Total 560 administrative clerical job vacancies in Malaysia

[Job ID: 1598812]

Responsibilities

• Handle basic bookkeeping functions, including accounts payable and receivable
• Process purchase orders (POs) and invoices accurately and in a timely manner
• Maintain proper documentation and records of financial transactions
• Provide general administrative support, including filing, documentation, and office coordination
• Coordinate logistics and shipping arrangements, including container bookings and shipment tracking
• Liaise with external vendors, freight forwarders, and internal stakeholders to ensure smooth operations
• Support ad-hoc duties as assigned

Requirements

• Minimum Diploma in Accounting, Business Administration, or a related field
• At least 1-3 years of relevant experience in accounting and administrative functions
• Basic knowledge of bookkeeping and accounting principles
• Experience in logistics or shipping coordination will be an added advantage
• Proficient in Microsoft Office applications (Excel, Word)
• Strong organizational skills with the ability to multitask and work independently
• Meticulous, responsible, and able to meet deadlines

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

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EA Personnel Name: Cesky Ong Zhi Rong

EA Personnel Registration Number: R24121422

EA License No.: 07C5771

Personal Secretary

Job Summary

We are looking for a reliable and highly organised Personal Secretary to provide administrative and scheduling support. The role requires strong calendar management, attention to detail, confidentiality, and the ability to coordinate daily office matters efficiently.

Key Responsibilities

Calendar & Schedule Management

• Manage and coordinate daily, weekly, and monthly calendars.
• Schedule meetings, appointments, calls, and reminders.
• Prioritise appointments and ensure all parties are updated on changes.
• Prepare meeting agendas, documents, and follow-up notes where required.
• Coordinate travel arrangements, transport, accommodation, and itineraries when needed.

Office Administration

• Handle general office administration and day-to-day operational support.
• Maintain filing systems, records, documents, and office supplies.
• Draft, format, and organise correspondence, emails, reports, and documents.
• Liaise with internal teams, external vendors, clients, and service providers.
• Assist with invoice tracking, payment follow-ups, and basic administrative records.
• Support office events, meetings, and visitor arrangements.

Personal & Executive Support

• Act as the main point of contact for scheduling and administrative matters.
• Handle confidential information with professionalism and discretion.
• Assist with personal errands or ad hoc tasks when required.
• Ensure smooth communication and follow-through on pending matters.

Requirements

• Prior experience as a Personal Secretary, Executive Assistant, Admin Executive, or similar role.
• Strong organisational and time-management skills.
• Proficient in Microsoft Office, Google Calendar, Gmail/Outlook, and basic document preparation.
• Good written and spoken English.
• Able to multitask and work independently.
• Detail-oriented, proactive, and trustworthy.
• Comfortable handling confidential matters.
• Pleasant personality with good communication skills.

Preferred Qualities

• Able to anticipate needs and take initiative.
• Calm under pressure and able to manage last-minute changes.
• Good coordination skills with vendors, clients, and internal teams.
• Professional, discreet, and dependable.

Interested candidates please apply/forward your resume to cecilia@achievasearch.com to facilitate our discussion

Summary

The Store Coordinator oversees spare parts inventory by maintaining precise stock records, issuing parts

promptly for maintenance and keeping thorough documentation. This position also involves handling

administrative duties such as record-keeping, reporting, and coordinating with both maintenance and

procurement teams, as well as providing administrative support to the Manager.

DUTIES & RESPONSIBILITIES

• Issue and record spare parts

• Raise and monitor SAP-PM/MM P-R

• Maintain SAP-PM/MM records

• Keep storage area organized

• Bin received parts and update SAP

• Source spare parts and vendors

• Track and update delivery dates

• Update chemical SDS sheets

• Identify and recommend write-off for slow-moving parts

• Replenish and control stock

• Perform monthly and annual stock counts with finance

• Provide administrative assistance to the Manager.

• Verify PO/DP/invoices and complete GR

• Handle administrative tasks and coordinate with end-user departments

• Submit monthly Utilities Consumption readings and TMS reports

• Prepare and maintain ISO, CCP2, and PM records for audits

• Manage staff courses, airfield driving licenses, and duty rosters

• Issue, return, and oversee technician uniforms, safety shoes, tools, and lockers

Requirements

• Minimum GCE ‘O’ Level

• Minimum 3 years of relevant working experience

• Working knowledge of Store Management, admin and SAP.

• Able to perform manual tasks to carry out binning of received parts.

• Basic Knowledge of Microsoft office application

Key Responsibilities:

• Daily Office Operations: Manage daily administrative tasks, including handling corporate correspondence, managing office supplies, and maintaining a tidy and professional office environment.

• Document Management: Assist in preparing, formatting, and archiving corporate documents, agreements, financial reports, and meeting minutes with high accuracy and confidentiality.

• Schedule Coordination: Manage calendars, schedule business meetings, and coordinate travel arrangements or itineraries for the management team.

Key Responsibilities:

• Daily Office Operations: Manage daily administrative tasks, including handling corporate correspondence, managing office supplies, and maintaining a tidy and professional office environment.

• Document Management: Assist in preparing, formatting, and archiving corporate documents, agreements, financial reports, and meeting minutes with high accuracy and confidentiality.

• Schedule Coordination: Manage calendars, schedule business meetings, and coordinate travel arrangements or itineraries for the management team.

• Public Healthcare Institution
• Good Benefits and Bonuses

Job Description:

• Provide comprehensive administrative and operational support to the department and senior management team.
• Coordinate meetings, manage calendars, prepare presentation materials and reports, and follow up on action items.
• Perform data collation, analysis, documentation, and support strategic and operational projects.
• Manage procurement, invoice processing, expense claims, and departmental records.
• Handle correspondence, travel arrangements, and general administrative duties as assigned.

Requirement: 

• Diploma in Business Administration, Healthcare Management or equivalent
• Minimum 1-2 years of relevant working experience

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click Apply Now button.

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

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JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Kam Xiu Ping

EA Personnel Reg No: R21101828

Job Description

• Industry/ Organization Type: Building and Repairing of Ships and Boats
• Position Title: Administrative Executive (Admin & Procurement)
• Working Location: Pioneer Sector 1
• Working Hours: 5.5 Days (Mon – Fri, 8:00 AM – 5:00 PM; Sat 8:00 AM – 12:30 PM)
• Salary Package: Basic Salary + VB
• Duration: Permanent Role

Key Responsibilities

• Manage daily office operations to ensure smooth administrative workflows and provide timely support for staff activities.
• Organize and maintain both digital and physical filing systems for easy access to information and proper record-keeping.
• Accurately enter data related to accounts to assist with financial tracking and reporting.
• Prepare and issue purchase orders (POs), and track supplier order status to ensure timely delivery of goods and services.
• Work with internal departments to gather procurement needs and simplify the purchasing process.
• Help source suppliers by obtaining quotations and comparing prices to support cost-effective purchasing decisions.
• Any ad hoc duties assigned

APPLY NOW!!!

• Proficient in Microsoft Excel and data management software to handle and analyze administrative and procurement data effectively.
• At least 3 years of experience in office administration or a related field to demonstrate ability in managing office operations and procurement tasks.
• Preferably holds a Higher Nitec, Diploma, or Degree in office skills or a related field to assist in administrative and procurement functions.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #83669 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Responsibilities

• Support general administrative tasks and daily operations to ensure smooth workflow.
• Maintain accurate and up-to-date records of service providers and clients in the system.
• Prepare, issue, and input data for invoices with precision and timeliness.
• Organize, manage, and maintain paperwork and documents related to claims and site progress, ensuring everything is properly filed.
• Monitor and follow up on work orders and progress reports, providing updates as needed.
• Assist in handling various formalities, including paperwork related to claims.
• Undertake any other duties or ad hoc tasks assigned by the supervisor to support team objectives.

Requirements:

• Minimum Diploma or equivalent
• Possess at least 1 year of relevant experience. Candidates who have no experience but willing to pursue a career in corporate insurance operations are welcomed.
• Able to work independently and a good team player
• Able to multi-task and meet deadlines

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Part-Time Admin Assistant

Job Responsibilities:

·       Lead and manage the purchasing system for QC, including:

·       Ordering stationery and non-laboratory items from the Com-office.

·       Raising Purchase Requisitions (PRs)for laboratory consumables, chemicals and services.

·       Coordinating with vendors for quotations, delivery schedules, and invoicing. 

·       Receive incoming items and verify against Delivery Orders; perform stock-taking as required.

·       Act as the main point of contact between QC and the Warehouse.

·       Transfer reagents to the fridge/freezer from the interim warehouse when necessary.

·       Receiving of materials in Cisprosystem

·       Creation of static data for chemical/column in Cispro

·       Print and issue logbooks.

·       Reviewing of logbooks.

·       Handle document archival activities, including scanning and submission to QA.

·       Serve as back up for Training Coordinator — manage the addition and removal of job code(s).

·       Aliquoting of sample using pipette

·       Packing of raw materials, excipients and Packaging component for overseas shipment

·       Housekeeping and 5S in the laboratory

·       Any other work assigned by the supervisor

Job Requirements:

·       Diploma in any field

·       Proficient in Microsoft Word, Excel, PowerPoint, Power BI, etc

·       Meticulous

·       Strong organizational abilities,

·       Excellent verbal/written communication.

·       Ability to prioritize tasks, meet deadlines, and handle multitasking.

Contract Duration: 12 months, subject to renewal based on performance.

• Coordinate unit handover / key collection appointments with the Purchaser(s) or their authorized representative(s).
• Disseminate the finalized daily appointments schedule to all relevant parties (i.e. Project Dept, Main Contractor, Property Services, Managing Agent and Concierge).
• Perform general administration duties.
• Manage season parking application, billing, termination and programming
• Maintain season parking master listing and prepare monthly reports for hourly parking and season parking
• Handle all enquiries on carpark matters
• Perform reception duty for Management Office and assist with concierge duties (visitor management) where required
• Responsible for maintenance of Management Office logistics – photo copier, water dispensers, stationeries, refreshments, dry cleaning of uniform
• Use Yardi system to create work orders or feedback received from tenants or members of public and reply to these feedback
• Generate Yardi reports and send retail shop opening hours checklist weekly
• Prepare monthly management report
• Petty cash management
• Prepare tenants maintenance and insurance records submission
• Any other duties assigned by the Manager and supervisors

Others:

Prefer candidates with short notice

Salary: Up to $2,500/month

Work hours: 9am – 6pm Mon- Fri

Attire: Smart Casual

Interest applicants, pls email updated resume to north3@recruitexpress.com.sg

Joanna Chua

The Outsourcing Team

Recruit Express Pte Ltd

EA Lic: 99C4599

· Updates management on sub-contractor's claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors);

· Prepares debit notes on back-charges and/or penalties imposed on sub-contractors; follows up to ensure that such debit notes are contra against claims raised by sub-contractors;

· Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims;

· Verifies and ensures that payment certifications issued to sub-contractors are in accordance with approved sub-contractors’ interim payment recommendations;

· Reconciliation of sub-contractors’ invoices against payment certification issued;

· Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed);

· Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered;

· Reconciliation of delivery orders against approved purchase orders and suppliers invoices;

· Liaises and rectifies discrepancies/disputes with external supplies;

· Liaises with QS of any discrepancy in certification amount;

· Liaises with finance for payment that requires immediate attention due to site work schedule;

Performs any other duties as may be assigned.

Job Summary

We are seeking a highly organized and proactive Food & Beverage Administrative Manager to oversee and streamline the administrative operations of our F&B department. This role ensures smooth coordination across outlets, accurate reporting, and supports management in driving operational efficiency.

Responsibilities

• Lead and manage all administrative functions within the Food & Beverage department to ensure operational excellence across outlets
• Coordinate communication and reporting between F&B outlets and management to facilitate informed decision-making
• Prepare timely management reports, sales summaries, and operational documentation to support business insights and performance tracking
• Support HR processes by maintaining accurate staff records, scheduling shifts, and managing training documentation to enhance workforce readiness
• Oversee administrative aspects of purchasing, supplier coordination, and inventory reporting to optimize resource management
• Maintain compliance with internal policies, procedures, and regulatory requirements to uphold operational standards and legal obligations

Required competencies and certifications

• Diploma or Degree in Hospitality, Business Administration, or related field
• Minimum 5 years’ experience in F&B operations or administration, preferably in hospitality or club environments

Preferred competencies and qualifications

• Strong organizational skills demonstrated by managing multiple priorities effectively
• Effective communication skills applied to coordinate cross-functional teams and reporting
• Proficiency in Microsoft Office used to produce reports and manage administrative tasks
• Professionalism and attention to detail to maintain confidentiality and accuracy in all administrative functions

Job Summary

Support back-office operations for a multinational organization by managing accounting, payroll, HR administration, legal, and government compliance tasks to ensure smooth internal processes and effective communication locally and internationally.

Responsibilities

• Analyze and understand all company projects to provide effective back-office support
• Create and manage invoices using the Xero accounting platform to ensure accurate billing
• Coordinate with external accounting firms by preparing and submitting bookkeeping information timely
• Process payroll using the Maju system and manage leave records via Google Sheets to maintain accurate HR data
• Assist recruiting activities by drafting Letters of Appointment and managing onboarding processes for new hires
• Support internal audit activities, including account closing in November and preparation for shareholders’ meetings in February
• Draft and manage legal documents such as contracts to support compliance and business operations
• Prepare and file government paperwork, including tax submissions, to meet regulatory requirements
• Organize and maintain files according to office protocols to ensure easy retrieval and compliance
• Provide ad hoc administrative support across the office to facilitate daily operations
• Communicate effectively with internal teams and external stakeholders both locally and internationally
• Manage website updates as needed to maintain accurate online presence
• Deliver back-office support to group companies and start-ups affiliated with the organization as required

Required competencies and certifications

• Diploma qualification with 1-2 years of accounting experience focusing on Accounts Receivable and Accounts Payable

Preferred competencies and qualifications

• Knowledge and experience with back-office systems and platforms used in accounting and HR administration

Other Information

• Basic Salary + AWS + VB
• Nearest MRT: Tuas West
• Multinational Organization

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

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Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Jeremy Cheng

EA Registration No: R23115788

Pasona Singapore Pte. Ltd.

EA License No: 90C4069

• Part-time (22 hours per week), days negotiable; during school term-time only
• Work with a supportive, inclusive, and collaborative team
• $38.75 per hour, plus superannuation 
• Located at Aspect Treetop School, Adelaide, South Australia.

Administration

• Ensure administration tasks are completed accurately, professionally, and on time
• Manage and maintain school records and logistics, office documentation, and other tasks including the mail function including pick-ups, mail sorting, mailing and special deliveries, order and control supply of stationery and other office supplies in an orderly and systematic way
• Prepare letters, email communications, memos, reports, and other documents, as required
• Use established Excel spreadsheets for managing data and information
• Prepare professional and high-quality presentations, and other materials, using PowerPoint and desktop publishing as required
• Support and/or coordinate projects and ensure all stakeholders are communicated on progress of projects and their expectations are met
• Proof-read documents, reports, brochures, and newsletters as required
• Actively provide feedback, contributes to and participates in cross-school administration initiatives to streamline and improve administration systems
• Perform other general administrative duties as required.

Customer Experience

• Ensure first point of contact with all internal and external customers and visitors are welcomed, inducted, and comply with site safety procedure (WHS) and Safeguarding requirements in a professional, positive, and informative way
• Provide a welcoming and supportive customer experience for all stakeholders, including families, making sure they feel valued and welcomed when they arrive at school
• Clearly and effectively communicate with a variety of external stakeholders in writing, by phone/text/Zoom and in person.

Operational Matters

• Ensure the office equipment functions well and is maintained and serviced to meet business needs
• Allocated tasks are completed in a timely manner, and proactively seeking to improve administrative and operational processes in collaboration with the Senior Clerical Officer
• Organise catering for special functions as required, including the provision of kitchen supplies
• Ensure visitors to the school are verified and approved to be on the school site and are inducted in accordance Aspect procedures and guidelines i.e. WHS, safeguarding and evacuation procedures
• Site is maintained to comply with Aspect procedures and assist with organising site maintenance including raising work orders for contractors, scheduling work, organising site visits, and providing information and feedback.

Financial administration and reporting

• Submit invoices and expenses for payment through Expense Manager / ProSpend
• Prepare, reconcile and process accounts and credit card statements with appropriate receipts
• Support and provide information to staff regarding fortnightly staff payroll administration and ensure staff submit timesheets on time.

Information Systems

• Update and maintain information collated in school spreadsheets. Complete basic data manipulation tasks in Excel spreadsheets
• Update and maintain data in the school database system
• Generate reports to support the school and to comply with National Office processes as well as government reporting through attendance stats, census & NCCD etc.
• Assist staff with basic IT issues and support escalation to IT helpdesk where required in a timely and effective manner.

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