Total 139 Administrative / Clerical job vacancies in Johor Bahru

Job Summary

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to provide comprehensive administrative and personal support to Management. The ideal candidate should possess excellent communication skills, strong attention to detail, and the ability to handle confidential information with professionalism.

Key Responsibilities

• Manage and maintain Management's daily schedule, appointments, and meetings.
• Coordinate travel arrangements, accommodation, and transportation when required.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Handle incoming calls, emails, and other communications professionally.
• Organize, maintain, and update confidential documents and records.
• Liaise with internal departments, clients, suppliers, and external stakeholders.
• Monitor deadlines and follow up on pending tasks to ensure timely completion.
• Assist in event planning and meeting coordination.
• Perform general administrative duties such as filing, data entry, and document preparation.
• Handle ad hoc assignments and personal matters as assigned by Management.

Job Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, or related field.
• Minimum 1–3 years of experience as a Personal Assistant, Executive Assistant, or Administrative Executive.
• Fresh graduates with excellent communication and organizational skills are encouraged to apply.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English and Bahasa Malaysia.
• Mandarin proficiency is an added advantage to communicate with Mandarin-speaking stakeholders.
• Strong organizational, multitasking, and time management skills.
• Able to work independently with minimal supervision.
• High level of integrity and ability to maintain confidentiality.
• Positive attitude, responsible, and detail-oriented.

Benefits

• Attractive salary package.
• EPF, SOCSO & EIS.
• Annual Leave & Medical Leave.
• Medical benefits.
• Career development opportunities.
• Friendly and supportive working environment.
• Training provided.
• Performance bonus (subject to company policy).

Job description:

• Handle daily administrative and documentation activities at the project site.
• Prepare, maintain, and update project documents, correspondence, and filing systems.
• Record workers' attendance, overtime, and leave records.
• Assist in preparing Daily Site Reports, progress reports, and other project documentation.
• Monitor incoming and outgoing site documents.
• Coordinate with subcontractors, suppliers, consultants, and the project team on administrative matters.
• Assist in arranging site meetings and preparing meeting minutes.
• Ensure proper control and filing of project documents.
• Perform other duties as assigned by the Management.

Job Requirements

• Diploma in Civil Engineering, Construction Management, or related field.
• Fresh graduates are encouraged to apply. Experience in the construction industry is an added advantage.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Good organizational and documentation skills.
• Able to work independently with minimum supervision.
• Good communication and interpersonal skills.
• Detail-oriented, responsible, and able to meet deadlines.
• Willing to work at project sites.

• Medical coverage
• Maternity leave
• Parental leave
• Yearly Performance Bonus

職位描述：

• 負責專案現場的日常行政和文件工作。
• 準備、維護和更新專案文件、信函和歸檔系統。
• 記錄員工的出勤、加班和休假。
• 協助準備每日現場報告、進度報告和其他專案文件。
• 監控網站收發文件。
• 與分包商、供應商、顧問和專案團隊協調行政事宜。
• 協助安排現場會議並準備會議紀錄。
• 確保專案文件得到妥善管理和歸檔。
• 執行管理層指派的其他任務。

職位要求

• 土木工程、施工管理或相關領域的文憑。
• 歡迎應屆畢業生申請。有建築業經驗者優先考慮。
• 精通微軟辦公室軟體（Excel、Word、Outlook）。
• 良好的組織和文件撰寫能力。
• 能夠獨立工作，只需極少監督。
• 良好的溝通和人際交往能力。
• 注重細節，認真負責，能夠準時完成任務。
• 願意在專案現場工作。

• 醫療保險
• 產假
• 育嬰假
• 年度績效獎金

職責：

• 精通微軟辦公室軟體
• 向人力資源和財務經理匯報
• 準備付款憑證、發票、採購訂單或任何其他相關文件
• 對客戶、公司等所有方面均需保密。
• 確保所有管理文件妥善歸檔
• 隨時執行分配的任何任務。
• 最好能立即開始工作

要求：

• 至少具備SPM水平
• 至少1年工作經驗
• 良好的時間管理能力和工作優先順序能力。
• 注重細節和解決問題的能力。
• 較強的書面和口頭溝通能力。

*需自備交通工具，公司提供交通補助。

福利待遇

• 個人休假
• 開放文化
• 個人發展機會

Responsibilities:

• Excellent knowledge of Ms Office
• Reporting to HR & Finance Manager
• Prepare payment voucher, invoice, purchase order or any other document related
• Maintain confidentiality in all aspects of cilents, company and etc
• Ensure all admin documentations properly filed
• Perform any duty as assigned from time to time
• Prefer can start work immediately

Requirements:

• Possess at least SPM Level
• At least 1 year experience 
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.

*Required Possess Own Transport, Transport Allowance Given.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

We are looking for a reliable and detail-oriented Administrative Assistant to support our Quantity Surveying (QS) and Contracts team. This role involves handling documentation, coordination, and general office administration to ensure smooth daily operations.

Key Responsibilities

• Provide administrative support to QS / Contracts team
• Prepare, print, scan, file and organise project documents
• Assist in compiling documents for progress claims, tenders, and reports
• Maintain proper filing system (physical and digital)
• Answer and direct incoming phone calls professionally
• Liaise with site staff, subcontractors, and suppliers on documentation matters
• Track and follow up on submissions and approvals
• Perform general office administrative duties as required
• Assist with other general administrative tasks such as authority and utility submissions

Requirements

• Minimum SPM / Diploma in Administration or related field
• 1–3 years of administrative experience (construction industry is an advantage)
• Proficient in Microsoft Office (Word, Excel, PDF handling)
• Good organisational skills and attention to detail
• Able to multitask and work in a fast-paced environment
• Good communication skills (English & Bahasa Malaysia)
• Responsible, reliable, and able to follow instructions

Preferred (Good to Have)

• Experience supporting QS / construction / contracts team
• Familiar with document control processes
• Experience handling progress claim documentation

Perks & Benefits

• Bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Regular team activities
• Company trip

我們正在尋找一位可靠且注重細節的行政助理，為我們的工程造價（QS）和合約團隊提供支援。該職位涉及文件處理、協調工作和日常辦公室行政管理，以確保日常運作順暢。

主要職責

• 為工料測量/合約團隊提供行政支持
• 準備、列印、掃描、歸檔和整理專案文件
• 協助編製進度款申請、投標書和報告所需的文件。
• 維護完善的歸檔系統（紙本和電子版）
• 專業地接聽和轉接來電
• 就文件事宜與現場工作人員、分包商和供應商進行溝通。
• 追蹤並跟進提交和審批情況
• 根據需要履行一般辦公室行政職責
• 協助處理其他一般行政事務，例如提交審批和公用事業申請等。

要求

• 最低學歷要求：SPM/行政管理或相關專業文憑
• 1-3年行政管理經驗（建築業經驗者優先）
• 精通微軟辦公室軟體（Word、Excel、PDF處理）
• 良好的組織能力與注重細節
• 能夠同時處理多項任務，並適應快節奏的工作環境。
• 良好的溝通能力（英語和馬來語）
• 認真負責、值得信賴，並且能遵循指示

首選（最好擁有）

• 具備支援工料測量/施工/合約團隊的經驗
• 熟悉文件控制流程
• 具備處理進度款申請文件的經驗

福利待遇

• 獎金
• 津貼（旅費、交通費等）
• 休閒著裝要求
• 定期團隊活動
• 公司旅行

Location

Johor (Kempas)

Internship Roles Available

Technical Intern (Technician / Document Control)

• Exposure to technical documentation and drawings
• Assist in document control and site coordination
• Students from Civil / Construction related field

QAQC Intern

• Assist in site inspection and quality checking
• Learn QAQC processes and reporting
• Civil / M&E related students

Site Supervisor Intern

• Support daily site activities and coordination
• Learn construction workflow and supervision
• Civil / Construction background

QS / Contract Intern

• Assist in measurement and cost-related tasks
• Exposure to contract and project costing
• Quantity Surveying / Construction Management students

Safety Intern

• Support safety monitoring and site compliance
• Learn safety procedures and site practices
• Safety / Civil background

Surveyor Intern

• Assist in site measurement and setting-out
• Exposure to survey instruments (training provided)
• Surveying / Civil students

Procurement / Purchasing Intern

• Assist in purchasing and material coordination
• Exposure to supplier management and documentation
• Business / Engineering Management students

Admin Intern

• Support administrative and coordination tasks
• Exposure to project documentation and operations
• Open to all relevant fields

Requirements

• Students from relevant field (Diploma / Degree)
• Willing to learn and work in site environment
• Responsible and positive attitude
• Able to communicate in English (Chinese is an advantage for certain roles)

Perks & Benefits

• Open culture

Location

Johor (Kempas)

Internship Roles Available

Technical Intern (Technician / Document Control)

• Exposure to technical documentation and drawings
• Assist in document control and site coordination
• Students from Civil / Construction related field

QAQC Intern

• Assist in site inspection and quality checking
• Learn QAQC processes and reporting
• Civil / M&E related students

Site Supervisor Intern

• Support daily site activities and coordination
• Learn construction workflow and supervision
• Civil / Construction background

QS / Contract Intern

• Assist in measurement and cost-related tasks
• Exposure to contract and project costing
• Quantity Surveying / Construction Management students

Safety Intern

• Support safety monitoring and site compliance
• Learn safety procedures and site practices
• Safety / Civil background

Surveyor Intern

• Assist in site measurement and setting-out
• Exposure to survey instruments (training provided)
• Surveying / Civil students

Procurement / Purchasing Intern

• Assist in purchasing and material coordination
• Exposure to supplier management and documentation
• Business / Engineering Management students

Admin Intern

• Support administrative and coordination tasks
• Exposure to project documentation and operations
• Open to all relevant fields

Requirements

• Students from relevant field (Diploma / Degree)
• Willing to learn and work in site environment
• Responsible and positive attitude
• Able to communicate in English (Chinese is an advantage for certain roles)

Perks & Benefits

• Open culture

工作範圍

• 確保人力資源及行政職能及活動的高效運作
• 根據員工手冊，管理和控制員工福利的使用情況，例如加班費、薪資、津貼、休假和員工醫療福利。
• 負責員工團體保險計畫及更新、電話系統、辦公設備維護及其他相關行政工作。
• 透過及時有效的招募、甄選和留任策略，確保組織始終滿足人力需求。
• 確保培訓和發展計畫實現組織的目標，即提高員工績效，並滿足當前和未來的人力資源需求。
• 為新入職員工舉辦入職培訓，並組織員工活動。
• 確保所有員工嚴格遵守人力資源政策和程序，並遵守相關的政府規章制度。
• 確保人力資源和行政職能符合組織不時採用的所有標準或認證。
• 管理員工考勤並記錄
• 管理外籍勞工及外包勞工相關事宜。
• 維護人力資源及行政相關文件檔案。

資格

• 學士學位/文憑。英語、華語和馬來語。懂電腦。
• 工作經驗－至少需要2年處理人力資源各方面事務的工作經驗。

福利待遇

• 醫療的
• 僱員公積金
• 索斯科

Job Scope

• Ensure efficient and effective operations of HR & Admin functions and activities
• Manage and control employee benefits utilization such as overtime, wages, allowance, leaves & staff medical benefits as per employment handbook.
• Responsible for employee group insurance scheme and updating, telephone system, maintenance of office equipment and other related administration work.
• Ensure organization’s manpower requirement are fulfilled at all time through timely and effective recruitment, selection and retention strategies.
• Ensure training & development programs achieved organization’s objectives of enhancing employee’s performance and meet the current and future human resources needs.
• Conduct staff orientation program for newly join staffs and organize the staff activities.
• Ensure proper adherence to all HR policies and procedures by all employees and compliance with relevant governmental rules and regulations.
• Ensure HR & Admin functions comply with all standard or certifications adopted in the organization from time to time.
• Manage employee attendance and record
• Manage foreign worker and outsource worker related matters.
• Upkeep human resources and admin related documents files.

Qualifications

• bachelor’s degree / diploma. English, Mandarin & Bahasa Malaysia. Computer literate.
• Working experience – at least 2 years working experience in handling full spectrum of HR matter is required.

Perks & Benefits

• Medical
• EPF
• Sosco

Job Requirements:

1. Diploma in Accounting.

2. Required skills: MS Excel, MS Word, MS Outlook & MS PowerPoint. Familiarity and experience with SQL software will be an added advantage.

3. Able to work independently, multitask, and meet tight deadlines with minimal supervision.

4. Preferred 1 - 2 years of relevant working experience, however fresh graduates are welcome to apply.

Job Responsibilities:

1. Perform general accounting tasks such as accounts payable and receivable, bank reconciliations, and month-end closing.

2. Assist in the preparation of financial statements and reports (monthly, quarterly, and yearly).

3. Handle administrative duties including data entry, filing, and general office support (e.g., claims and annual leave reports).

4. Prepare AR, AP, and GL reports, and perform monthly reconciliations.

5. Familiar with Accounts Receivable processes, including invoices, quotations, debit notes, credit notes, official receipts, and bank statements.

6. Familiar with Accounts Payable processes, including purchase invoices/orders and payment vouchers.

7. Prepare and update debtors listings on monthly basis.

8. Assist in liaising with auditors in accounting matters.

Perks & Benefits:

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Company trips
• Personal leave
• Open culture
• Personal development opportunities

About the Company

The company operates within the dried food trading industry, supporting the supply, storage, and distribution of food products to customers and business partners. The team is looking for a Procurement / Warehouse Admin to support day-to-day purchasing, inventory, and warehouse administration duties.

Role Overview

We are looking for a reliable and detail-oriented Procurement / Warehouse Admin to assist with procurement coordination, stock records, warehouse documentation, and general administrative support. This role is suitable for someone who is organised, willing to learn, and comfortable working in a fast-paced operational environment.

No specific academic qualification is required. Candidates with prior experience in procurement administration, warehouse administration, inventory coordination, logistics, or order processing will have an advantage.

Key Responsibilities

• Assist with procurement and purchasing administrative tasks, including preparing, checking, and updating purchase-related documents.
• Coordinate with suppliers, internal teams, and warehouse staff to support smooth stock ordering and replenishment.
• Maintain accurate records of inventory, stock movements, delivery orders, purchase orders, and related documentation.
• Support warehouse administrative duties, including checking goods received, updating stock records, and assisting with stocktaking when required.
• Follow up on pending orders, delivery schedules, and stock availability to ensure timely fulfilment.
• Assist with data entry, filing, and general administrative tasks related to procurement and warehouse operations.
• Communicate with internal stakeholders to support daily operations and resolve documentation or stock-related issues.
• Ensure records are properly maintained and updated for operational tracking and audit purposes.

Requirements

• Only Singaporeans.
• No specific academic qualification required; training and guidance will be provided.
• Prior experience in procurement, warehouse administration, logistics, inventory control, or order processing is an advantage.
• Able to perform data entry and handle administrative documentation accurately.
• Basic computer literacy is required; familiarity with Microsoft Excel, Word, or inventory systems will be advantageous.
• Comfortable communicating in Mandarin to liaise with Mandarin-speaking colleagues, suppliers, or stakeholders where required.
• Detail-oriented, organised, and able to follow up on tasks independently.
• Responsible, reliable, and willing to support both administrative and warehouse-related coordination duties.
• Able to work in a fast-paced operations environment.

Working Hours (5.5 days work week)

• Monday to Friday: 7.00am to 4.30pm / 1.00pm to 9.00pm
• Saturday: 7.00am to 1.00pm
• 1 Saturday off per month
• 5-day work week arrangement may be discussed where required, but preferred arrangement is 5.5 days. 

Salary Package

• Basic Salary: From $1,900 per month
• Allowance: $200 per month
• After 3 months: Basic salary + $200 allowance, subject to performance

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.

Job Responsibilities

• Provide secretarial support to the Department Head by managing a hectic schedule, making business travel arrangements and expenses claims, and providing coordination work for internal/external events and programs.

• Create and update records and databases with personnel, financial and other data

• Submit timely reports and prepare presentations/proposals as assigned

• Building relationships with key internal and external customers

• Maintaining of office systems and ensure proper filing of all documents

• Timely processing of purchase orders, invoices and expense claims

• Other ad-hoc duties as assigned by the Immediate Supervisor / Management.
  

Job Requirements

• Diploma or Bachelor's degree in a relevant field

• 3 years of relevant working experience

• Strong time management and organization skills

• Professional communication skills - both written and spoken

• Proficient in MS Excel, Word, Powerpoint & Outlook

• Meticulous & patient in executing the work given

• Independent, diligent, meticulous and highly motivated with excellent team spirit.

Be part of a team that keeps data accurate and processes running smoothly through handling returns, engaging respondents, and supporting key reporting work.