Total 5,043 Administrative / Clerical job vacancies

About Anake

Anake is your personal guide, from making sense of your skin’s genetic blueprint, to gaining a deeper knowledge of who you are, we are committed to tailoring a complete skincare regime that perfectly complements your genes. We aim to help everyone optimise their skin health through powerful and innovative technologies that make us the most preferred beauty brand.

For more information, please visit www.anake.com.sg

Why Join Us

Love skincare? Obsessed with helping others feel confident in their skin? We’re on the lookout for friendly, passionate, and reliable individuals to be the voice of our fast-growing skincare brand as part of our Customer Service team! If you’re a people-person with a love for beauty and glowing skin, we want YOU!

Bonus perks!
You’ll be joining a fun, supportive team with a fully stocked pantry (snack lovers, we see you!)

About the Role

We are seeking a highly motivated Administrative Executive who is eager to challenge themselves, push beyond limits, and grow alongside the company as we expand into an international powerhouse. This role combines administrative excellence with strong client communication, making it ideal for someone who is detail-oriented, people-driven, and passionate about delivering top-quality service.

Administrative Support

• Provide administrative assistance to the Finance and HR team, including filing, scanning, and accurate data entry.
• Support ad-hoc tasks and projects as required by the management team.

Customer Engagement

• Retrieve, update, and manage client records while ensuring accuracy and confidentiality.
• Schedule and manage facial appointments, coordinating with therapists for proper timing and resource allocation.
• Assist in planning and executing customer membership and loyalty programmes.
• Provide accurate information to clients on services, promotions, and ongoing packages.
• Conduct follow-ups to gather client feedback and ensure post-service satisfaction.
• Handle all incoming phone calls and emails professionally and promptly.
• Address customer complaints and carry out service recovery with tact and professionalism.

Requirements

• Prior experience in administrative support or customer service is an advantage.
• Strong communication and interpersonal skills, with the ability to engage clients effectively.
• Highly organized, detail-oriented, and capable of handling multiple tasks simultaneously.
• Positive mindset, willingness to learn, and ability to thrive in a fast-paced environment.

Working Hours & Arrangement

• 5 days work week - 9am to 5pm
• Half-day Work From Home; required to be contactable to answer client's queries

Compensation & Benefits

• Salary Range: $2,200 – $2,800 (based on experience)
• Fun and vibrant working environment
• Exciting benefits and staff perks
• Opportunities for career growth and development as the company expands internationally

Qube Research & Technologies (QRT) is a global quantitative and systematic investment manager, operating in all liquid asset classes across the world. We are a technology and data driven group implementing a scientific approach to investing. Combining data, research, technology, and trading expertise has shaped our collaborative mindset, which enables us to solve the most complex challenges. QRT’s culture of innovation continuously drives our ambition to deliver high quality returns for our investors.

We are looking for an Office Administrative Assistant. This role is based in Singapore, reporting to our SG Office Manager. In this role you will be responsible for supporting all aspects of our growing team of traders, researchers, and technologists. The role will suit an individual who is self-motivated and is able to adopt a methodical, logical, and creative approach to new challenges.

Responsibilities:

• Greeting visitors
• Managing meeting room bookings
• Answering and directing phone calls
• Ordering office and pantry supplies
• Upkeep of office tidiness
• Booking and managing travel arrangements
• Coordinating onboarding setup for new hires
• Assisting overseas visitors (seating, access, etc)
• Coordinating office meals
• Assisting in special events (office outings, trainings, etc)
• Assisting in office renovation projects

Requirements:

• 10-15 years of experience in administrative support or similar roles in a large and established organisation  
• Excellent organisational and time management skills, with the ability to multitask and prioritise effectively  
• Strong written and verbal communication skills 
• Proficient in Microsoft Office Suite and other relevant software tools 
• Ability to handle confidential information with integrity and discretion 
• Self-motivated, with the ability to work independently with minimal supervision  

QRT is an equal opportunity employer. We welcome diversity as essential to our success. QRT empowers employees to work openly and respectfully to achieve collective success. In addition to professional achievement, we are offering initiatives and programs to enable employees achieve a healthy work-life balance.

JOB SUMMARY

The Dental Laboratory Administrative Coordinator is a critical role responsible for the seamless integration of clinical orders into the laboratory production workflow. This position acts as the central hub for communication between dental clinics and technical staff, ensuring all patient cases are registered, tracked, and delivered with the highest level of accuracy while maintaining the laboratory’s essential material supply chain through proactive inventory management.

KEY RESPONSIBILITIES

• Case Management & Registration: Receive and log incoming physical impressions and digital scans (3Shape, Medit, iTero) into the lab management system with high attention to detail.

• Clinical Liaison: Act as the primary point of contact for dental surgeons; clarify prescription instructions, manage shade requests, and provide real-time status updates to clinics.

• Stock Level Monitoring: Conduct regular audits of physical stock for essential materials, including zirconia blocks, milling burs, 3D printing resins, and finishing porcelains.

• Procurement & Ordering: Prepare purchase orders and coordinate with suppliers to ensure zero downtime in production. Track lead times and ensure the lab maintains a buffer of "Default Material" selections.

• Logistics Coordination: Manage the daily production calendar to meet "Due-Out" dates; coordinate local courier pickups and deliveries for clinical accounts.

• Financial Administration: Process daily invoicing, manage monthly billing statements, and assist in monitoring accounts receivable.

REQUIREMENTS & QUALIFICATIONS

• Experience: Previous experience in a dental laboratory or clinical setting is highly preferred.

• Technical Literacy: Proficiency in MS Office (Excel is essential for inventory tracking), Familiarity with dental CAD/CAM file management is an advantage.

• Communication Skills: Excellent verbal and written professional communication for client-facing correspondence.

• Detail Orientation: Exceptional accuracy in data entry and physical inventory counting; ability to spot technical discrepancies in prescriptions.

Performance Metric: The successful candidate will be evaluated on the accuracy of case registration, client satisfaction ratings, and the elimination of production delays caused by material stock-outs.

Summary

The HR & Admin Manager is responsible for overseeing and managing all aspects of the human resources function within an organization. This includes developing and implementing HR policies and procedures, managing employee relations, recruiting, and onboarding, performance management, training and development, compensation and benefits administration, and ensuring compliance with relevant labor laws and regulations. The HR & Admin Manager plays a crucial role in fostering a positive and productive work environment and supporting the organization's overall goals and objectives

Job Duties

Human Resource

• Lead the recruitment and selection process, including sourcing candidates, conducting interviews, and making informed hiring decisions for normal or overseas hiring and BPO (*placement of staff at client location) recruitment.
• Oversee seamless onboarding and offboarding processes for employees, ensuring compliance with company policies and fostering a smooth transition.
• Develop and implement HR policies and procedures aligned with organizational objectives and goals.
• Identify, design, and execute training and development programs aimed at enhancing employee competencies and effectiveness.
• Manage compensation and benefits administration, encompassing salary reviews, bonus programs, employee benefits packages, and payroll processing.
• Offer guidance and support to managers and employees on various HR-related matters, including performance management, employee relations, and disciplinary actions.
• Address employee grievances and facilitate conflict resolution to cultivate a positive work environment.
• Maintain accurate employee records and HR information systems, ensuring utmost data confidentiality and integrity.
• Efficiently manage various forms of correspondence, including emails, letters, packages, and phone calls.
• Monitor office supplies inventory and replenish as needed to prevent disruptions in standard front office operations.
• Coordinate and schedule meeting rooms as per requests from different parties.
• Liasing with external client with regards to BPO (e.g. customer service for staff replacement)
• Task to explore set-up for a branch office in other countries (e.g., office location, registration, administrative process).
• Other tasks that may be assigned by supervisor or director.

Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field is required.
• Demonstrated track record in HR management roles, with a minimum of 3 years of experience.
• Familiarity with MOM regulations and thorough understanding of the Employment Act and industry best practices is essential.
• Experience with labor laws in Malaysia, Philippines, or Indonesia is considered advantageous.
• Capable of working autonomously or collaboratively within a team environment, adept at managing multiple priorities and meeting deadlines.
• Excellent interpersonal and communication abilities are a must.
• Strong problem-solving and decision-making capabilities.
• Proficiency in MS Office Suite is required.
• Position open to Singaporean applicants.

Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

https://www.wphdigital.com/notices

• Assist with the preparation and coordination of sales quotations and related documentation.
• Generate and distribute quotation summaries and monthly reports in a timely manner.
• Prepare policy illustrations using insurer platforms, ensuring accuracy and completeness.
• Maintain working knowledge of various insurance software systems and product offerings.
• Respond to inquiries from both internal teams and external stakeholders professionally and promptly.
• Provide administrative support to consultants and bankers, including preparing and arranging the delivery of client proposals.
• Ensure accurate data entry and maintain up-to-date records.
• Identify and report any system or process issues to minimize recurring errors.
• Support the team by taking on additional administrative duties as required.

Requirements

• Prior experience in financial institution will be an advantage

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Account Admin (AP) – Jarta (S)

Job Summary

You will process supplier invoices, prepare payments, maintain accounts payable records, reconcile statements, and support monthly closing to ensure accurate and timely financial operations.

Responsibilities

• Verify supplier invoices for accuracy to ensure correct payment processing
• Prepare and process payments to suppliers promptly and accurately
• Maintain organized accounts payable records and filing systems for easy retrieval
• Reconcile supplier statements to resolve discrepancies and ensure account accuracy
• Follow up with suppliers on outstanding invoices to maintain good vendor relationships
• Assist in bank reconciliation to support accurate financial reporting
• Support the monthly closing process for the accounts payable section to meet deadlines
• Perform general administrative tasks as needed to support the finance team

Preferred competencies and qualifications

• Basic accounting knowledge applied to processing invoices and payments
• Attention to detail to ensure accuracy in financial records and transactions
• Proficiency in Excel to manage data and prepare reports
• Strong organizational skills to maintain orderly records and meet deadlines
• Responsible work ethic to handle financial tasks reliably

Key Roles and Responsibility:

• Provide admin support to operation and HR field.
• Assist in AR/AP and keep track Project P&L
• Handling phone calls, WA and email correspondence by providing first level of customer and business supports.
• Co-ordinate and oversee the daily office operations within the organization.
• Prepare Excel/Word reports and documents
• Generating receipt, Invoice and etc.
• Administrative duties such as data entry, scanning, emailing, filing, maintain and tracking of data and documents
• Maintain office enviroment

Requirements:

• Minimum Nitec/Diploma/Bachelor’s Degree in HR, Administrations, Accounting, Business or related field.
• Familiar with Accounting/HR software
• Minimum 1 year experience in HR, Administrations Field
• Prior experience working in in Interior design, Construction and Renovation industry is added advantage
• Computer literacy in MS Excel, Words and PowerPoint
• Fluent in two language is ideal.

Benefits:

• Performance bonus entitlement per annual
• Annual leave increment

The Ideal Candidates:

• Strong in operational coordination and business support
• Experience in creative/construction/Home improvement industry is added advantage.
• Self-initiated team player who actively shares concepts, innovative ideas and contributes actively to the success of company.
• Basic Graphic skills in Photoshop and Illustrator is added advantage
• Have passion in interior design field.

Rentokil Initial is one of the largest business services company with more than 68,500 colleagues worldwide and operates in over 90 countries. The company relies on the commitment, ability and teamwork amongst colleagues to deliver the services and delight customers. We are the market leader in both pest control and hygiene solution industries for more than 50 years in Malaysia. As our presence in 11 major cities nationwide expands, we invite suitably qualified and highly dynamic colleagues to passionately grow with us.

We are seeking for two (2) dedicated and highly organized Administrative Assistants to join our Credit Control team for a 2-month intensive project. The primary focus of this role is the digital organization of our records. This is a high-volume data management project that requires speed, precision, and unwavering commitment.

In this role you will be responsible for:

• Digital File Processing: Manage a high volume of PDF documents daily.
• PDF Splitting & Sorting: Accurately split bulk PDF files into individual documents.
• Systematic Renaming: Rename each file according to specific Invoice Reference Numbers and internal naming conventions.
• Data Integrity: Ensure 100% accuracy in file naming to prevent errors in the Credit Control system.
• Daily Targets: Meet and exceed daily volume quotas to ensure the project stays on schedule for the 2-month deadline.

The ideal candidate will possess:

• Minimum SPM/STPM or Diploma in any field.
• Proficient in basic computer operations. Experience with PDF editing tools (Adobe) is a major advantage.
• Must be able to commit to the full 2-month contract period without significant leave requirements.
• Extreme attention to detail.
• Ability to perform repetitive tasks with high energy and focus.
• Able to work with minimal supervision once the workflow is explained.
• Must be a Malaysian citizen or hold relevant residence status.

Highly Desirable:

• Multitask and manage high volumes of digital documentation.
• A team player who takes ownership of their assigned tasks.
• Proactive with a strong sense of urgency.

Rewards and Benefits

• Attractive base salary
• Out-patient
• EPF & SOCSO contribution

You will be welcomed into a friendly, robust and competitive team that are highly motivated and focused on achieving goals and results. You will be given full product training, with hands on assistance from the Credit Control Manager.

Equal Opportunities

Rentokil Initial believes in supporting all employees to provide equal opportunities and avoid discrimination. We also place emphasis on workplace diversity which means that we are serious about creating an inclusive environment that accepts each individual's differences, embraces their strengths and provides opportunities for all colleagues to achieve their full potential.

Locations:

Rentokil Initial (M) Sdn. Bhd.,

Unit 8-1, Level 8, Tower 8, UOA Business Park, 

No. 1, Jalan Pengaturcara U1/51A, Seksyen U1, 40150 Shah Alam, Selangor Darul Ehsan

(connected to Subang LRT station)

Job Description:

• To handle parents enquiries
• Assists principal in day to day administrative duties, arranging staff working timing and reporting staff lateness and over time
• Able to apply subsidies for parents in Child Care Link System
• Reporting outbreak diseases such as HFMD, chicken pox etc to ECDA and MOH
• Interaction with children and engagement with parents
• Prepare financial and centre reports
• Ordering stationary for office use
• Any other ad-hoc duties as assigned

Requirements

• Candidate must possess at least a Higher secondary/Pre-U/A level/College, any field.
• Good communication skill
• Team player
• Entry level candidates are encouraged to apply
• Full-Time position(s) available

• Base up to $2,800 + AWS + PB + Annual increment
• Shift work
• OT pay when Overtime need arises
• Annual Leave of 14 days with 1 day additional per year of anniversary up to 18days

Responsibilities

• Process and verify shipping and operational documents to ensure accuracy and completeness
• Review customer shipping requirements and coordinate appropriate fulfilment methods
• Create and manage sales orders, billing, and related transactions in ERP systems
• Maintain accurate records in ERP and Excel, ensuring timely updates for operational visibility
• Match packing documents with shipment management systems and ensure consistency
• Perform inventory-related transactions including purchase requests, receipts, and stock transfers
• Support cycle counts and ensure accurate validation and system updates
• Communicate with customers and internal teams to fulfil orders and resolve issues

Requirements

• Diploma in any discipline
• Proficient in Microsoft Office (Excel, Word, Outlook)
• At least 1 year of experience in warehouse or logistics operations
• Able to work in a fast-paced environment with strong attention to detail

Tyson Jay Management Pte Ltd | EA License No.: 24C2479

Ivan Lim | EA Personnel No.: R1109856

Role Overview

The Personal Assistant (PA) provides high level administrative, organisational, and coordination support to the Managing Director (MD) within a private healthcare group.

Operating in a fast paced and highly confidential environment, the PA acts as a trusted gatekeeper and coordination point for the MD, supporting complex schedules, sensitive communications, and priority matters across both medical and corporate functions.

Key Responsibilities

Executive Support

• Manage and coordinate the MD’s calendar, including scheduling of meetings, appointments, and travel arrangements

• Act as a gatekeeper for the MD, prioritising meetings, requests, and information to optimise time management and decision making

• Anticipate upcoming commitments, deadlines, and matters requiring the MD’s attention

• Prepare briefing materials, reports, and presentations for meetings and business engagements

• Handle confidential and sensitive information with a high degree of discretion

Communication & Correspondence

• Draft, review, and respond to emails, memos, and other correspondence on behalf of the MD

• Ensure consistency, professionalism, and alignment in all written and verbal communications

• Act as a communication bridge between the MD and internal and external stakeholders

Meeting & Event Management

• Organise and coordinate meetings, including agenda preparation, logistics, and follow ups

• Take minutes and track action items to ensure timely completion

• Support planning and execution of leadership meetings, business reviews, and selected company events

Healthcare & Governance Support

• Support MD level governance matters, including preparation of briefing materials and coordination relating to Board, management, or leadership meetings

• Liaise with Legal, Compliance, Risk, or Corporate Secretariat teams as required

• Handle highly sensitive matters relating to clinical operations, patient issues, medico legal, or reputational topics with care and discretion

Project & Business Support

• Participate in and support assigned company projects and initiatives through coordination, progress tracking, and preparation of updates

• Conduct basic research and information collation to support MD level discussions and decision making

• Assist in monitoring key initiatives and ensuring alignment with organisational priorities

Stakeholder Management

• Build and maintain effective working relationships with senior management, medical leadership, clinicians, and corporate teams

• Facilitate smooth communication and coordination across departments

• Support engagements with external parties, including business partners, vendors, and senior visitors

Requirements

• Degree or Diploma in Business Administration or related discipline

• Minimum 4 years of experience supporting senior executives (C suite preferred)

• Experience in a regulated or professional services environment; healthcare experience is an advantage

• Strong written and verbal communication skills, with the ability to draft professional correspondence independently

• Highly organised with strong attention to detail and ability to multitask

• Strong judgement and ability to handle sensitive or ambiguous situations independently

• Proactive, resourceful, and able to work independently in a fast paced environment

• High level of discretion and professionalism

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

We regret that only shortlisted candidates will be notified.

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

• Strong exposure to end-to-end accounting and financial operations.
• Hands-on experience in a reputable global organization.

About Our Client

A globally established consumer goods company specializing in premium sports equipment and apparel, known for its strong brand portfolio and focus on performance-driven products.

Job Description

MONTHLY

GL Schedules

• Update GL schedules on a monthly basis
• Ensure all balance breakdowns reconcile with system records
• Submit for review and sign-off to maintain proper checks and balances

Taxi & Mobile Phone Verification

• Send monthly email confirmations to employees on usage
• Maintain and update tracking records

Statement of Accounts (SOA)

• Issue monthly AR statements to customers

DAILY / AD HOC

Supplier Reconciliation

• Reconcile supplier statements against internal records
• Investigate discrepancies, including missing invoices or payment variances
• Perform reconciliations for club fitting transactions

Payment Processing

• Prepare payment vouchers
• Verify and match details against supporting invoices

Invoice Processing

• Validate invoice details prior to processing
• Input invoices accurately into the system

Receipts

• Record and update daily bank receipts

Others

• Extract and file invoices for cash sales
• Extract invoices for key customers for portal uploads

The Successful Applicant

• Has 5 years of relevant accounting experiences in similar industries.
• Proficiency in MS Office, Excel (Advanced), financial software (AS400) and tools
• Attention to detail and a commitment to accuracy in all tasks.
• Ability to work effectively in a team and communicate clearly.
• Flexibility to adapt in a fast-paced retail environment.
• Familiarity with compliance and financial regulations in Singapore.

What's on Offer

Opportunity to work in a reputable organisation in Singapore.

Contact

Nicole Chan (Lic No: R2198620 / EA no: 18C9065)

Quote job ref

JN-032026-6976496

Phone number

+65 6533 2777

Michael Page (Personnel) Pte Ltd | Registration No.201736642C

Responsibilities (how we will measure success):

• Provide full spectrum of corporate secretarial matters ensuring full compliance under the relevant laws pertaining to registrations of Company / LLP / Sole proprietorship / or any other type of entities.
• Shareholding and Director related transactions, Strike off and document drafting in accordance with the Companies Act, Singapore.
• Coordinating, monitoring and ensuring statutory and regulatory compliance requirements are met and adhering to timelines.
• Assist with ACRA filings with utmost attention and relevant documentation.
• Responsible for maintenance of statutory registers and other relevant forms as per the requirement of ACRA and Companies Act, Singapore (Example: Register of Controller, Register of Nominee Shareholder, or Director, etc).
• Engage with third parties such as Auditors as and when required in order to complete client’s transactions.
• Have understanding of KYC (Know Your Customer) requirements for onboarding clients from different countries.

Tasks (what does the role do on a day-to-day basis):

• Officer changes (appointment, resignation, removal and change in particulars).
• Alteration of Capital and Transfer of Shares.
• Convertible Notes / SAFE / ESOP adoption and issuance.
• Strike off / Redomiciliation.
• Registration of all forms of legal entities.
• Declaration of Dividend.
• Annual filing.
• Redenomination of Shares / Consolidation of capital / Sub-division of shares.
• Preparation of Director and Member resolution based on requirements.

Key behaviours we expect to see:

In addition to demonstrating Osome core values (Care for customers and teammates, Continuous improvement, Transparency, Attention to detail), you are expected to demonstrate the following:

• Relationship building
• Multi-tasking
• Flexibility and Adaptability
• Goal oriented
• Team player
• Responsible

Required Experience:

• Minimum of 2 years of experience in corporate secretarial work.
• Minimum Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law.
• CSIS qualification would be advantageous.
• Strong interpersonal and communication skills; team player.
• Driven and capable of working independently with attention to details and maintaining high performance under tight deadlines