Total 4,820 Others level Administrative / Clerical job vacancies

Job Title: Remote Administrative Assistant

We are a dynamic and client-focused Pilates studio committed to providing exceptional instruction and fostering a supportive wellness community. We offer a variety of classes and personalized training, catering to individuals of all fitness levels. Our mission is to empower our clients to achieve their health and fitness goals through the transformative power of Pilates. We are seeking a highly organized and proactive Remote Administrative Assistant to join our team and contribute to the seamless operation of our studio.

Position Summary:

The Remote Administrative Assistant will provide essential administrative, operational, and customer service support to our Pilates studio. This role requires a self-motivated individual with excellent communication and multitasking abilities, capable of working independently in a virtual environment. The ideal candidate will be detail-oriented, resourceful, and dedicated to ensuring a positive experience for our clients and instructors.

Responsibilities:

• Client Services and Communication:
  Serve as the first point of contact for clients, responding to inquiries via phone, email, and online platforms in a timely and professional manner.
  Provide detailed information about class schedules, pricing, packages, and studio policies.
  Manage client bookings, including scheduling, confirming, canceling, and rescheduling appointments.
  Maintain accurate and confidential client records within our studio management software.
  Proactively follow up with prospective clients to convert inquiries into bookings.
  Address client feedback and resolve any issues with empathy and efficiency.
• 
  
• Scheduling and Studio Operations:
  Manage class schedules and instructor availability, optimizing studio utilization.
  Coordinate private training sessions and manage any scheduling conflicts.
  Send class reminders and updates to clients and instructors.
  Assist with the coordination of workshops, events, and special programs.
• 
  
• Administrative and Financial Support:
  Manage studio communications, including email newsletters and announcements.
  Maintain organized digital files and ensure efficient data management.
• Marketing and Social Media Assistance:
  Support marketing efforts by assisting with social media content creation and scheduling.
  Assist with email marketing campaigns, including creating and sending newsletters.
  Update and maintain the studio website with accurate information.
  Assist with the development of marketing materials.

Qualifications and Skills:

• Proven experience (2+ years) as an Administrative Assistant or in a similar customer service role, preferably in the wellness, fitness, or service industry.
• Excellent written and verbal communication skills, with a professional and friendly demeanor.
• Strong organizational and time-management skills, with the ability to prioritize tasks and manage deadlines effectively.
• Proficiency in studio management software (e.g., Momence, Mindbody) is highly desirable.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with social media platforms (Instagram, Facebook) and email marketing tools (e.g., Mailchimp) is a plus.
• Ability to work independently, take initiative, and problem-solve creatively.
• Strong attention to detail and a high degree of accuracy.
• Reliable internet access and a dedicated home office setup.
• Passion for health and wellness, particularly Pilates, is an asset.

Compensation and Benefits:

• Competitive hourly rate/monthly rate, commensurate with experience. Working hours from 9am to 9pm with breaks in between
• Flexible work schedule within agreed-upon hours.
• Opportunity to be a part of a growing and supportive team.
• [Optional: Include any additional benefits, such as discounts on studio services or professional development opportunities.]

To Apply:

Please submit your resume and a cover letter outlining your relevant experience and why you are an excellent fit for this remote position to info@tirisulayoga.com. In your cover letter, please highlight your experience with studio management software, client communication, and remote work.

We look forward to hearing from you!

Period: 12 months
Salary: $2800
Location: Pasir Panjang
Working hour: 830am - 6pm Mon-Fri

• Support grant and/or claims processes e.g. Following up with companies on/ checking of supporting documents and eligibility criteria;
• Support planning and execution of DTC industry events e.g. development of EDMs; managing the mailing list, signups and follow-ups with registered participants; collation and preparation of post-event surveys and feedback.
• Support tracking of project status and progress e.g. data entry of company particulars and attendance
• Support company meetings e.g desktop research of companies for preparation of admin/ meeting briefs

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec ‘s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.
Delete personal data as it is not required at this application stage.
All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Chee Yung Chen (Zack) - R23112910
ScienTec Consulting Pte Ltd – 11C5781

We are seeking a proactive and detail-oriented individual to support daily business operations across administrative, sales coordination, and customer service functions.

This role is well-suited for someone who is organised, enjoys working with people, and takes pride in ensuring smooth and efficient day-to-day operations.

Summary:

• Salary up $3500

• 5 days office hours

• Multiple locations hiring: Tai Seng

• Positive work environment

• Yearly bonus
  

Job Scope:

• Process and manage sales orders accurately and in a timely manner

• Prepare quotations, invoices, and other sales-related documents

• Ensure proper recording and maintenance of sales orders and customer information

• Monitor order fulfilment with internal supply chain teams to ensure timely delivery

• Respond to customer enquiries professionally and in a timely manner

• Provide administrative and operational support to the sales team

• Liaise with internal stakeholders to ensure smooth order processing and coordination

• Ensure all sales and contract information is accurately updated in the system

• Submit and maintain records for After Sales Service Support claims

• Support general administrative duties as assigned
  

Requirement:

• Experience in administration / sales support / customer service roles

• Proficient in Microsoft Office (especially Excel and Word)

• Good communication and coordination skills

• Organized, detail-oriented, and able to multitask

• Positive attitude with willingness to learn and support the team

• Entry-level candidates are welcome to apply, training provided

To Apply, kindly click on the "APPLY NOW" button.

We regret that only shortlisted candidates will be notified.

StaffKing Pte Ltd (20C0358) | Jasmine Wong (R22107578)

Benefits:

• Basic up $2700

• 5 Days, Office hours

• MNC with good career progressions

• Multiple locations hiring: North/ West/ East
  

Job Scope:

Procurement Assistant (North)

• Prepare purchase orders in line with the specifications outlined in the requestor’s form.

• Build and maintain strong, collaborative relationships with internal stakeholders and external vendors.

• Coordinate with suppliers to monitor and ensure compliance with delivery schedules and estimated times of arrival (ETA).

• Accurately input, update, and manage procurement data in both current systems and SAP.

• Prepare and process procurement documents in full compliance with company policies and standards.

• Support negotiations on purchasing terms, pricing, and agreements with vendors, working closely with the Procurement Manager to achieve optimal outcomes.

• Undertake ad-hoc tasks and responsibilities as assigned by the Procurement Manager.

Sales Coordinator/ Admin Accounts Support (West/ East)

• Provide administrative and operational support to the sales team to ensure smooth daily operations

• Prepare quotations, invoices, delivery orders, and sales documentation

• Coordinate with customers on orders, delivery schedules, and follow-ups

• Maintain and update customer records, sales reports, and databases

• Handle purchase orders, order processing, and basic inventory coordination

• Support accounts functions including invoicing, billing, payment tracking, and basic reconciliation

• Assist in AR/AP documentation and submission to accounts department

Job Requirements:

• Entry level is welcome to apply, training provided.

• Prior experience in logistics, warehouse, customer service, invoicing or procurement is preferred.

• Proficient in Microsoft Excel & SAP will be added advantage
  

To Apply, kindly click on the "APPLY NOW" button.

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Jasmine Wong (R22107578)

• Monday to Friday Office Hours
• Contract Positions - Govt Agencies
• Salary from $2500 - $3000

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Perform general administrative duties such as data entry, photocopying and filing
• Assist with general HR and Accounts duties
• Assist with project management duties
• Any other adhoc administrative duties as assigned

Requirements:

• Diploma Level and above
• Proficient in English
• Able to work independently and an excellent team player who is task-orientated
• Possess initiative and positive attitude
• Proficient in Microsoft Office and has Good Excel Skills
• Must be able to commit for at least 6 Months and above

Interested candidates, please forward a copy of your resume to: vivien.khaw@tg-hr.com

We regret to inform that only shortlisted candidates will be notified.

SINGAPOREANS ONLY

• MNC Company

• Basic $5500 - $6500 + AWS + Variable Bonus

• Excellent Welfare and Benefits + Career progression

• Working location: Lorong Chuan (walking distance from MRT station)

• Working hours: Monday to Friday (8.45am to 5.45pm)

  
  

Job Responsibilities:

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services and minimize any disruption to company operations.

• Provide leadership to facilities and administration teams and accountable for the functions in order to provide high quality of service to company operations.

• Coordinate building repair requests and engage vendors for repairs include HVAC, electrical, plumbing and general repair.

• Source and evaluate contractor / supplier / vendor to contract specification; and in compliance to clients purchasing policies and procedures.

• Manages, approves, and executes change orders and proposals for office space planning, including office layouts, design, specification development, cost estimates, schedule construction, start up and decommissioning field locations.

• Develops estimates and schedules, including a master project schedule and manages the project to completion; establishes and measures costs, identifies issues and risks, establishes project documentation, space standards, and LEED certification standard or equivalent.

• Project management includes all aspects of requirements planning, developing Space Planning Utilization Report (SPUR), design development, construction, fit up, relocation, and startup of all related services.

• Works with outside real estate brokers to select suitable site locations.

• Develops and manages projects in terms of scope; approval, schedule, and budget utilizing established processes, experience, and expertise.

• Establishes deadlines, manages to milestones, monitors and reports progress of projects.

• Communicates with contractors, building managers, and architects to design space and manage projects.

• Manages the developing designs and estimates, obtaining approvals and budgets, commissioning the project, and overseeing the construction of office space ensuring build out to specifications and sustaining practices.

• Thoroughly evaluates site due diligence analyses for relocation and occupancy.

• Manages architects/engineers for schematic, development, design and construction documents.

• Coordinates and directs the activities of project management resources, consisting of internal and outsourced vendors.

• Manages the design, construction, and commissioning of these projects to meet or exceed project and company goals.

• Builds programming, conducts adjacency analysis, works with architects and contractors, approves construction drawings, and oversees the management of construction projects in the field.

• Works with outside consultants to reduce real property tax obligation.

• Negotiates directly with landlords for lease renewal. Reviews lease clauses to determine obligations, rules or procedures. Tracks and arranges for the return of lease security deposits.

• Assist and facilitate to address Facility related concerns arising from audits; internal, external and insurance related. 

• Position will require travelling within Singapore between 3 locations.

• Other duties as assigned.

Job Requirements:

• Bachelor's degree in Facility / Building Services or equivalent experience from which comparable knowledge and job skills can be obtained.

• Capability to manage a commercial portfolio with 3 to 5 years’ experience will be highly preferred.
  

  
  

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background
  

  
  

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Well Established Company
• Salary $3000 - $3800 (Basic) + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tuas (Company Transport Provided)
• Working day: Monday to Friday
• Working hours: 8:30am to 5:15pm

Job Responsibilities:

• Providing comprehensive administrative support, including filing, data entry, and document management.
• Answer phone calls, transfer them and take messages for the right department.
• Coordinate with vendors for the procurement, maintenance, and renewal of services and equipment such as water filtration, floor mats, indoor plants, cleaning services, and staff transportation.
• Prepare and process monthly food voucher distribution for eligible staff.
• Monitor and replenish pantry and stationery supplies.
• Support in monthly payroll, including attendance checking and overtime processing.
• Source and administer training needs (sourcing, administration & registration).
• Assist in the application, renewal, and cancellation of work passes.
• Liaise with vendors on dormitory issues.
• Plan and organize employee welfare / engagement activities / company events.
• Any ad-hoc activities within HR and Admin functions as assigned by HR Manager, from time to time.

Job Requirements:

• Diploma in Human Resource Management / Administration / Business Studies or equivalent
• Minimum 1 year relevant experience in administrative or HR support role
• Training will be provided for candidate with lesser experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

Company Overview

The client operates in Singapore, specializing in managing business operations across procurement, production, sales, logistics, and customer support within SME environments.

Job Summary

Lead and coordinate daily business operations to optimize procurement, sales, logistics, administration, and staff management. Drive improvements in sales growth, cost efficiency, and operational processes while ensuring compliance and quality standards.

Responsibilities

• Oversee daily operations across procurement, production coordination, sales, administration, logistics, and customer support to ensure seamless business functioning
• Identify operational bottlenecks, cost leakages, and inefficiencies, then develop and implement plans to improve sales, reduce costs, and enhance margins
• Collaborate with directors and staff to maintain smooth day-to-day operations and resolve urgent operational issues promptly
• Coordinate procurement activities by liaising with suppliers on pricing, delivery schedules, payment terms, product availability, and quality to secure cost-effective supplies
• Monitor procurement costs and maintain accurate supplier records and documentation for audit and compliance purposes
• Support sales operations by managing customer follow-ups, quotations, order coordination, and resolving customer service issues to enhance customer satisfaction
• Analyze customer complaints, pricing matters, and pending follow-ups to identify opportunities for sales growth and improved profitability
• Oversee invoicing, administrative workflows, document filing, and internal records to maintain operational accuracy and compliance
• Coordinate with accounts and administrative staff on payments, receivables, supplier invoices, and related documentation to ensure timely financial processing
• Review and approve operational and administrative matters within company approval limits to maintain control and accountability
• Manage licence renewals, regulatory compliance documents, insurance, and coordinate product lab testing to uphold quality and legal standards
• Maintain records related to food safety, quality control, customer requirements, and supplier documentation, liaising with external laboratories, service providers, contractors, and authorities as needed
• Coordinate staff schedules, leave management, manpower allocation, and basic HR administration to optimize workforce deployment
• Support staff supervision, task allocation, and performance follow-up to foster accountability and productivity
• Provide operational coverage during manpower shortages and handle urgent staffing issues to maintain business continuity
• Organize delivery arrangements, driver schedules, and customer delivery requirements to ensure timely and accurate order fulfillment
• Address ad hoc operational challenges and ensure customer commitments are met consistently

Required competencies and certifications

• Strong command of English and Mandarin to effectively communicate with customers, suppliers, and staff
• Proficiency in digital tools, spreadsheets, email, messaging platforms, and AI tools to enhance work efficiency
• Strong problem-solving skills to manage practical, ground-level operational issues
• Ability to work hands-on in an SME environment, managing multiple operational functions
• Effective communication, coordination, and people-management skills to lead teams and liaise with stakeholders
• Commercial awareness with a focus on cost control, sales growth, and operational improvements
• Responsible, organized, proactive, and able to perform under pressure

Preferred competencies and qualifications

• Experience in F&B, food manufacturing, food distribution, FMCG, wholesale, logistics, procurement, or SME operations
• Hands-on approach to solving ground-level problems independently
• Ability to organize and improve disorganized processes
• Maturity in managing staff, suppliers, customers, and urgent operational issues
• Comfortable working in a family-owned SME environment
• Capability to use AI and digital tools to boost productivity
• Self-driven with strong ownership mentality

Work Schedule: 5.5 days (Alter Sat)
Location: Tuas (Transport provided at fixed location)

• Manage full-cycle recruitment by posting jobs, screening candidates, coordinating interviews, conducting background checks, and preparing employment contracts

• Administer Work Pass processes including applications, issuance, renewals, cancellations, MOM submissions, foreign worker bonds, and PCP administration

• Oversee employee onboarding and offboarding by coordinating orientation, managing documentation, facilitating handovers, and conducting exit clearance

• Maintain accurate employee records including leave tracking, benefits administration, and timesheet management

• Process monthly payroll, tax clearance, and employee reimbursements accurately and timely

• Manage staff insurance, medical claims, and work injury compensation cases, including those involving foreign workers

• Prepare and manage HR documentation such as confirmation letters, promotion letters, increment letters, and bonus letters

• Provide clear guidance and support to management and employees on HR matters and local employment practices

• Support HR processes and documentation required for ISO certification and audits

• Coordinate staff training programs and maintain comprehensive training records

• Ensure proper HR documentation, filing, and record-keeping to maintain compliance and accessibility

• Provide operational support and backup within the HR team during absences of other members

• Communicate HR policies and procedures effectively to employees as needed

• Perform other ad-hoc HR duties as assigned to support team and organizational needs

Requirements

• Diploma Business Administration, or related field.

• Minimum 2–3 years of relevant working experience. Experience in Construction industry will be an added advantage.

• Good knowledge of employment laws and HR practices.

• Good communication skills to liaise with employees at all levels.

• Ability to work independently and as part of a team, with a proactive and friendly approach.

• Proficiency in Microsoft Office and HR systems.

• Able to commence work immediately or within short notice will be any added advantage.

•  Position: Sales Coordinator (Sales Admin / Operations Support)

•  Location: Joo Chiat Road (Nearest MRT: Paya Lebar / Eunos)

•  Working hours: 5 days’ work week: Monday-Friday, 9am-6pm

•  Salary (commensurate with experience): Up to $3,500 + Medical claim is capped at $200 per year + 14 days Annual Leave

•  Duration: 1 year contract Can be converted to Permanent Position

•  Industry: Information Technology Company

Main Responsibilities:

• Handle accounts administration including invoices, payments, and claims.

• Support HR administration, onboarding, training, and recruitment activities.

• Coordinate work pass updates, insurance renewals, and compliance matters.

• Liaise with vendors on IT support, office maintenance, and supplies.

• Assist with audits, government grants, and general administrative duties.

Requirements:

• Diploma in Business, HR, Accounting, or related field.

• Minimum 2 years of HR, admin, accounts, or corporate support experience.

• Proficient in Microsoft Office applications.

• Good communication, interpersonal, and organisational skills.

• Able to multitask and work independently.

• Bilingual in English and Mandarin to liaise with Mandarin-speaking clients who communicate only in Mandarin.

Send your resume via Email to Jane@searchpersonnel.com.sg

Like us on Facebook or Instagram (For Career tips and Job vacancies): www.facebook.com/search.personnel / https://www.instagram.com/search.personnel

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jane Chua

Deputy Consulting Director (APAC)

License no: 13C6684

EA Personnel: R2197224

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Working Hours: Monday to Friday 8.30m – 6pm

Working Period: Immediate (3 - 6 Months)

Hourly Salary: $13.60 per hour

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Performing administrative duties such as data entry, filing and processing of records
• Any other adhoc administrative duties as assigned

Requirements:

· Minimum GCE ‘A’ Level and above

· Proficient in English

· Possess initiative and positive attitude

· Proficient in Microsoft Office and has Good Excel Skills

· Must be able to commit for at least 3 Months and above

Interested candidates, please forward a copy of your resume to: vivien.khaw@tg-hr.com

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

HR Assistant cum Admin (Junior)

Salary: $ 2500 - $ 3000
Address: 3 Bus stop from Tiong Bahru MRT
Working Hours: Monday - Friday / 8.45am to 6pm
                            Alternate Saturday / 8.45am to 1.15pm

Responsibilities

• Administrative duties such as attending to phone calls, visitors, courier services, mails processing, distribution of mails and activities logs and records
• Worker Pass application, renewal and cancellation
• MOM matters and survey
• To maintain accurate HR database and up-to-date employees’ records
• Other general HR duties
• Other administrative & front desk duties and ad-hoc duties as assigned
   

Requirements

• Diploma in Human Resources
• Training Provided

Chin See Min Reg No. : R22107450

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

Hiring Part Time/ Full Time

Home Based PA (Personal Assistant)

- Real Estate Industry

- Past experience of sales/ telemarketing preferred

- Serve Chineses/Dialect Speaking Client

- Candidate must be able to fulfil a minimum of 4 time slot per week

- Working Hr 9-12pm / 2-5pm

Salary $12.00 - $15.00 /hour

Job Title: Personal Assistant

Location: Everyday Curtains HQ (Tai Seng / Ubi)

Role Purpose

To act as the Managing Director’s right hand — ensuring smooth coordination across departments, maintaining structure in meetings, managing communication and priorities, and progressively learning the company’s operational and sales rhythm. The PA supports leadership execution and helps ensure company tempo, alignment, and accountability.

Key Responsibilities

1. Executive & Administrative Support

• Manage MD's schedule, priorities, and daily to-do list, ensuring important matters are followed through.
• Prepare and organize meeting minutes, track follow-ups, and ensure accountability from each department.
• Handle confidential correspondence, documents, and HR matters with discretion.
• Maintain structure and flow for key weekly meetings (Sales, Ops, Factory, Installers).
• Serve as a communication bridge between Ken and department heads.

2. Sales & Admin Coordination

• Learn Sales Coordination processes: quotation tracking, follow-up, and designer communication flow.
• Support sales reports, appointment calendars, and CRM updates.
• Help ensure showroom appointments and client experiences are well-organized.
• Consolidate weekly sales data, team activity logs, and performance dashboards.

3. Company Rhythm & Leadership Support

• Assist in maintaining the company’s weekly rhythm: Monday meetings, updates, and communication summaries.
• Draft internal messages, announcements, or notes in Ken’s tone and style when required.
• Support preparation for leadership reviews, incentives, and planning cycles (Jan & Jul).
• Record, summarize, and ensure implementation of decisions from leadership meetings.

4. Learning & Growth

• Undergo a structured learning path to understand:
  Everyday Curtains’ sales, operations, and factory systems.
  Key product knowledge.
  Company culture, tone, and leadership philosophy.
• Gradually build capability to deputize MD in coordinating departments when he is away.

Required Skills & Attributes

• Excellent written and spoken English.
• Highly organized, detail-oriented, and proactive in anticipating needs.
• Strong follow-through and accountability mindset.
• Good emotional intelligence and communication skills with both staff and partners.
• Comfortable managing multiple priorities under pressure.
• Willingness to learn operational and sales processes hands-on.