation, attendance management, onboarding processing, logistics arrangements and compliance with HR procedures.

• HR administration and employee records management
• Attendance, leave, passport and worker-related matters
• Coordination of medical check-ups and dormitory arrangements
• General office administration, filing, calls, visitors and invoice processing
• Logistics coordination such as transport, accommodation, air tickets and entry passes
• Support audits, onboarding activities and operational coordination
• Other ad-hoc duties assigned by management

About you:

• Certificate/Diploma in Business Administrationor related field
• Good administrative and organizational skills
• Proficient in Microsoft Office
• Positive attitude and willing to learn

Other info:

• Work location: Thomson Road
• Work hours: Monday - Friday (8am to 6.15pm)

*Please note that only shortlisted candidates will be contacted.*

Employment Agency: Kingsforce Management Services Pte. Ltd.

Employment Agency Licence No: 94C3545

EA Personnel: Kimberly Wong

EA Personnel Reg. No.: R1984508

1. Student Activities/Event Support

• Assist in the coordination and execution of student activities and events.

• Provide logistical support (e.g., venue set-up, registrations, attendance tracking, materials preparation).

• Liaise with internal teams and vendors for event arrangements.

• Support post-event tasks such as feedback collection and simple reporting.

2. Scholarships and Bursaries Administration Support

• Assist in administrative tasks related to scholarships and bursaries (e.g., data entry, document collation, tracking).

• Support communication with applicants and stakeholders where required.

• Help maintain accurate records and ensure proper filing of documents.

• Assist with basic processing tasks to ensure timely updates.

3. General Administrative Support

• Provide administrative assistance such as scheduling meetings, preparing simple documents, and maintaining records.

• Support preparation of reports, presentations, and simple data compilation.

• Assist with procurement, finance tracking, or budget documentation where needed.

4. Other Duties

• Perform other ad-hoc duties as assigned to support the division’s operations.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

This role may require a reasonable amount of local travel and external errands as needed.

• Assist with the Principal's day-to-day personal affairs, including but not limited to scheduling, appointments, dining arrangements, transportation, document delivery, and other ad hoc matters.
• Coordinate travel arrangements, including flights, hotels, ground transportation, visas, insurance, and related logistics, ensuring smooth and seamless travel experiences.
• Liaise with external service providers, including housekeeping staff, property management offices, drivers, schools, banks, and other relevant parties.
• Track and follow up on personal and family-related matters, providing timely updates and resolutions.
• Handle daily purchasing requests, including gifts and other personal procurement needs.
• Assist with reimbursements, payment records, and expense tracking.
• Support the planning and execution of private gatherings, business dinners, and family activities.
• Coordinate venues, catering, vendors, and event logistics.
• Maintain organized records of personal contacts, vendors, and other relevant information.
• Strictly adhere to confidentiality requirements and handle personal and sensitive information with discretion.
• Respond promptly and effectively to ad hoc assignments and urgent requests from the Principal.
• Independently assess priorities and manage unexpected situations with flexibility and professionalism.

Qualifications & Requirements

• Bachelor's degree or above; field of study is not restricted.
• Prior experience as an Executive Assistant, Personal Assistant, Lifestyle Assistant, Family Office Assistant, Administrative Support professional, or within a high-end service environment is preferred.
• Flexible and willing to accommodate occasional irregular working hours and urgent requests.
• Proficient in both English and Chinese, with strong verbal and written communication skills.
• Experience supporting high-net-worth individuals, entrepreneurs, senior executives, or family offices is highly preferred.
• Familiarity with local lifestyle and service resources, including healthcare, education, property management, dining, transportation, and event planning.
• Mature, emotionally intelligent, professional, and capable of building and maintaining long-term working relationships.
• Strong problem-solving skills, with the ability to drive outcomes effectively even when information is incomplete.