Total 1,595 Junior Executive level Administrative / Clerical job vacancies

Job Overview

The Administrative Assistant (Office & Facilities) provides administrative support for office operations and building facilities management. The role focuses on maintaining organized documentation, coordinating facilities-related activities, and supporting day-to-day office administration.

This role requires a detail-oriented individual who is proficient in digital tools and systems, with the ability to maintain well-structured filing systems and ensure accurate record-keeping to support efficient office and facilities operations.

Key Responsibilities

Office Administration

·        Support daily office administrative functions to ensure smooth operations.

·        Maintain and organize company documents, records, and shared filing systems.

·        Prepare reports, spreadsheets, and documentation as required.

·        Coordinate internal administrative matters and support cross-functional teams.

Facilities & Building Management Support

·        Maintain building maintenance records, service reports, and compliance documentation.

·        Coordinate with vendors, contractors, and service providers for maintenance works and servicing schedules.

·        Track maintenance timelines, service requests, and follow up on completion of works.

·        Ensure proper documentation and filing of facilities-related records.

HR Administrative Support

·        Assist with HR administrative tasks such as maintaining employee records and documentation.

·        Support recruitment coordination, including interview scheduling and candidate documentation.

·        Ensure HR records are properly organized in digital systems.

IT & Digital Administration

·        Maintain structured digital filing systems and shared drives (e.g., Microsoft Teams, cloud platforms).

·        Support document control and version management across departments.

·        Utilize Microsoft Office tools (Excel, Word, Outlook, Teams) for reporting, tracking, and coordination.

Qualifications & Experience

·        Diploma in Business Administration or related discipline.

·        2 years of experience in office administration, facilities support, or administrative roles preferred.

·        IT-savvy with strong proficiency in Microsoft Office (Excel, Word, Outlook, Teams) and digital tools.

·        Strong organizational and documentation skills with attention to detail.

·        Good communication and coordination abilities.

·        Ability to manage multiple administrative tasks independently in a structured manner.

Why Krislite?

Join Krislite, a top player in the lighting industry, and be part of a dynamic, forward-looking team that values initiative, collaboration, and growth. Work alongside experienced colleagues across design, procurement, logistics, and site operations to deliver impactful lighting solutions for our clients.

As a company embracing automation and AI-driven tools, we continuously enhance our processes to work smarter and create better outcomes for our clients and our team. We welcome energetic individuals with a proactive and progressive mindset who are eager to contribute, learn, and grow together with the company.

• Prepare and submit basic expense reports on behalf of stakeholders using internal tools. Ensure proper documentation is attached, including scanned receipts and cost coding. Follow up on pending reimbursements and support communication with Accounts Payable (A/P) for status updates. 

• Create, organize, and maintain digital folders in SharePoint and Microsoft Teams. Save documents using standardized naming conventions. Assist in retrieving requested files for internal use and ensure version control is followed. Support routine audits to check for outdated or missing documents. 

• Enter information into internal trackers, spreadsheets, and platforms with a focus on accuracy and timeliness. Help maintain up-to-date databases used by stakeholders and ensure no duplication or data gaps occur. Escalate inconsistencies or errors to senior admins or team leaders. 

• Submit IT Helpdesk requests and ServiceNow tickets (e.g., hardware issues, password resets, access issues). Track ticket numbers and assist in following up with the IT support team if tickets remain unresolved. Provide updates to stakeholders on ticket status as needed. 

• Assist in formatting documents such as Excel trackers, PowerPoint decks, and Word files. Support the creation of simple reports or templates by populating data provided by stakeholders. Ensure proper alignment, consistency, and file readiness for review or submission. 

• Support day-to-day office tasks such as checking task trackers, entering information into forms, preparing templates, and logging training completion on platforms like AECOM University. Provide support during internal audits by helping locate documents or system entries. 

• Assist in monitoring basic vendor-related transactions such as status of PO requests, COI follow-up, or wire transfer confirmations. Raise Employee Center cases for vendor-related queries or payment issues as instructed. 

• Use templates to assist in preparing invitations, announcement banners, or visual updates for internal team events. Support administrative aspects of virtual meetings, including note preparation, screen-sharing, and minor coordination tasks. 

• Assist in general administrative tasks as needed. 

Location:

This is a part time to permanent position attached to a boutique legal firm. Location: Rochor area

Duration: 03 months, convertible to permanent full time as Legal Executive 

Job Scope

-Typing simple emails/letters/standard court documents, corresponding with clients (phone or WhatsApp), collating/sorting documents, scheduling, posting letters and other general admin duties.

-Transcribe oral instructions from lawyer into written form (e.g. onto an email or letter)

Requirements

-Able to follow instructions

-Able to note down oral instructions quickly on paper

-Honest with high level of integrity

-Able to work independently

--IT savvy (MS Office), good telephone and Whatspp manners

-Meticulous and careful as you may need to do a fair bit of proof-reading and fact checking

-Prepared to take on ad hoc duties if needed (e.g. to do banking errands/mailing of letters)

Working Hours/Days

Monday to Friday 9am to 5.30pm, 3 days per week 

Hourly Pay $12.50

To Apply

WhatsApp resume: 8023-1992 OR

Email resume: acerec@singnet.com.sg

Location: Jurong East
Duration: 6 months - Till Mid Nov 2026
Salary: $2500 -2600

Job Scope:

• Ensure on-boarding matters are in order for new staff (Specialist/non-specialist and Medical Officer/locum employment).

• Provide administrative support on assigning and tracking the daily Medical Reports.

• Responsible for the overall management of clinical administrative matters; including clinician’s allowance claims, leave applications and tallying of roster

• Assist in audit for MO documentation

• Oversee the management of department intranet webpage

• Assist in collation of data and reporting of department key indicators

• Assist with correspondence and preparation of reports and presentations

• Responsible for the management of department’s PR

• Ensure that there is sufficient stock for daily operations needs

• Be able to contribute to department, institutional, and cluster goals and objectives.

Job Requirements:

• Min. Diploma in any field
• No experience as training will be provided

Interested applicants please submit their detailed resumes via email to melissa@recruitexpress.com.sg

All applications and personal information received will be treated with the strictest confidence.

Melissa Zhang Zhiqi (Mezzo)
R2197564
Recruit Express Pte Ltd
EA Licence No.: 99C4599

Job Summary

HR & Admin Assistant is responsible for supporting the company's daily human resources, payroll and administrative functions to ensure smooth operations across various activities. This role demands strong communication skills and a meticulous work approach.

Responsibilities

• Maintain accurate daily worker attendance records, including leave and absences, and initiate timely follow-up actions to ensure compliance
• Organize and maintain proper documentation, employee records, and payroll filing systems to support operational efficiency
• Manage onboarding and offboarding processes by preparing documentation, conducting orientation, facilitating clearance, and coordinating handovers
• Assist in processing monthly payroll, CPF contributions, tax clearance, and reimbursements to ensure timely and accurate payments
• Prepare annual IR8A submissions and manage statutory and government claims in compliance with regulatory requirements
• Generate employment-related documents such as contracts, confirmation letters, increment letters, termination letters, and payslips to support HR administration
• Maintain and update employee records in accordance with labour laws to ensure legal compliance
• Verify staff attendance records, staff movement data, and payroll inputs for accuracy to prevent errors in payroll processing
• Support submission of statutory contributions including CPF, FWL, SDL, IR8A, and IR21, along with monthly payroll-related reports to meet statutory deadlines
• Assist in preparing payroll reconciliation reports and respond promptly to staff payroll queries to maintain employee satisfaction
• Perform general HR administrative duties and undertake additional tasks assigned by the Supervisor to support department objectives
• Handle sensitive information with confidentiality and uphold professional ethics in all HR activities

Preferred competencies and qualifications

• GCE N/O/A Level, ITE, Diploma in HR/Account/Business or equivalent education background
• Preferably 1–2 years of payroll or HR experience; fresh graduates with HR interest are encouraged to apply
• Basic understanding of Singapore employment regulations and payroll statutory requirements is advantageous
• Proficient in Microsoft Office applications, especially Excel and Word, to support data management and reporting
• Demonstrate meticulous organization skills and the ability to work independently to meet deadlines
• Exhibit positive teamwork, effective communication skills, and a strong willingness to learn
• Maintain a conscientious attitude with a strong sense of responsibility and professional ethics

HR cum Admin Assistant  
Salary: $2500 - $3500
Working Days: 5 days, 8.15 am - 5.30 pm
Location: Tuas (Transport pickup at Clementi Interchange)

Job Scope: 

• Handling MOM matters including work pass application/ renewal etc
• Handle Payroll
• Arranging staff to attend the courses 
• Attend to phone/ email enquiries
• Cover admin duties 
• Handle filing and petty cash
• Handle incoming/ outcoming mail 

Requirements

• At least Diploma/ Degree in Human Resource or Business Admin 
• Prior HR experience will be advantage

Email: supreme.jacksontan@gmail.com

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

【Work Schedule & Location】

• Hours: Monday to Friday, 9:00 AM – 3:00 PM (Includes 30 mins lunch break).

• Staggered Hours: Perfect for school-run timings and avoiding peak-hour crowds.

• Location: Plaza Singapura, Singapore 238839.

【Key Responsibilities】

1. Social Media Content (1+ Year Experience Required):

   • Maintain and update Xiaohongshu (XHS), Facebook, and Instagram etc.

   • Create content focusing on product highlights, promotional campaigns, and brand storytelling.

   • Assist in coordinating with KOLs/KOCs for media tastings and reviews.

2. Procurement & Admin Support:

   • Accurately input procurement invoices and delivery orders into the system.

   • Assist in the submission process for ad-hoc ingredient reimbursements.

   • Systematic filing of administrative documents and invoices.

3. Team Support:

   • Assist in organizing staff welfare events and team-building gatherings.

【Requirements】

• Education: Minimum Diploma holder.

• Experience: At least 1 year of proven experience in social media content maintenance.

• Skills: Proficiency in mobile editing tools and basic Office software.

• Language: Fluent in English and Mandarin (to manage bilingual social media content).

【Benefits & Remuneration】

We value our staff and offer a comprehensive benefits package:

• Annual Leave: Starting from 10 days per year.

• Medical Benefits: Medical reimbursement provided.

• Profit Sharing: Eligibility for the Company Net Profit Sharing scheme.

• Annual Bonus: Performance-based Year-end Bonus.

• Staff Discounts: Enjoy special rates at our restaurant.

Position title : Admin Assistant
Location: 6 Chin Bee Ave [Boon Lay/Lakeside]
*****[Company will move to new place in 2027 - still finding office (either North or West)]*****
Working Days: 5. 5 days Mon - Fri; Sat / Sun half day / PH shifts required (rotational)
Working hours : 9am -6pm | 9am - 1pm (Sat) or 2pm-6pm (Sun)
Salary : Up to $2800 

Responsibilities:

• Perform data entry and maintain organized records.

• Manage emails, files, and documents efficiently.

• Provide customer service to both internal teams and clients.

• Assist in resolving issues with practical solutions.

• Support sales team with client follow-ups and sales documentation.

• Maintain customer profiles and handle enquiries professionally.

• Coordinate with operations for smooth delivery of goods.

• Carry out day-to-day administrative tasks as needed.

• Perform other related duties as assigned.

Requirements:

• 1-2 years of experience in an administrative role.
• Minimum qualification of Post Secondary / Diploma.
• Experiences in data entry, document management, customer service and keying invoice.

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

Nanyang Academy of Fine Arts (NAFA), University of the Arts Singapore, an esteemed arts institution with a global reputation seeks an administratively strong Administrative Assistant at the Junior Art, School of Young Talents (JA).

Founded in 1976, our Junior Art Department has grown from less than 100 students, to over 3,000 today, with courses for children of all ages. Our courses are designed to allow young talents to enjoy an enriching curriculum that inculcates independence and encourages them to explore the visual arts. In the process, they will develop their artistic skills, aesthetic sensibilities, and overall confidence to create and express themselves.

Main Roles and Responsibilities

The role involves overseeing student registration processes and maintaining accurate student records. You will be responsible for coordinating the registration exercise for siblings of current students and ensuring smooth enrolment procedures.

This includes handling data entry tasks, such as updating student particulars and processing applications for vacation programmes and regular courses. You will also manage email and phone enquiries, providing timely and accurate responses to parents and students.

A key part of the role includes tracking and following up on fee payments through phone calls, generating aging reports, and ensuring overdue payments are settled. Additionally, you will coordinate vacation programme schedules and assist with various administrative tasks as needed.

Requirements & Qualifications

• You should possess a minimum GCE ‘O’ Level qualification and demonstrate strong administrative skills with a keen eye for detail.
• Proficiency in Microsoft Office applications is required, as you will be handling data entry, generating reports, and managing communications. Your adaptability to digital tools will support smooth workflow processes.
• As a team player, you should have excellent organisational and interpersonal skills, enabling you to collaborate effectively with colleagues and stakeholders. Strong time management abilities will help ensure that tasks are completed accurately and on schedule.
• Your ability to manage data entry, maintain accurate records, and handle documentation efficiently will be essential in this role.
• You must demonstrate confidentiality in their work and be flexible to support events during evenings and weekends when required.

If you have a passion for the arts, we encourage you to apply. This is your opportunity to be part of NAFA in our season of global recognition and to shape the future of arts education in Asia.

Working hours : Monday to Friday (830AM - 530PM), Alt Saturday (830AM-12PM)
Working location: Pioneer (Transport provided in Jurong)
Salary: $1900 -$2100

Job Description:

• Email enquires, preparation of quotations, billing advice, consolidation of operations document
• Maintain communication and relationships with crew
• Verify qualifications and certificates of potential and/or newly recruited crew (STCW, Manning Licence)
• Support deployment schedule planning and update crew manifests, according to crew availability
• Support vessel manning by identifying seafarers who are qualified, experienced and medically fit, in accordance to current regulations and best practices
• Ensure day-to-day administrative tasks
• Assist in the preparation of monthly ISO Objectives and its designated vessels
• Perform reception duty and office routines as assigned from time-to-time
• Follow-up with Client's emails

Qualifications:

• At least GCE 'O' Level / Higher Nitec (Business Management)
• Minimum 2 years of relevant working experience
• Marine Industry is a plus
• Knowledge of MS Office, UBS software – Inventory Control management, accounting, Netiquette

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Overview
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and operational support. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

1. Calendar & Schedule Management

• Manage and coordinate daily schedules, meetings, and appointments
• Prioritize commitments to ensure effective time management
• Send timely reminders and prepare relevant materials in advance of meetings

2. Administrative Support

• Manage emails, phone calls, and correspondence on behalf of the manager
• Prepare documents, reports, and presentation materials with accuracy and efficiency
• Maintain well-organized filing systems, both digital and physical

3. Meeting & Event Coordination

• Coordinate internal and external meetings, including venue booking, logistics, and materials preparation
• Take accurate meeting minutes and track follow-up action items
• Support the planning and execution of team events, client sessions, and workshops

4. Client & Stakeholder Coordination

• Serve as a key point of contact for clients and internal stakeholders
• Ensure clear communication and timely follow-ups across all parties
• Uphold a high level of professionalism, discretion, and confidentiality

5. Task & Project Support

• Assist in monitoring ongoing projects, timelines, and deliverables
• Coordinate across teams to ensure deadlines and objectives are met
• Handle ad-hoc tasks and provide problem-solving support as required

Job Summary

Support the Accounts and Contracts Departments by managing and processing payables related to subcontractors and suppliers. Provide administrative support to ensure timely and accurate payment processing and maintain strong communication with vendors and internal teams.

Responsibilities

• Verify subcontractor and supplier invoices to ensure accuracy and compliance with contractual terms
• Enter invoice and payment response details into ERP systems to facilitate timely payment processing
• Collaborate with subcontractors, suppliers, and internal departments to investigate and resolve invoice discrepancies promptly
• Monitor invoice submissions and payment responses to ensure data is captured accurately and on schedule
• Maintain organized and accessible records of all invoices and payment response documents
• Support quarterly GST reporting and audit activities by preparing and providing accurate payables documentation
• Perform general administrative tasks including filing, data entry, and managing correspondence to support the accounts payable function

Preferred competencies and qualifications

• Diploma or equivalent qualification; additional certification in administration or accounting is advantageous
• 1-2 years of experience in accounting or procurement within the construction or manufacturing industry
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills applied to meet deadlines and maintain orderly records
• Effective communication and interpersonal skills to collaborate with diverse stakeholders
• High attention to detail and accuracy in processing financial documents
• Ability to work independently and collaboratively within a team environment

Job Description:

• Handle front office duties (walk-in visitors & phone enquiries)
• Manage general office operations and counter services
• Provide basic first aid for minor injuries
• Handle incoming and outgoing mail
• Maintain cleanliness of office, reception, and work areas
• Perform administrative tasks (filing, photocopying, sorting, shredding)
• Support logistics (packing, deliveries, collections)
• Manage office supplies and stationery distribution
• Track and replenish first-aid supplies
• Assist with ad-hoc duties as assigned
• Work as a team and cover duties when required
• Able to perform both front desk and backend administrative tasks

Requirements:

• Secondary school education preferred
• Good communication and interpersonal skills
• Able to work in a fast-paced environment
• Resourceful with good time management
• Able to work independently and take initiative
• Strong team player with good organizational skills
• Basic knowledge of Microsoft Word and Excel
• Preferably at least 3 years of relevant experience

Job Information

· Salary Package: Basic (starting from 2k) + Performance Bonus

· Other Benefits: Medical & Dental coverage

· Working Days: Monday – Friday

· Working Hours: 9am – 5pm

· Working Location: Ubi/Eunos

· Job Contract: Full-time Permanent role

Responsibilities

· Conducting research on potential products, vendors, and services and comparing price and quality to ensure the best deal

· Handle customers’ orders & inquiries with efficient manner

· Handle the procedures of all orders & shipping documents accurately

· Monitor and expedite delivery according to production schedule.

· Coordinate & follow up with production in fulfilling the job orders, deadline & shipments

· Handle excellent working relationships with clients

· Manage the general office administration functions together with other administrators

· Filing and maintaining of documents

· Perform any other ad-hoc duties as assigned

Requirements

· ‘O’ level, Diploma or equivalent.

· Job holder without the above qualification but with relevant experience would be considered.

· Meticulous, highly organized & excellent team spirit

· Independent, takes initiatives, fast learner

· Positive attitude & performance oriented

· Ability to multitask & prioritize

· Good time management

· Keen to learn & explore beyond own capability

· Proficient in MS Office