Total 1,281 Senior Executive level Administrative / Clerical job vacancies

Responsibilities

• Handle and respond to all WSQ-related enquiries (email, phone, inbound leads) promptly and professionally
• Engage corporate clients to understand training needs and recommend suitable WSQ programmes
• Qualify inbound leads and route them to the WSQ Corporate Sales team
• Coordinate and schedule appointments/meetings between clients and Sales team
• Prepare quotations, proposals, and course information for client follow-up
• Work closely with Sales team to support lead conversion and track progress of enquiries
• Maintain accurate records of leads, enquiries, and client interactions in internal systems
• Follow up on warm leads to ensure continuity and improve conversion rates
• Stay updated on WSQ/SkillsFuture offerings to provide accurate and relevant information

Requirements

• Experience in customer service, sales coordination, or admin roles preferred
• Familiarity with WSQ / SkillsFuture frameworks is an advantage
• Strong communication and interpersonal skills (client-facing role)
• Organised, detail-oriented, and able to manage multiple enquiries
• Comfortable with follow-ups and working closely with sales teams
• Proactive, responsive, and service-oriented mindset
• Proficient in Microsoft Office

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,300 + AWS

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Role Overview

The Senior Executive, HR and Admin plays a critical role in supporting human resource operations for headquarters and driving impactful people-related initiatives across the organisation, strengthening the organisation’s mission, values, and culture.

Key Responsibilities

• Manage day-to-day HR operations, including but not limited to leave administration, staff claims, work pass applications and handling of employee queries and grievances
• Lead, coordinate and facilitate organisation-wide staff orientation and onboarding programmes
• Partner with hiring managers to develop and update job descriptions
• Support recruitment activities, including job postings, candidate coordination and onboarding processes
• Responsible for managing employee offboarding and exit procedures
• Coordinate and administer learning and development initiatives and courses to support staff growth
• Plan, organise and execute employee engagement activities, staff events, and welfare programmes to promote a positive workplace culture
• Support any other HR-related and administrative duties as assigned

What We’re Looking For

• Diploma or Degree in Human Resources
• At least 3 years of relevant experience
• Detail-oriented, organised, and able to manage multiple priorities effectively
• Proactive, resourceful, and able to work both independently and as part of a team
• Strong interpersonal and communication skills, with the ability to connect with employees and management
• Strong ability to lead projects and effectively plan and execute events
• Positive attitude with a willingness to learn and take on new challenges
• Passion for contributing to the non-profit sector

The Company

Our client in the trading industry, is looking to hire an Accounts &Admin Executive.

The Role

The role involves handling key accountingduties such as accounts payable/receivable, journal entries, bankreconciliations, invoicing, and month-end support, while maintaining accuraterecords and compliance with internal and statutory requirements. In addition,you will manage general administrative activities, including vendor liaison,documentation control, and providing administrative support to management.

Your Profile

The ideal candidate holds a Diploma in Business, with a minimum of 3years of relevant experience. They are meticulous, analytical, independent, andself‑motivated, with strong communication abilities.

Apply Today

Please send your resume, in WORD format only and quote reference number KC13405751, by clicking theapply button. Please note that only short-listed candidates will be contacted.

Robert Half International Pte Ltd | Co. Registration no. 200612189E | EALicence No.: 07C5595 | EA Registration Number: R21100032 Ka Le Chua

Career Opportunity: Admin Executive (Sales & Logistics)

Bakery Laboratory (BakeLab) — A Member of Tomizawa Shouten Inc. (Japan)

Bakery Laboratory (BakeLab) established itself in 2000 as a premier trading company supplying key ingredients to the baking and food industry. In 2024, BakeLab joined the Japan-based Group Tomizawa Shouten Inc. (Est. 1919), enhancing our global reach and operational excellence.

We are currently seeking a meticulous and dedicated Admin Executive. The successful candidate will be responsible for all sales-related matters and other administrative tasks, including administrative support, documentation, and logistics operations.

Position Overview

• Position: Admin Executive
• Reporting to: Sales Manager
• Remuneration: S$2,200 – S$3,200 Monthly
• Benefits: Basic Salary + Performance Bonus + Company Transport
• Working Hours: Monday to Friday, 8:30 am – 5:30 pm; Alternate Saturdays, 8:30 am – 12:30 pm

Duties and Responsibilities

The successful candidate will be responsible for all sales-related matters, as well as documentation and operational processes, ensuring the smooth flow of documentation and overall operational activities.

• Invoicing: Responsible for the accurate and timely issuance of Sales Invoices.
• Order Management: Meticulously match Purchase Orders (PO) against Delivery Orders (DO) and Note of Delivery (ND) to ensure 100% data integrity.
• Logistics Coordination: Manage and oversee logistics to ensure smooth delivery schedules and precise documentation alignment.
• Filing & Record Keeping: Establish and maintain a comprehensive filing system for all sales, POs, and departmental records.
• Inter-departmental Liaison: Coordinate with various departments to support customers and partners in their sales, marketing, and communication needs.

Requirements

• Experience: Minimum 1–2 years of administrative experience, preferably in the Food, Beverage, or FMCG industry.
• Education: Diploma, or GCE ‘A’/‘O’ Level in Business Administration or a related field.
• Technical Skills: Proficient in Microsoft Office (Excel and Word).
• Competencies: High level of accuracy in documentation, strong organizational skills, and a proactive, take-charge attitude.
• Mobility: Company transport is provided from Joo Koon MRT to the office.

What We Offer

• Competitive Compensation: Basic Salary
• Rewards: Year-end performance-based bonus and incentives.
• Convenience: Company Transport provided for a seamless commute.
• Stability: A stable career path within a prestigious, established international group.

• Working Location : Suntec Tower
• Working Day : 5 Days 9 – 6 PM 
• Salary Budget : Junior :$4000 - $5,000 + AWS / Senior : $5,000 - $6,800+ AWS

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Personal Assistant Duties

• Provide direct administrative and personal support to the Director/Management.

• Manage schedules, appointments, meetings, and travel arrangements.

• Handle confidential documents and sensitive information with discretion.

• Assist with personal errands and ad-hoc tasks when required.

• Prepare reports, presentations, and meeting materials.

Administrative Duties

• Manage office administration and ensure smooth dailyoperations.

• Handle correspondence, emails, and phone callsprofessionally.

• Maintain proper filing systems (physical and digital).

• Coordinate meetings, take minutes, and follow up on action items.

• Support company events, travel bookings, and logistics.

• Other ad-hoc duties whenever required

Requirements

• Diploma/Degree in Business Administration or related field(preferred).

• Proven experience as a Personal Assistant, Executive Assistant, or Administrative role.

• Strong organizational and time management skills.

• Excellent communication and interpersonal abilities.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and work independently.

• High level of professionalism, discretion, and attention to detail.

• Fluent in English and Mandarin to facilitate communication with counterparts in China.

Job Responsibilities:

• Supporting the sales team in producing accurate and prompt department reports
• Liaise with internal stakeholders to obtain inputs for RFPs, reports and presentation materials for prospects.
• Prepare and update performance and factsheet pages for fund presentations on a monthly basis, including upcoming and adhoc client meetings
• Manage collateral and client database, assist in updating and maintaining the CRM database.
• Assist in KYC due diligence screening new and existing client accounts.
• Coordinate and set up internal meetings for the team.
• Coordinate and confirm on travel arrangements and appointments.
• Other ad hoc duties as assigned

Job Requirements:

• Polytechnic Diploma in related field (Economics, Finance, Accounting)
• 1 year of experience as a team assistant, administrative or client servicing support role.
• Comfortable to work in fast paced environment
• Strong Microsoft Excel, PowerPoint, Mail merge skills. Knowledge of VBA or use of Excel Pivot tables is a plus.
• High sense of responsibility and attentive to detail.

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Be at the heart of operations in a dynamic environment where organization, precision, and initiative make a real impact. This role offers the opportunity to support leadership, drive administrative excellence, and contribute to meaningful projects and events.

Key Responsibilities

• Manage and coordinate day-to-day administrative and office operations
• Develop and streamline office processes, systems, and workflows
• Act as a key point of contact for internal and external stakeholders
• Prepare and review reports, correspondence, and presentation materials
• Support budgeting processes, track expenditures, and reconcile financial records
• Coordinate meetings, appointments, and travel arrangements seamlessly
• Organize events such as seminars, conferences, and corporate functions
• Oversee documentation, editing, and proofreading for accuracy and quality
• Compile, analyze, and summarize data for reporting purposes
• Supervise and guide support staff where required
• Handle enquiries, manage communications, and ensure smooth information flow

Requirements

• Diploma qualification with at least 3 years of relevant experience
• Strong communication and interpersonal skills
• Meticulous, organized, and comfortable working with data and figures
• Proficient in Microsoft Office applications

Interested applicants, please send your updated resume to leonleong@recruitexpress.com.sg (Subject: Executive Assistant - Leon)

Leon Leong De Cong
EA Personnel No: R1551708
Recruit Express Pte Ltd
EA License No: 99C4599

Job Description

• Manage full set of accounts, including Accounts Receivable (AR), Accounts Payable (AP), and General Ledger (GL).

• Handle daily accounting operations: data entry, invoice processing, filing, and payment/remittance arrangements.

• Oversee and control company AP and AR processes to ensure accuracy and timeliness.

• Reconcile bank statements and other financial accounts regularly.

• Prepare monthly financial statements, analysis reports, and relevant schedules.

• Responsible for month-end closing and ensuring timely financial reporting.

• Prepare and submit GST returns on a quarterly basis.

• Prepare annual budgets and quarterly forecasts in coordination with management.

• Submit Order Approvals (OA) for all company transactions.

• Handle progress claims and coordinate closely with the Project Team to ensure timely payments and resolve billing discrepancies.

• Ensure adherence to internal controls, company policies, and relevant accounting regulations.

• Liaise with auditors, tax agents, and regulatory authorities as needed.

• Prepare required audit schedules and reports for annual audits and tax submissions.

• Assist other departments with financial input during strategic planning and decision-making processes.

• Perform any other ad hoc duties as assigned.
  

Requirements

• Candidate must possess at least a Diploma / Advanced / Higher / Graduate Diploma in Finance, Accountancy, Banking, or a related field

• Minimum 1–2 years of relevant working experience in general or cost accounting

• Preferably at the Junior Executive level specializing in Finance – General or Cost Accounting

• Must be able to read and write in Chinese to effectively communicate with the HQ accounting team (Chinese-speaking)

Responsibilities:

• Provide comprehensive administrative support including calendar management, scheduling, travel arrangements (including tax-related travel tracking), expense reporting, and email/task coordination.
• Support the VP and team with travel bookings and expense claims.
• Maintain departmental correspondence, records, and filing systems.
• Take meeting minutes and assist in follow-up actions as needed.
• Design and prepare high-quality PowerPoint presentations for internal and external meetings, including C-suite level engagements.
• Create departmental reports, charts, graphs, and tables to support business reviews and decision-making.
• Monitor departmental budgets and expenditures, raising alerts when necessary.
• Maintain and update contact lists, group email distributions, and task trackers for the team and Singapore-based staff.
• Coordinate onboarding activities for new or transferring team members (e.g., laptop setup, mobile phone and AMEX card requests).
• Assist in organizing conferences, team functions, and dinners.
• Perform other administrative duties as assigned.

Requirement:

• Bachelor’s degree in Marketing, Business Administration, or a related field.
• Minimum 4–5 years of experience in a Team Assistant or Executive Secretary role.
• Proven ability to manage multiple tasks independently with precision and discretion.
• Excellent organizational, time management, and communication skills.
• Professional and tactful in interactions with internal and external stakeholders.
• Advanced proficiency in Microsoft PowerPoint is essential, with the ability to create visually compelling, executive-ready presentations.
• Experience drafting email announcements and internal communications for senior leadership.
• Familiarity with other Microsoft Office tools is a plus.

Interested Applicants, please email your resume to rupa.kankariya@manpower.com.sg (R1441955), stating the position as the subject title in the email. All Applications will be handled with strict confidentiality.

Position: Admin Executive

Industry: Metal / Engineering

Salary: $2,500 – $3,800 per month

Location: Near by Boonlay MRT/Pioneer MRT

Job Responsibilities:

• Provide general administrative and clerical support to the office

• Handle documentation, filing, and data entry related to metal/engineering projects

• Coordinate with suppliers, contractors, and internal teams

• Assist in procurement, quotations, and invoicing

• Maintain records of inventory and materials

• Support project and operations teams as required

Requirements:

• Minimum 1–3 years of administrative experience (metal/engineering industry preferred)

• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint)

• Good organizational and communication skills

• Able to work independently and meet deadlines

• Diploma or equivalent qualification

Preferred:

• Experience in metal, construction, or manufacturing environment

• Familiarity with basic procurement or inventory processes

HR cum Admin Executive [ Info tech | 5 days week | Lunchprovided]

Location: Near Bright hill MRT / Bishan MRT

Responsibilities:

Assist in handling full spectrum of HR and general administrative matters for the department

Maintain accurate records of staff particulars in the payroll systems, check and report any discrepancies to management

Monitor staff attendance / leave records / lateness /Overtime record and compute the necessary deductions.

Process work pass applications, renewal and cancellations and liaise with Ministry of Manpower for work pass related issues

Submit employees’ yearly income tax to IRAS (including IR21)

Handle payroll and CPF submission

Prepare employment agreements, letters and other necessary documents

Manage staffs’ insurance

Register food and hygiene course for staff.

Arrange and verify outlets’ Supplier Invoices

Support basic accounts and general admin duties to ensure smooth daily operations

Perform any other ad-hoc duties as assigned

Requirements:

At least 2 years of experience, preferably in the F&B industry

Preferably with experience handling payroll by using HR software, preferably Info-tech

Proficient in MS Word/ MS Excel

Must work Independently

Interested, please whatsapp 98326806 or emailchiewyan@hillcity.com.sg

Additional information:

5 days work week

Lunch provided

Positive and learning environment

Located near to Bright Hill / Bishan MRT

Salary will commensurate with experiences

You are invited to join Acclaim, one of the largest national risk advisory, insurance and reinsurance brokers in Singapore. Acclaim is the 1st Corporate Risk and Insurance Consulting Firm to be a winner since inauguration of Enterprise 50 (E50). Acclaim services more than 2000 corporate customers ranging from SMEs to MNCs with reach extending to over 150 countries worldwide.

We are seeking a highly trusted, proactive, and detail-oriented Senior Administration Executive & Personal Assistant to provide executive support to the Chairman & CEO while overseeing the smooth day-to-day operations of the office.

This role requires discretion, sound judgment, strong organisational skills, and the ability to manage multiple priorities in a fast-paced professional environment.

Key Responsibilities:

1. Executive & Personal Support (Chairman & CEO)

• Provide personal and executive support, managing schedules, appointments, travel and ad-hoc requirements with discretion and efficiency.
• Oversee all communications, including screening and prioritising emails, calls, and correspondence.
• Prepare presentations, reports, minutes, and documents accurately and efficiently.
• Proactively plan, coordinate, and manage all travel, itineraries, accommodations, reservations, and event arrangement for the Chairman & CEO, anticipating needs and ensuring seamless execution.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Act as the point of contact between Chairman & CEO, internal teams, and external stakeholders.

2. Office Management & Administrative Support

• Oversee day-to-day office operations to ensure a well-run, efficient, and professional environment.
• Ensure office pantries and stationery supplies are adequately stocked and maintained.
• Manage office equipment maintenance, onboarding, and renewal of vendor contracts.
• Support onboarding and offboarding processes for team members.
• Maintain General Office Email box.
• Assist with the coordination and registration of training courses and related administrative matters.
• Liaise with vendors, service providers, and building management as necessary.

3. Event & Internal Coordination

• Assist in planning and coordinating company events, meetings, and internal activities. Support logistics, scheduling, and vendor coordination for corporate functions.

Requirements & Attributes

• Minimum 3 years’ experience in a similar Office Administration & Personal Assistant role.
• Proven experience supporting senior executives with high levels of confidentiality.
• Strong organisational, communication, and multitasking skills.
• High level of professionalism, discretion, and emotional intelligence.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Proficient in Microsoft Office and common workplace productivity tools.

Additional Note

This job description is not exhaustive, and additional responsibilities may be assigned as required to meet organisational needs.

Job Description:

• Support the onboarding of representatives, ensuring all internal procedures and regulatory requirements are met.
• Ensure compliance with relevant regulatory frameworks through suitability assessments, ongoing monitoring, and periodic screenings, including annual declarations.
• Review and assess suitability cases, escalating where necessary, particularly for cases with adverse findings and recommended supervisory actions.
• Handle administrative matters related to representatives, including transfers and maintenance of identification records.
• Assist in coordinating and executing internal events and company initiatives.
• Perform general administrative and clerical duties as assigned.
• Participate in ad-hoc tasks and projects as required.

Requirements:

• Diploma or Bachelor’s degree in any discipline.
• Basic understanding of regulatory and compliance requirements within the financial services industry.
• Experience in suitability assessments and monitoring processes is an advantage.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications (Excel and Word).
• Resourceful, proactive, and able to work well in a team.
• Meticulous with strong attention to detail.
• Able to manage multiple tasks, work under pressure, and adapt in a fast-paced environment.