Total 5,203 Administrative / Clerical job vacancies

1)   Handle and process Purchase Requisitions (PR) – include verifying PR to ensure compliance with policy, obtain approval, match approved PR with vendor invoices (convert PR to PO), monitor and clear outstanding PR that is more than 3 months old. 

2)   Handle /Verify general & transport claims, class fund claims and MOE/EDEN FAS claims

3)   Handle cash from front desk collection & café sales collection (include reconcile to bank account), schedule weekly bank deposit, update in SAP

4)   Daily Accounts Receivable Clearing for school fees and contact parents for outstanding (Support role)

5)   Handle finance administrative matters – include Giro application & follow up, generate and send reminder letters on outstanding school fees, uploading transit link E-voucher for MOE FAS students, send text message to parents for finance communication, attend to general enquiries by staff/parents, process students payment request via Edusave/PSEA, students’ insurance claims etc

6)   Monitor and manage Finance Department - enquiry email (from public / parents)

7)   Contracts& agreements safekeeping

8)   Support and ensure compliance with finance procedures

9)   Other ad-hoc duties as assigned

Qualifications and Requirements

·      Pre-U/’A’ Level, Diploma / Certificate in Accountancy, Finance or its equivalent

·      Minimum 1-2 years working experience

·      A good team player with good interpersonal skills

·      Well-versed in MSoffice, especially MS Excel and Word

·      Working knowledge of SAP (will be an added advantage)

·      Good working attitude and keen learner

Job Summary

You will manage customer orders, process invoices, and prepare shipping documents to ensure timely and accurate delivery. You will maintain vendor relationships and support sourcing activities with strong communication and organizational skills.

Responsibilities

• Process customer orders accurately to fulfill sales requirements
• Prepare and manage invoices to ensure correct billing and payment processing
• Generate and verify shipping documents, including delivery orders and packing lists, to support logistics and delivery
• Maintain vendor relationships by communicating effectively and supporting sourcing activities
• Organize and prioritize tasks to meet deadlines.
• 5.5-days workweek (Mon-Fri 8:30am-5:30pm, Sat 8:30am-12:30pm)

Preferred competencies and qualifications

• Demonstrate excellent communication, negotiation, and interpersonal skills to facilitate vendor and customer interactions
• Exhibit strong organizational skills and a good understanding of sourcing processes to support procurement and vendor management

We are seeking a reliable and proactive Sales Admin Executive to support our sales and project operations. This role plays a key part in coordinating enquiries, preparing quotations, and ensuring smooth communication between clients, sales team, and operations.
Key Responsibilities

• Handle incoming sales enquiries (WhatsApp, calls, email)
• Prepare quotations, invoices, and basic cost estimates
• Follow up with clients on quotations and project status
• Coordinate job scheduling with operations team
• Liaise with suppliers for pricing and material availability
• Maintain proper documentation (quotations, invoices, drawings, permits)
• Assist in basic submission works (e.g. PUB / authority documents)
• Track project progress and update internal records
• Support marketing efforts (simple posts, updates if required)
• Ensure smooth day-to-day office and sales coordination

Requirements

• Singaporean / PR preferred
• Basic knowledge of construction / plumbing / renovation (advantage)
• Familiar with Microsoft Office (Excel, Word, WhatsApp)
• Able to multitask and work independently
• Good communication skills (English required, Mandarin advantage)
• Responsible, organized, and responsive
• Willing to learn and take initiative
• Experience in admin / sales support preferred (but not mandatory)

What We Offer

• Stable and growing company environment
• Opportunity to learn construction & project coordination
• Hands-on exposure to real projects
• Career growth into sales / project management

Noris Global Pte Ltd is actively seeking a highly organized, proactive, and versatile Sales Administrator to join our growing team. In today’s fast-paced business environment, the backbone of a successful sales operation is seamless administrative and operational support. This role is not a conventional administrative position; it is a hybrid function designed for a professional who thrives at the intersection of client relations,executive support, digital marketing, and financial administration.

 The ideal candidate will act as the operational anchor for our sales department and the primary support system for our Director. By ensuring that our CRM systems are meticulously maintained, our clients are consistently engaged, and our internal payroll processes are flawlessly executed, you will play a direct role in driving the company's operational efficiency and revenue growth.

Comprehensive Role Breakdown

 To provide clarity on the depth and expectations of this position, the responsibilities have been categorized into four core operational pillars. Each pillar requires a distinct set of skills,ranging from interpersonal communication to technical proficiency.

1. Client Relationship & Sales Support

 You will be the vital link between our company and our market, ensuring that no opportunity slips through the cracks. Your responsibilities in this domain include:

·      Lead Generation & Outreach: Proactively contact and qualify new leads, initiating the first touchpoint to build a robust sales pipeline.

·      Client Retention: Follow up with existing clients to ensure high satisfaction rates, address inquiries, and identify opportunities for up selling or cross-selling.

·      Communication Hub: Act as a reliable point of contact for client queries,ensuring swift and professional resolutions that uphold the reputation of Noris Global Pte Ltd.

2. Executive Assistant to the Director

 Time is the most valuable asset for our leadership. You will be entrusted with optimizing the Director's schedule and maintaining business continuity in their absence.

·      Calendar Management: Strategically schedule and coordinate appointments,client meetings, and internal reviews for the Director, ensuring a highly optimized daily itinerary.

·      Inbox Management & Proxy Communication: Monitor the Director’s email inbox. When the Director is traveling, in meetings, or otherwise unavailable, you will be responsible for drafting and sending professional replies to ensure business momentum is never stalled.

3. CRM Management & Digital Marketing

 Data integrity and targeted outreach are critical to our sales strategy. We utilize Odoo as our central ERP/CRM system, and you will be its primary custodian.

·      Database Administration: Continuously update and maintain accurate client information, interaction logs, and sales pipelines within the Odoo CRM.

·      Email Marketing Execution: Leverage Odoo’s integrated marketing modules to design, segment, and execute targeted email marketing campaigns aimed at nurturing leads and engaging our existing client base.

·      Performance Tracking: Monitor the engagement metrics of email campaigns to help the sales team refine their outreach strategies.

Candidate Qualifications & Requirements

"We are looking for a candidate who possesses a rare blend of external-facing communication skills and internal-facing analytical rigor."

 To be successful in this multidimensional role, candidates must demonstrate a proven track record of managing diverse responsibilities simultaneously.

·      Experience:Candidates with a minimum of 2 years of relevant experience in sales administration, executive support, or a hybrid operational role will be given priority consideration.

·      Technical Proficiency: Hands-on experience with CRM software is mandatory.Specific experience with Odoo is highly advantageous. Familiarity with email marketing tools and payroll software is strongly preferred.

·      Communication Skills: Exceptional written and verbal English communication skills, necessary for drafting executive-level emails and engaging with high-value clients.

·      Attributes:High level of integrity (due to handling sensitive payroll data), meticulous attention to detail, and the proactive ability to work independently when the Director is off-site.

Why Join Noris Global Pte Ltd?

 At Noris Global, we recognize that our administrative and operational staff are the engine that drives our businessforward. By joining us, you are not just taking on a job; you are stepping in toa role that offers immense visibility and impact.

 You will gain cross-functional exposure—from marketing and sales to HR and finance—making this an exceptional opportunity for career growth and skill diversification. We offer a competitive remuneration package, a collaborative work environment, and the opportunity to work closely with senior leadership.

We’re Hiring: Executive, Food & Beverage (F&B) Admin

Do you have an eye for detail and a passion for keeping things organised? We are looking for a proactive and supportive individual to join our Food & Beverage (F&B) team as an Executive, F&B Admin. In this role, you’ll play a key part behind the scenes, ensuring smooth administrative operations while supporting our exciting F&B events.

If you’re someone who enjoys multitasking, loves being part of a team, and thrives in a dynamic environment, this is the role for you!

Key Responsibilities

• Assist the Director of Food & Beverage in daily operational matters, including coordinating and updating his schedule with vendors, members, and other Department Heads.
• Participate in sales and marketing activities, including sales calls and Club events.
• Prepare purchase requisitions and follow up on payment status.
• Generate weekly and monthly operational and management reports.
• Contribute ideas and provide support for banquet sales and marketing initiatives.
• Assist in the preparation of forecasts and actual budget function sheets.
• Coordinate with all relevant departments to ensure the smooth planning and delivery of events.
• Provide labour costing information for Function Statements.
• Supervise weekly manpower schedules and deploy staff as required to meet functional needs.
• Ensure meeting room setups comply with established SOPs and service standards.
• Work closely with the culinary and service teams to ensure all event arrangements are executed according to members’ requirements.
• Provide prompt support and service for last-minute changes or requests.
• Handle customer feedback and complaints and follow up on service recovery where necessary.
• Demonstrate teamwork and maintain positive working relationships with colleagues and Management.
• Exhibit adaptability, professionalism, and effective communication skills.
• Take minutes for departmental and sub-committee meetings.
• Support other operational duties as assigned by the HOD or Management.

Requirements

• Diploma or Degree in Hospitality Management, Business Administration, or a related field.
• Some understanding of F&B operations, banquet/event planning and service standards.
• Friendly and approachable with strong communication skills.
• Proficient in Microsoft Office (Excel, Word, Outlook) with good attention to detail.
• Highly organised with the ability to manage multiple tasks efficiently.
• Willingness to support F&B events, including occasional evenings or weekends.
• Previous F&B or customer service experience is a bonus, but not a must.

Why Join Us?

At Singapore Swimming Club, this isn’t just a job- it’s your chance to be part of the energy that brings our community to life. From sports and social activities and events to food and fun, you’ll join a warm, collaborative team that values creativity, initiative, and joy in the everyday. Do what you love while creating meaningful experiences for our members.

Roles &Responsibilities

Job Description:

We are looking for a responsible and proactive HR cum Admin to support our daily operations in the construction sector. The candidate will be involved in manpower coordination, compliance matters, and procurement support.

⸻

Job Responsibilities:

·                    Handle recruitment and onboarding of construction workers

·                    Manage work pass applications, renewals, and cancellations in compliance with MOM regulations

·                    Maintain employee records and ensure proper documentation

·                    Liaise with government authorities(MOM, ACRA,BCA etc.) when required

·                    Oversee and process payroll for all employees in a timely manner, including the computation of salaries, allowances, and deductions, as well as wage processing Review and process invoices, purchase orders, and related documents

·                    Support procurement of construction materials through company-approved vendors

·                    Coordinate with site teams on manpower and material requirements

·                    Provide administrative support at the project site, including data entry, filing, scanning, and document management.

·                    Manage and organize paperwork, including invoices, purchase orders, and delivery documents.

·                    Assist the manager with administrative matters

·                    Respond to inquiries from customers and vendors in a timely manner.

·                    Ensure smooth office operations and assist in improving administrative processes.

·                    Perform general administrative duties as assigned

⸻

Preferred Qualifications:

·                    Prior experience in construction industry will be an advantage

·                    Experience handling work pass applications is preferred but not required

⸻

Working Hours & Location:

·                    Location: Singapore

·                    Working Hours: 5.5 /days workweek (depending on company arrangement)

⸻

Salary & Benefits:

·                    Salary: To be discussed (based one experience)

·                    Annual leave and medical benefit provided

*We regret to inform you that only shortlisted candidates would be notified*

HR Assistant cum Admin (Junior)

Salary: $ 2500 - $ 3000
Address: Tiong Bahru
Working Hours: Monday - Friday / 8.45am to 6pm
                            Alternate Saturday / 8.45am to 1.15pm

Requirements

• Diploma in Human Resources

• Training Provided

Responsibilities

• Administrative duties such as attending to phone calls, visitors, courier services, mails processing, distribution of mails and activities logs and records
• Worker Pass application, renewal and cancellation
• MOM matters and survey
• To maintain accurate HR database and up-to-date employees’ records
• Other general HR duties
• Other administrative & front desk duties and ad-hoc duties as assigned
   

Interested applicants kindly submit your resume through here and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279

HR Assistant cum Admin (Junior)

Salary: $ 2500 - $ 3000
Address: Tiong Bahru
Working Hours: Monday - Friday / 8.45am to 6pm
                            Alternate Saturday / 8.45am to 1.15pm

Requirements

• Diploma in Human Resources

• Training Provided

Responsibilities

• Administrative duties such as attending to phone calls, visitors, courier services, mails processing, distribution of mails and activities logs and records
• Worker Pass application, renewal and cancellation
• MOM matters and survey
• To maintain accurate HR database and up-to-date employees’ records
• Other general HR duties
• Other administrative & front desk duties and ad-hoc duties as assigned
   

Interested applicants kindly submit your resume through here and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Executive & Administrative Support 

• Manage the Director’s calendar, meetings, reservations, and appointments effectively to ensure priorities are met. 

• Coordinate logistics for internal and external meetings, including venue booking, technology set-up, agenda preparation, and minute-taking. 

• Prepare briefing notes, presentations, research materials, and reports. 

• Handle email and correspondence professionally on behalf of the Director. 

• Organize travel arrangements such as flights, accommodation, itineraries, and contingency planning. 

• Maintain organized filing systems (physical and electronic) for ease of retrieval, ensuring accuracy and absolute confidentiality. 

• Track projects, deadlines, and follow-ups, ensuring action items are completed promptly. 

• Collaborate with cross-functional departments to coordinate office operations, team events, and board meetings. 

Personal Support 

• Provide ad-hoc support for professional or personal matters as needed. 

• Assist with special projects or initiatives delegated by the director. 

• Assist the Director in monitoring corporate-related protocols and action plans across each team. 

• Assist the Director in addressing and resolving HR-related issues as they arise. 

• Handle confidential and sensitive information with integrity 

• Anticipate the director’s needs to ensure smooth day-to-day operations. 

Stakeholder Management & Operational Coordination 

• Monitor and report on the implementation of new SOPs across various departments (e.g., Accounting, Tax, Corporate Secretarial teams) to ensure continuous operational improvements. 

• Track managers' assigned tasks, goals, and KPIs, providing regular updates and visibility to the Director. 

• Proactively follow up and send tactful reminders to team managers to encourage execution and ensure timely achievement when delays occur. 

• Act as a professional primary point of contact for internal and external stakeholders, coordinating tasks across teams and vendors to maintain effective communication. 

• Act as a professional point of contact for internal and external stakeholders and liaise with internal teams and external stakeholders to maintain effective communication.  

Requirements:

• Minimum 5 years of experience in a Personal Assistant role supporting senior management or C-suite executives. 

• Excellent written and verbal communication skills in Japanese & English/additional languages are a plus. Proficient in Microsoft Office Suite ( Teams, Word, Excel, PowerPoint, Outlook) and productivity tools. 

• High degree of discretion, professionalism, and integrity. 

• Flexibility to manage urgent tasks beyond office hours when necessary 

• Highly adaptable and versatile in a fast-paced and high-growth environment 

• Strong organizational, time management, and multitasking skills 

• Strong sense of ownership, accountability and responsibility 

• Proactive, resourceful with a solutions-oriented mindset 

• Proficient in calendar, meeting tools (e.g., Google Calendar, Zoom, Teams), travel booking platforms and expense systems 

Contract Duration : till 5th Nov 2026
Location : 5 CBP

• Supporting Backend Team on any administrative support in relation to the team's collections’ activities, namely write off, skip tracing and manual letters.
• Responsible for timely write off check as Maker.
• Responsible for the monthly skip tracing, employment check and relevant searches for uncontactable customer.
• Responsible for preparing manual letters and e-filing of documentation.
• Responsible for ESMS assignment for the department.
• Work in close conjunction with all officers and supervisors.
• Assisting in any adhoc assignments of administrative tasks

Requirements
- 1-2 years of experience in administrative duties is must have

Interested candidates please share your resume to shashi@justrecruit.com.sg

Regards
Shashi (R23112213)
Just Recruit Singapore Pte Ltd (EA12C6295)

Purpose

The Admin and Facilities Management function provides administrative support to the business units under ENBD Singapore branch (SIN BRANCH). This function also supports the management of key facilities essential to the overall operation of SIN BRANCH. The Admin and Facilities Management function also operates the Travel desk of SIN Branch mainly responsible for arrangement of Singapore branch staff travel matters.

Job Content

1. Administration

• As the main receptionist and the first point of contact between visitors/ clients of SIN BRANCH, the job holder will need to portray and uphold a professional image for the Bank.
• As the face of the Bank when handling onsite visitors/ clients, to ensure portrayal of a professional image for the Bank.
• Ensure delivery of excellent client services for walk-in clients or visitors.
• Ensure walk-in clients are attended to and timely engagement of front office Relationship Management to attend to client needs.

2. Facilities Management

• As the person responsible for facilities management of SIN BRANCH, the job holder will need to ensure proper upkeep and maintenance of facilities management activities/ tasks.
• The job holder will also need to ensure timely review on maintenance of facilities management activities/ setup to ensure proper functioning which is essential for the operation of SIN BRANCH.
• Management of physical access controls via management of access card systems used by SIN Branch including the management of access card (issuance, maintenance, return of cards).
• Manage all physical access keys for SIN BRANCH.
• Management and issuance of workstation keys.
• Collection of mails (registered, PO Box, Returned Mails) for SIN BRANCH.
• Dispatch of mail (drop mails into mailbox).
• Management of both local and overseas couriers used by the Branch.
• Engagement of suppliers for Facilities Management maintenance (Lighting, Office print supplies, stationary, Plants, pantry supplies).
• Manage invoice and payment processing for facility management invoices.
• Coordination and provide onsite assistance to vendors during scheduled/ emergency maintenance of physical facilities in SIN BRANCH.

3. Travel Desk Support

• Coordinate and manage the booking of staff business trips.
• Coordinate and manage all travel insurance matters for staff for the purpose of business trips.
• Ensure compliance to ENBD Staff Travel policies/ procedures.
• Review all invoices associated with business travels

4. Monitoring and Controls

• Gather required data and work with SIN Stakeholders in collation of data for ESG reporting to the Group Chief Sustainability Office.
• Perform Key Controls Testing for defined processes such as CCTV security monitoring, access card issuance.
• Reporting of exceptions noted during Key controls testing to COO.
• Timely reporting of physical security breaches noted.

5. Workplace Environment

• Support positive workplace culture to foster collaboration and communication between SIN BRANCH units as a key coordinator between departments.
• As the appointed Fire Warden of SIN BRANCH, work closely with the Building Management on the conduct of fire drills and coordinate communications on the role of staff in SIN BRANCH in the event of a fire/ fire drill and ensure the safe evacuation of staff.

6. Reporting

• As the Admin and Facility Management Officer of the Branch, perform reporting of Environmental and Social Governance (ESG) reporting metrics to the Group as part of our ESG reporting.

Requirements

• Min. a GCE O Level
• Min. 5 years of work experience in Facilities Management/ Client Services
• Experience working in a multi-cultural dynamic environment and with good interpersonal and communications skills
• Experience in the use of physical access management systems
• Proficient in the use of MS Outlook, Excel and MS Teams
• Front line client relationship experience
• Prior experience in Facilities Management role
• Strong competence in spoken and written English

*Note that salary will be commensurate with relevant experience.

Responsibilities

• Handle and respond to all WSQ-related enquiries (email, phone, inbound leads) promptly and professionally
• Engage corporate clients to understand training needs and recommend suitable WSQ programmes
• Qualify inbound leads and route them to the WSQ Corporate Sales team
• Coordinate and schedule appointments/meetings between clients and Sales team
• Prepare quotations, proposals, and course information for client follow-up
• Work closely with Sales team to support lead conversion and track progress of enquiries
• Maintain accurate records of leads, enquiries, and client interactions in internal systems
• Follow up on warm leads to ensure continuity and improve conversion rates
• Stay updated on WSQ/SkillsFuture offerings to provide accurate and relevant information

Requirements

• Experience in customer service, sales coordination, or admin roles preferred
• Familiarity with WSQ / SkillsFuture frameworks is an advantage
• Strong communication and interpersonal skills (client-facing role)
• Organised, detail-oriented, and able to manage multiple enquiries
• Comfortable with follow-ups and working closely with sales teams
• Proactive, responsive, and service-oriented mindset
• Proficient in Microsoft Office

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,300 + AWS

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Responsibilities:

- Mainly in charge of sourcing material, ordering, and delivery item to workplace

- Follow up ordering and delivery status

- Record all purchased materials and ensure everything is tally with purchase record

- Coordinator with supervisor or project in charge person for item request purpose.

- Provide admin duties and clerical supports to project team·Update manpower movement constantly·

Working time:5 working days (9am - 6pm)

Working location: Kranji

Requirement:

- At least 1 year experience is added advantage

- Able to start work immediately/ short notice is preferred